Document Controller, Admin Assistant, Receptionist

MARIE M. DELFIN

Dubai, United Arab Emirates

Mobile No. 050-***-****

E-mail Address: *******@*****.***

QUALIFICATIONS & SKILLS:

Bachelor’s Degree-Holder

Fluent in spoken and written English

Proficient in MS Office Applications, ACONEX, Basic AutoCAD

Utilize strong communication and problem solving skills with professionalism

Able to prioritize, track details and follow-through on assigned work

Good interpersonal skills; ability to quickly adapt to new systems

Result-oriented, fast learner, attentive to details, proactive and ability to take initiative and anticipate needs

Ability to multi-task efficiently and produce quality work in a fast-paced environment as a team and independently

PROFESSIONAL EXPERIENCE:

Document Controller

HTS Interior Design Interior Fit-out / Consultancy Sept 2017 – Mar 2020 Dubai, U.A.E.

Duties & Responsibilities

Directly reporting to the Project Manager.

Responsible for all project documentation Material and Shop Drawing Submittals and all submittals related to the projects.

Assist QS for preparing payment certifications

Coordinate with QA/QC Engineer for maintaining quality documentation, drawing and material registers.

Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing

Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.

Responsible for general office management, including general administrative duties, facilities management and other duties as required.

Responsible for establishing and maintaining an effective document control systems.

Printing AutoCAD drawings as requested.

Document Controller

AHK International Construction Fit-out / FF&E Solution May 2016 – May 2017 Dubai, U.A.E.

Duties and Responsibilities

Preparing and Submitting shop drawings, material submittals, Request for information

(RFI), Work inspection request (WIR), Material inspection request (MIR), as built drawings, MEP Clearance.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Making LOGS for all the receiving and distributing documents.

Maintaining a tracking facility to enable documents to be updated easily.

Responsible for maintaining hard copy information, controlling the numbering, filling

Ensuring that all the documents are up to date.

Issuing and distributing controlled copies of information Receptionist/Document Controller/Admin Assistant

Shairco Interior Projects Interior Fit-out

Dec 2013 – Jan 2016 Dubai, U.A.E.

Duties and Responsibilities

Proficient with maintaining document control systems(Aconex)

Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

Coordinate with QA/QC Engineer for maintaining quality documentation, drawing and material registers.

Responsible in doing Material and Shop Drawing Submittals and all submittals related to the projects.

Deals with all enquiries in a professional and courteous manner, in person, on the telephone or via email

Responsible for establishing and maintaining an effective document control systems ( Aconex Ensure all correspondences letters reach proper department.

Uploading letters, drawings and all the required documents to aconex. ( T2 airport project

Carrying administrative duties such as filling, typing, maintain up to date employee records.

Handling petty cash for the whole month for the expenses of the office. Front Desk Receptionist / Admin Assistant / Insurance Coordinator Chiropractic Health and Physio Polyclinic

Villa 805, Jumeirah Beach Road, Umm Suqeim 3, Dubai, UAE December 2011- October 2012

Duties and Responsibilities

Responsible in answering patients inquiries about the company, directing clients to appropriate contacts, sorting mail, answering incoming calls, and arranging appointments to a specific doctors / therapists according to their health needs.

Making appointments for the patient with the doctor. In times of need, making appointments for the patient with another specialist referred to by the doctor.

Contact clients exactly 24 hours before their appointment and confirm the scheduled time, to implement the 24 hours’ notice for cancellation policy.

Notifies patients of changes/cancellations and prioritizes urgency of appointments for rescheduling.

Perform administrative support tasks, such as transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, Handling petty cash accounts or other documents.

Modifies master schedules to accommodate time off, extra patients, etc.

Maintains inventory of office supplies and clinic materials.

Builds monthly provider master schedules and clinic calendars from established sources and verifies provider sessions worked.

Compiles and maintains clinical and patient statistical data and produces summaries and account reports.

Insurance coordinator, responsible in processing patients insurance for their treatment pre approvals.

Document Controller/Receptionist/Admin Assistant

Fino International Finishing and Interior Fit-Out Aug 2007 – Sept 2010 Dubai, U.A.E.

Duties and Responsibilities

Coordinate all activities related to the Document control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to

Maintain update records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control Office under safe custody without any damage or deterioration with easy traceability.

Complies and maintain record control of drawings and specifications for release to project managers and staff,

Generate, route, file and distribute department documentation

Maintain index to ensure that subcontractor have received approved documents

Responsible in maintaining customer and supplier files in an organized manner.

Responsible in handling incoming calls, incoming & outgoing faxes.

Coordinate with courier companies for proper shipment of documents/goods.

Maintain records and logs of all correspondences, letters, memoranda and other documents.

Responsible in generating time sheets of employees and keeping track of personnel records.

General office administration and maintenance

EDUCATION:

Bachelor of Science in Physical Therapy Our Lady of Fatima University Graduation April, 1998 Manila, Philippines

PERSONAL INFORMATION:

Nationality : Filipino

Date of Birth : March 31, 1977

Marital Status : Single

Hobbies & Interests : Traveling, watching movies, baking UAE Visa Status : Residence Visa thru Employment

Availability to Join : Immediate

References : Available upon request

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