JOANNA WOJDA

London, W*

Nationality: British/Polish

078**-******

E-Mail: adg595@r.postjobfree.com

Profile:

I am very committed and adaptable person who enjoys a challenge and achieving personal goals. During my degree I successfully combined my studies with work and other commitments showing myself to be self-motivated, organized and capable of working under pressure. I have a clear, logical mind with a practical approach to problem solving and a drive to see things through to completion. I gained an invaluable experience while working for very prestigious firms, which have required impeccable organization skills.

Key skills

·60 wpm typing

·MS Office including Word, Outlook, Excel, PowerPoint, Concur, Diligent, Oracle Finance, Zoom, Teams

·Worked in both UK/Dubai

·Language skills – English / Polish

·Experience as a Virtual Assistant

Education:

BA (Hons) Translation and Interpreting, London Metropolitan University September 2012 – May 2016

Work experience:

AICPA - CIMA (Chartered Institute of Management Accountants and Association of International Certified Professional Accountants) February 2020 – July 2020

PA / Governance Coordinator (temp assignment during lockdown)

Complex diary management for the Corporate Affairs department

Responsible for providing administration and logistics support for Board of Directors, CIMA Council and Board Committees

Creating and assembling pre-meeting packets and adding board papers to the diligent system.

Coordinating meetings via zoom, sending invites and setting up rehearsals

Preparing and manage minutes of Board Meeting and Executive Sessions

Supporting Executive Team and other staff to ensure meeting preparation and post meeting action items are completed on time

Facilitating interim meeting communications with Board, CIMA and board committees

Keeping accurate and up to date record of Board and CIMA member term calendar

Work with Leadership team to implement new processes including affective procedures for the Board Member Elections

Providing governance website additions, revisions and web calendar postings and PowerPoint support for Board communications as needed

La Mancha, London (Investment Gold Mining Private Equity) June 2019 – December 2019

Office Manager / Team EA

·Assisting in diary management (CEO and the team), scheduling appointments/ meetings, ensuring that CEO is well prepared for those meetings, pre-meeting briefings and meeting papers

·Personal support to CEO such as; family assistance, personal shopping/ errands, events planning

·Booking business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members

·Handling payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary

·Preparing meeting agendas, presentations, perform research for meetings, and take minutes as required

·Maintaining electronic filing system, ensuring processes and software are up to date and in working order

·Maintenance, update and evolution of the company website, run social media campaigns such as ‘Woman in Mining’ and liaising with PR to maintain our records accurately

·Assisting CEO, Development Manager & Communications Manager in arranging funding partner and other events such as Christmas party, team gatherings and conferences.

·Performing office duties that include ordering supplies, managing a records database

·Managing premises, attending buildings management meeting at Kensington Arcade, submitting meter readings, liaising with the landlord

·Relationship with suppliers (travel, insurance, IT, telephony, etc.

·Managing team members policy for the Life and Health insurance selection, pension scheme, cycle to work scheme, administration of business contacts database

·Managing team expense approvals and handling, administering expense reports system, expense reimbursement process

·Escalating and following-up on IT support requests to our IT support contractor.

·Ensure the office environment is maintained and in a good condition

·Liaising with Financial Controller, completing card report on a monthly basis, preparing financial statements, reports, memos, invoices letters, and other documents

·Maintaining compliance policies and protocols on behalf of the organization

·Creating compliance resource library for staff members to reference when they have questions

EMSO Asset Management, London August 2016 – June 2019

Team Executive Assistant

·Extensive support to CEO such as ever-changing diary and inbox management, scheduling meetings and restaurant bookings, travel coordination, expenses management, filing of emails

·Organizing trips and conference, processing expense claims for the team of Portfolio Managers

·Provide personal assistance to the Chief Technology Officer including diary management, travel organization, arranging meetings and conference calls, booking restaurants/taxis, etc.

·Attending meetings and taking minutes

·Coordinating and scheduling meetings, conferences and special events

·Coordinating international travel arrangements and processing all related expenses (via Concur)

·Working on ad-hoc projects whilst maintaining workflow and miscellaneous general office duties and administrative support

·Dealing with visa processing and corporate card applications, ordering business cards for the team.

·Proactively managing the client database, communicating with them on behalf of traders and members of board

·Perform compliance audits to determine whether establish protocols are being followed and where they can be improved

·Coordinating all aspects of Analyst Roadshows, including travel bookings and all other logistics to ensure the smooth running of client- and corporate- facing events.

·Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups.

·Maintaining record of all staff entertainment throughout the year, organizing team participation to conferences and events.

Dorsey & Whitney US Law Firm, London January 2015 – April 2016

Maternity cover: Legal Receptionist/Admin Assistant

Temp work: Credit Suisse and Duncan Lawrie Private Bank, London

Team Assistant / Receptionist (contract roles during studies)

·Taking care of external and internal calls professionally

·Setting up meeting rooms and providing refreshments to the visitors

·Liaising with clients and providing excellent customer service - going the 'extra mile’ when the opportunity arises

·Ensuring that visitor and client arrivals are communicated to the relevant people promptly and that the visitor/client is either met or escorted to the relevant room/area

·Researching about new clients

·Travel arrangements, booking couriers and catering, assist partners and other staff as requested

·Scheduling video conference calls with the head office in Minneapolis

Conqueror Informative Technology, Dubai UAE August 2014 – December 2014

Personal Assistant

·Communicating and negotiating deals with clients, assisting MD in all matters

·Working closely with the Chairman/CEO to reduce her workload

·Assisting the marketing team in organizing events and roadshows

·Provide personal assistance support with diary management, meeting organization and minute taking

·Being in charge of the office including maintaining office supplies and important databases and spreadsheets, along with general office duties

·Coordinate recruitment processes including organizing interviews, creating shortlists and ensuring deadlines are met, booking travels for all members of staff

·Using a variety of software, typing/word processing, admin duties such as; filing, copying, invoicing

American International Group, London February 2013 – August 2014

Corporate Receptionist / Office Assistant

·Liaising with clients and providing excellent customer service - going the 'extra mile’ when the opportunity arises

·To ensure that visitor and client arrivals are communicated to the relevant people promptly and that the visitor/client is either met or escorted to the relevant room/area

·To ensure that visitors and staff receive VIP customer service at all times, providing a warm, courteous and prompt welcome on arrival for all

·Taking care of external and internal calls professionally.

·Assist the Executive Director and other staff as requested, supervising all reception staff

Olympic and Paralympic London 2012, Olympic Park, London July 2012 – September 2012

VIP Hostess (seasonal work)

Harrods Department Store, London December 2011 – January 2012

Sales Associate (Christmas period)

Trafalgar London Handling - Travel Corporation, London March 2011 – October 2011

Travel Representative (seasonal work)

Booparan Ventures - Head Office, London February 2005 - March 2011

Receptionist / Office Assistant

References: Available on request.

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