Personal Assistant Executive

CURRICULUM VITAE

Michelle M. Edradan Page * of *

PRESENT ADDRESS

Abu Dhabi

United Arab Emirates

PERSONAL DATA

Date of Birth : Nov. 24, 1983

Sex : Female

Nationality : Filipino

Marital Status : Married

Languages : English, Tagalog

Visa Status : Husband’s visa

Other Visa : Permanent Residence

in Canada

MICHELLE MACUNAT EDRADAN

Mobile : +971**-*******

E-mail : **************@*****.***

CAREER OBJECTIVE

Highly self-motivated and goal-oriented professional committed to pursuing a long-term career in the field of Documentation and Administrative. To pursue my career in a highly innovative company that fosters continuous learning and extensive experience, which will promote growth in any field for which I am qualified. And to use my intellectual abilities, quantitative knowledge, communication skills, and leadership ability creatively to further the organizational mission to a high-integrity organization. To be in a company where we can mutually benefit, because advancing myself would mean a greater leap for the company as well.

SUMMARY QUALIFICATION

13 years of UAE experienced as Office Administrator and Personal Asst. / Executive Secretary

Holder of Permanent Residence Visa in Canada

Computer literate. Proficient : Windows and Office Productivity Software (vis-à-vis Word, Excel, PowerPoint, Access, MS Vision and Adobe Photoshop). Documentation Manager, Electronic Document Management System (EDMS) Application, OMS (System Software) Aconex, Enterprise Resource Planning Software

(ERP) and Pos Terminal (POS).

Database and Spreadsheet development and management Certificate of International English Language Testing System (IELTS) ABILITIES

Has good interpersonal and communication skills

Self-confident and handling correspondence of responsible matters

Self-motivated and capable of initiating new ideas and self-learning

Highly organized and efficient. Able to prioritize and handle multiple tasks.

In-depth knowledge of the procedure of handling clerical and administrative work PROFESSIONAL TRAININGS

TIME MANAGEMENT, PLANNING AND ORGANIZING

MANAGEMENT DEVELOPMENT PROGRAM

PROFESSIONAL EXPERIENCE

Organization Control & Applications Emirates (CAE) Oil & Gas Company Position Personal Asst. / Executive Secretary of Chief Operating Officer Address/Project Head Office – Abu Dhabi

Period February 2019 – July 2020

JOB Responsibilities:

As Personal Asst./Executive Secretary

General Admin and Secretarial Works

Managing the daily diary, operations functions & duties of the Chief Operating Officer.

Personal Assistant and Secretary of the Chief Operating Officer.

Provide executive general high-level support to COO

Point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Managing an extremely accurate and detailed calendar of appointments, manage and log incoming scheduling requests, re- schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.

Welcomes guests by greeting them in person or on the telephone, answering or directing inquiries;

Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments

Organize internal and external meeting for COO, including logistical and substantive preparation

Manage all travel scheduling and arrangements

CURRICULUM VITAE

Michelle M. Edradan Page 2 of 3

Organization Architectural Consulting Group (ACG) – Abu Dhabi, UAE Position Office Administrator cum Executive Secretary/Document Controller Address/Project Head Office – Abu Dhabi

Period January 2011 – January 2019

Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.

Review, research and summarize a variety of administrative informational data and prepare related reports;

Liaising with staff and Clients

Assist in the Project Department for any clerical and administrative support.

Drafting correspondence and other documents using various computer packages - Word, Excel, PowerPoint etc.

Additional ad-hoc responsibilities as assigned by the Management.

Preparing, Scheduling the Minutes of Meeting (MOM)

To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

Provides clerical and administrative secretarial support in order to optimize workflow procedures in the office. support by entering, formatting, and printing information; organizing work;

Provides administrative support for operations team JOB Responsibilities:

As Executive Secretary cum Office Administrator

General Secretarial / Schedule Management

Facility and Fleet Management

Managing the daily diary, operations functions & duties of Gen. Manager and the HR Manager.

Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.

Managing the Company email, all the outgoing and incoming correspondences and distributing it accordingly.

Serve as first point of contact and liaison with clients, consultants and sub-contractors.

Provide general research support and utilize all relevant computer software to retrieve, maintain, and manipulate data, as needed.

Coordinate and monitor multiple work processes and activities; ensure quality of documents requiring approval and/or signature; draft/finalize correspondence prepare minutes of meetings, as required.

Participate in preparation of briefs by developing required inputs and consolidating information from various sources.

Assist in preparing portfolio management reports, including collecting data, preparing tables/graphs, and conducting simple spreadsheet analysis.

Assist in the Tender documents, proposal submission and contracts preparation.

Additional ad-hoc responsibilities as assigned by the Management.

Performing day-to-day administrative tasks such as maintaining information files and processing paperwork

Managing and organizing Company events, social events and any other employee activities.

Manage office Supply

Contacting suppliers and negotiating for the best deals for the supplies

To develop and maintain an effective mail management system.

Receives and registers Client provided document for detail engineering or construction engineering project, including in- house generated document.

Point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Drafting correspondence and other documents using various computer packages - Word, Excel, PowerPoint etc.

Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed

Perform duties as deemed fit.

As Document Controller :

Establish project documentation

Maintaining Department / Division audible record of project documents like incoming and outgoing documents electronically and hard copy according to the document procedure.

Preparing, Scheduling the Minutes of Meeting (MOM)

Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner . CURRICULUM VITAE

Michelle M. Edradan Page 3 of 3

Organization ODL Engineering – Sharjah, UAE

Designation Executive Secretary

Address/Project Sharjah - UAE

Period June 2008 – January 2011

Organization SM Retail Inc. – Manila, Philippines

Designation Treasury Officer

Address/Project Bay Boulevard Macapagal Pasay City, Philippines Period February 2006 – March 2008

EDUCATIONAL ATTAINTMENT

To ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

Preparing, Scheduling the Minutes of Meeting (MOM)

Maintaining Department / Division audible record of project documents like incoming and outgoing documents electronically and hard copy according to the document procedure.

Reviews completeness of documentation and prepares controlled document transmittals punctually in accordance with the distribution lists.

Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.

Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.

Maintain an auditable record of all documents according to Document Procedure JOB Responsibilities:

File Management and Expatriate Management

Manage and oversee documents for a particular project or for an entire organization

Establish a system for controlling inflow, outflow, storage, and identification of documents, data of internal/external origin.

To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.

Coordination between Project Managers, Engineers and Contractors for various disciplinary Documents.

Controlling and checking all the deliverables (Technical Documents and Drawings), entering and keeping track.

In charge of issuing the documents/ drawings to the client via transmittal and updating the Document Registration/ Master Tracker at the same time.

Maintain filing and archiving documents.

Distributing hard copy and soft copy of all documents/ drawings that has been issued to the concerned department as per Matrix Distribution List & keeping records.

Performs document quality check in accordance to Company engineering document control procedures

Coordinate all activities related to Document Control procedure, including technical documents, drawings, Submittals and commercial correspodence.

JOB Responsibilities:

Handles petty cash fund and maintains an accurate record for replenishments.

Processing and clearing of check

Runs various reports on the computer for management arrangement

Complies and maintains control records and related files.

Receives incoming calls and forward messages to the concerned person

Arranging, coordinating and engaging all the office events.

Monitoring and administration of the company’s record and related files. Level Board/University/COURSE Year

College

Emilio Aguinaldo College

Bachelor of Science in Business Administration Major in Management Manila, Philippines

Graduated 2005

Contact this candidate