Administrator/Personal Assistant/Receptionist
Resume:
Personal Profile
Full Name Vanessa Gunter
Date of Birth 24 August 1971
Nationality South African
Languages
Current Location
English and Afrikaans
Centurion (Moving to Witbank)
Computer Literacy Microsoft Suite
ADAPT (Database)
XM (Internal Timesheet System)
ESS (Internal Payslips/Leave System)
Education and Career Development
1989, Secondary School Graduation, South Africa
Relative Courses
Dictaphone course
Project Administration Fundamentals – 2016
Award
Top Achievers Award – EOH - 2017
Career Profile
Administrator / Resourcer / PA to Director, Faranani / EOH, South Africa, July 2011 – Present
Duties:
Position Held: Administrator
• Collating of timesheets for Consultants on various projects
• Recon of hours for various projects
• Assisting Director with any administration duties
• Arranging flights, accommodation and rental of vehicles for business trips
• Assist Support Manager with tenders
• Support Desk Administration for Support Manager
• Minutes of Meetings for Support Client Meetings
• Back Office support for various managers
• Expense claims for consultants
• Logging all IT related issues with Helpdesk
• Assisting Consultants with queries i.e. timesheets, expenses, XM etc.
• Contracts for Temporary Employees & Client Agreements
• Deal with Consultants with regards to timesheets, XM (Internal Program) errors etc.
Personal Profile
Her attention to detail and excellent time
management skills means that every task
is completed efficiently and to the highest
possible standard. She has a calm and
patient disposition meaning that she is
able to work effectively under pressure
and focus on the task in hand.
Strengths
Leadership skills
Persistent
Problem-solving
Communication (written and
verbal)
Communicate effectively inside
and outside the organization
Teamwork
Analytical
Strong work ethic
Initiative
Computer/Technology
Detail-oriented
Flexible/Adaptable
Interpersonal
Organize, plan, and prioritize
work
Weaknesses
She can be too critical on herself.
Perfectionist – She tends to linger
on detail
Take on too much responsibility
Can’t say no to people
Ms Vanessa Gunter
Administrator / Secretary / Data Capturer / Resource Assistant adg586@r.postjobfree.com
+27 (0-66-204-****
2 P a g e
Career Profile
Position Held: Resourcer
• Resourcing for all SAP related vacancies
• Interact with the Consultants that are currently looking for work and or at the end of their contracts.
• Building relationships with Consultants on a daily basis
• Building a database i.e. updated CV’s, current / expected rates / availability & references.
• Before submitting consultants for relevant opportunities references have to be done.
• Typing of resumes
• Arranging of interviews
Sales Support / PA to Managing Director / Admin Team Lead, TRS Staffing Solutions (Engineering Contracting & Recruitment), March 1996 – February 2011
Duties:
Position Held: Sales Support / Recruiter
• Contracts for Temporary Employees i.e. complete contracts with all relevant information and also include a starter pack which includes a movement sheet (all personal information), Business Ethics, disciplinary codes, cut-off dates
(dates for the Temporary Employees to submit timesheets / leave forms).
• Deal on a monthly basis with Temporary Employees sick leave forms, look on a leave schedule to ensure that they have sufficient leave; if they do not qualify we would phone the Temporary Employees and let them know.
• Typing of resumes in TRS Staffing Solutions format and submit to clients for various job specifications.
• Was a recruiter for a few months, had various disciplines.
• Resumes would be submitted against job specifications and you would liaise with Human Resources or the Managers regarding the resumes.
• You would arrange interviews and get feedback from the Manager if the candidate was successful or not.
• Temporary Employees would request an advance, we would look on the Advance schedule and make sure that the Temporary Employee signed and our Account Managers. Position Held: PA to Managing Director
• Arrange meetings
• Typing of memos, letters, Permanent Staff contracts and minutes of meetings.
• Arranging of flights, accommodation, lunches etc.
• Assist overseas clients with various arrangements they might need i.e. flights and accommodation.
• Sorting out of company cellphones when upgrades are due
• Setting up of staff’s new mobile phones in order for them to receive their e-mails.
• Arranged the company move i.e. Telkom, IT, furniture, dealing with the landlord, alarm systems, PABX etc.
• Assist Financial Manager with various documentation which needs to be sent overseas or locally
• Assist Account Managers with various queries
• Arranging of gifts and flowers for various clients Birthdays
• Arranging of weekends away or client functions
• Update overseas telephone lists and the commencement dates for all TRS Staffing Solutions South Africa’s permanent staff
• Order of business cards, invoices, payslips and other stationary.
• Assist Temporary Employees with queries i.e. rates, salaries, leave, copies of payslips, IRP5’s etc.
• Arrange an interview candidates if any positions become available in Administration
• Setting up a spreadsheet for the Account Managers with all their clients telephone numbers, e-mail addresses and contact person
• Workmen’s Compensation for Temporary Employees – complete & submit all relevant documentation to Workmen’s Compensation, follow up on a weekly basis.
• Temporary Employees – package structures (vehicle, medical aid & retirement annuities).
• Work with queries in Engineering environment (clients include Fluor, Hatch, TWP, TAP, EPC, ThyssenKrupp & Foster Wheeler).
• Dealing with clients / Temporary Employees on a daily basis 3 P a g e
Career Profile
Position Held: Admin Team Lead
• Organising an administration team (complement of 4)
• Assist administration team in any queries
• Have meetings with team to find out what the progress is on their various tasks Position Held: IT Support
• If a new employee starts, ensure that ordering of new computer has been done
• Setting up of the computer i.e. Lotus Notes, network printers and they have access to the server (to enable them to work)
• Support staff with any IT queries they might have i.e. errors on their machines, mapping of their network drives, logging calls overseas and installing of printers)
• Assist new staff in explaining to them how to work Lotus Notes, access the network and setting up of their address book (if they want to create groups).
• Ensure that the new employee has a log in I.D. and a Lotus Notes password References
Willem j.v. Rensburg
CEO
Faranani / EOH
Marlene j.v. Rensburg
Executive
Faranani / EOH
Leonie Briedenhann
Sales Executive
TRS Staffing Solutions
Werner v.d. Westhuizen
COO
GirAfrica
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