Executive Assistant Office

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S A N DY AWAD A B D U L L A H

E-mail: adg4y8@r.postjobfree.com

Cell.: +971*********

Address: IMPZ, Dubai, UAE

OBJECTIVE

Seeking a position as a valued member of a department that leverages my skills, energy and talent.

EDUCATION

2003-2008 Alexandria University Alexandria, Egypt

Faculty of Engineering, Mechanical department.

Grade: Good (73.8%)

SKILLS

Computer Skills:

Microsoft Word, Excel, Outlook, Access, Outlook Express, Windows

(98, 2000, XP, Vista, 7 & 10 ), Internet browsing and searching.

Autodisk ACAD 2016

Revit MEP 2015

Primavera P6

Elite

HAP

Language Skills:

Arabic : Native

English : Excellent command, written and spoken

German : Good command, written and spoken

EXPERIENCE

Jul 2020 To Present

LIN SCAN

Advanced Pipeline Inspection

(PIPE CARE Group)

Dubai, United Arab Emirates

Executive Assistant To the Chairman

Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.

Sorted emails to coordinate with President/Founder; take dictation if necessary and respond electronically as per his advice.

Coordinate and/or report all office-related issues to President/Founder.

Delegate task / give instructions to HODs and employees on behalf of the Founder/President/Founder of the Board. (via email or verbally)

Responsible for maintaining corporate confidentiality

Responsible to report any malfunctions/ anomalies and irregular activities to Top Management

Receiving/Accommodating Founder’s guests/VIPs and/or visitors at all levels. 2

Drafts general correspondence, hand over for review and do corrections accordingly.

Attend incoming internal calls (President/Founder's office).

Attend and respond to queries of HODs and employees (via internal calls or email)

Coordinate HR and Accounts related issues to President/Founder such as approvals for air tickets and hotel reservations and other relevant office issues.

Handles petty cash fund (President/Founder's Office) liquidation and monitor daily balance

Keeps the Founder’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc

Take/receive instructions from President/Founder regarding his personal matters (home, banks, medical and others).

Bring Up File Updating and Follow Up.

Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the President/Founder - business & personal).

Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for President/Founder of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).

Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.

Initiates corrective action when required.

Support on drafting Job Offer and EC preparation specifically for sensitive and confidential post

Receive general task assignment from Executive VP and execute accordingly.

Represent Top Management during absence within the delegated capacity.

Issue corrective actions once identified and approved.

Issue official correspondence on behalf of the President/Founder when necessary.

Handles and screens incoming calls for the President/Founder (mobile and land line). Jun 2018 To Jun 2020

Al RAMS Group

(Akron Contracting)

Dubai, United Arab Emirates

Executive Assistant To CEO

Acting as a first point of contact: dealing with correspondences

Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.

Follow up on, collect and allocate payments.

Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance

Managing diaries and organising meetings and appointments, often controlling access to the CEO

Organising events and conferences

Reminding the CEO of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

3

Dec 2016 To Jun 2018

EMAAR Properties PJSC

Dubai, United Arab Emirates

Assistant to Head of MEP & District Cooling

Preparing business correspondence, letters, memos, agendas, minutes of meeting and presentations

Coordinating between departments and operating units in day-to-day administrative and operational tasks.

Assists in details of Emaar administrative matters.

Performs clerical and office duties with wide latitude for excercing discretion.

Prepares emails & faxes based on the basis of knowledge of the subject matter required from the GM but also from her personal knowledge and understanding of Emaar’s procedures and departmental structure.

Studies reports received from the technical team and compares with previous reports or other data, and brings to attention of the GM significant items, changes errors or omissions.

Maintaints for the GM up-to-date manulas, directives, organizational charts and keeps the GM informed of changes.

Directs any subordinates in the setting up and keeps efficient operation of the office.

Arranges for and schedules appointment for the GM including interviewing callers and making proper referrals; prepares material and make arrangements for meetings. Jan 2016 To Nov 2016

Al RAMS Group

(Al RAMS Prime)

Dubai, United Arab Emirates

Executive Assistant to Managing Director

Assist and work with the MD to coordinate and supervise daily operations

Create task list for day to day follow up on behalf of Director

Ensure compliance with regulations and internal policies

Delegate duties

Create reports and submit them to the MD

Manage MD calendar

Create reminders

Manage administrative functions to ensure smooth and efficient operations of the organization.

Support the organization's strategic alliances and partnership.

Ensure performance goals and target are met and set.

Attend and preside over meetings

Create presentations for meetings.

Take minutes of meeting

Participate in strategic planning.

Represent the organization to the public, key stakeholders and business partner.

Fulfill duties as assigned by the MD

4

Jan 2013 To Dec 2015

PROXC Consulting

Giza, Egypt.

Executive Assistant To Managing Director

Devising and maintaining office systems, including data management and filing

Arranging travel, visas and accommodation and, occasionally, travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations

Screening phone calls, enquiries and requests, and handling them when appropriate

Meeting and greeting visitors at all levels of seniority

Organizing and maintaining diaries and making appointments

Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO

Carrying out background research and presenting findings

Producing documents, briefing papers, reports and presentations

Organizing and attending meetings and ensuring the CEO is well prepared for meetings

Liaising with clients, suppliers and other staff.

In addition to supporting CEOs, their team and departments.

Carrying out specific projects and research

Responsibility for accounts and budgets

Taking on some of the CEO's responsibilities and working more closely with management

Deputizing for the CEO, making decisions and delegating work to others in the CEO's absence

Being involved in decision-making processes.

November 2008- December 2012

Bureau Veritas Consumer Product Services (BVCPS)

Alexandria, Egypt

Quality Inspection Engineer

Distribute samples & worksheets to different laboratories.

Supervise testing.

inspect, test, or measure samples for conformance to specifications.

Measure dimensions of products to verify conformance to specifications

Compare colors, shapes, textures, or grades of samples with color charts, templates and original samples to verify conformance to standards.

Write inspection reports describing results and recommendations.

Sent reports to customers.

5

TRAINING

Certified by The Egyptian Engineers Syndicate

May 2018- May 2018

Revit MEP Software

Apr 2018- Apr 2018

Fire Fighting Systems Design

Mar 2018- Mar 2018

HVAC Systems Design

Mar 2018- Mar 2018

Plumbing System Design

May 2018- May 2018

Primavera Software

April 2015- April 2015

Information Systems Governance

PROXC Consulting, Giza, Egypt

Governance and management of enterprise IT.

The importance of an effective framework to enable business value.

Framework for the Governance of Enterprise IT.

Strategic IS Governance Management .

Benefits Realization.

Risk Optimization.

Resource Optimization.

February 14- February 14

HR For Non HRs Course

Creative Business Solutions (CBS) Training & Development, HR Consultation Services

(In Corporation with U.S. Cosulate), Alexandria, Egypt.

The Role of Human Resources Management

HR function, its responsibilities, aims and objectives

Job Analysis and Job Descriptions

Recruitment and Selection

Training need assessment.

Importance of Orientation.

Performance Management

Discipline

Managing Diversity

Remuneration and Compensation

Exit Interviews

6

November 2012 - December 2012

Project Management Professional (PMP)

America-Mideast Educational and Training Services (AMIDEAST) Accredited By Project Management Institute (PMI), Alexandria, Egypt.

Project Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human Resource Management

Project Communication Management

Project Risk Management

Project Procurement Management

April 2010- October 2010

Professional Certified Human Resources Management Diploma Excellence Consultants (Certified By HRCI Virginia, USA), Alexandria, Egypt.

The Emerging Role of HR Professionals In Today’s Global Business Environment

Human Resource Strategies And Workforce Plans

Recruitment, Selection & Compensation

Training & Development

Human Resources Performance Management

October 2009- January 2010

Basic Business Skills Acquisition (BBSA) Alexandria, Egypt, At Berlitz Language Center sponsored by the Future Generation Foundation (FGF)

Developed English Language by taking 4-7 out of 8 levels – Berlitz Language Center

Computer skills (IT, Windows, Microsoft Office, Excel, Access, Powerpoint, Project, Outlook, Internet and Web design) – West Wood Misr

Enhanced Presentation & project development skills.

Acquired basic business skills including: marketing, sales, banking, accounting, logistics, business correspondence and report writing.

Obtained 60 hrs training in Human Resources – Talal Abo Ghazala Group INTERESTS

Reading, Internet Browsing and Traveling

PERSONAL INFORMATION

Date of Birth: 01/09/1985

Marital Status: Single

Nationality: Egyptian

Driver Lisence: Valid UAE lisence.

7

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