Manager Office

Venkatesh KS (a veteran from Indian Navy)

Reachable @ 776******* & *********@*****.***

Education

Graduate from the Indian Navy. Graduation Awarded by Ministry of Defence.

Diploma in Security Management from National Institute of Security Management.

Technical Courses

Radar operator qualifying Course from Indian Naval Ship Vendhuruthy (Training Establishment for Radar operators, Metereology, Sonar operators and Helicopter controllers of the Indian Navy at Kochi).

Seamanship Courses from Seamanship School, Indian Naval Ship Venduruthy, Kochi.

Fire Prevention & Fire Fighting, Medical First Aid and security measures courses from Naval Maritime Academy (Indian Navy) Mumbai.

Navigator’s Yeoman course at Indian Naval Training Establishment Hamla, Mumbai

IT Skills

Well versed with Operating Systems

Well versed with excel. Word, Power point etc

Excellent communication skills

Summary of Skills & Experience

Over 25 years’ experience in the areas of Facilities, Maintenance, Real Estate Project Management, Logistics Management,Vendor Management and General Administration in Indian Navy and Corporate sector.

Maintaining a good and cordial relationship with clients, Internal Customers & Service Providers/vendors. A very good hand at vendor management, evaluating vendors, choosing the right vendors, picking up the right product finalising the commercials by negotiating skills, not compromising on the quality. Demonstrating strong commitment and orientation towards Quality deliverables, Customer service, Client satisfaction with team work. Have knowledge on requirement of technical equipments i.e.UPS, Gensets,Air conditioners, Audio video equipments, CCTv’s, Access control systems, ETP/STP, Fire extinguishers, scanners, zerox machines, smoke detecting devices, and all office related equipments. Managed AMC for all admin and engineering related assets/euipments through right service providers and vendors. Good hand at asset management – IT & Non-IT. Procuring, disposing, transferring the company asset is an added activity. Keeping an eye on office stationery consumption, demand for stationery, stock keeping, Procuring H/K consumables, focus on distribution, consumption and stock maintenance. A good analyser in vehicle management, their services, insurance policies, renewals, claims through insurance companies. Managed Canteen for a team of 500 plus with good vendor management and skills. Can manage a team with dedication, committment, honesty through professionalism. Have been trained as Internal auditor on ISO documents. Trained and certified by Vincotte International India Assessment Services pvt ltd

Extensive experience in managing various vendors in various areas of operations & Facilities, man management with demonstrated leadership qualities and organisational skills during the tenure.

Professional Experience

Company : Arcolab Pvt ltd. (A Strides Enterprise Company)

Duration : Feb 2016 – 15 Oct 2019

Designation : Manager - Administration

Area in Sq. ft. & Size : 1 lak sqft of area with approx. 1500 employees

Reporting to : Assistant Vice President

Joined as Manager – Administration as a second in line in-charge for taking care of all admin requirements for the offices at Bangalore and rendering support for offices at Chennai,Cuddalore and Pondy.

Managed the team of Admin at Corporate office, taking care of company assets, Vehicles, canteen management, monitoring the work of Facility and Engineering team, Supervision of ETP/STP plant, Sewage water transportation, co-ordination with Pollution control board, Good hand at Estate management in co-ordination with BBMP authorities for obtaining trade licence, payment of property tax and other govt.related work. Good hand at space management, Managing security staff, HK staff, office boys, Drivers, Mail room management and other admin staff, Keeping an eye on guest house management, occupancy, guest house expenses and the best usage of guest house.

Policies/SOP’s related to canteen, travel, telephone, guest house, vehicles, drivers allowances are reviewed at regular intervals.

A good hand at statutory compliances, Minimum wages, internal audit of contract labour documents.

Managed the vendors related to food, Stationery, HK consumables, chemicals, Electrical components, and dealing with vendors for AMC to electrical equipments, Fire safety systems, Access control devices and other office equipments with very good negotiation skills.

Travel management – A good hand at travel management – organising vehicles for inter office visits and outstation travel. Monitoring the vehicle usage, drivers deployment & fuel management. Advices the team in organising employees travel requirements (Bus tickets/Train tickets/Hotel booking/Cab arrangements etc)

Deliverables :

Automation of admin functions : Introduced Visitors Management system & Quick FMS for easy flow of admin functions related to visitors management and Facility management. This automation supported in managing visitors, Registers maintenance, Material movement recordings, Ticketing tool for facility upkeeping, Tracking the defined SLA for admin services.

Downward revision of airtel tariff for CUG account. Achieved cost reduction by a lak per month

Downward revision of tariff on PRI lines – ensured savings of Rs.60,000/- pm

Transportation cost – A good negotiation with the sewage water transport vendor which resulted in saving of Rs.55000/- per month

Managed office expansion / renovation by obtaining few quotes from different vendors, compared for quality, cost and delivery. Done with best negotiations, ensured for quality of work and delivery in time.

Sharp eye on cost saving measures with good negotiation skills especially at the area of procurement.

Organised First Aid training, Fire fighting and Evacuation drill for the employees for three consecutive years.

Managed vendors and other contractors payments – Ensured timely acceptance, scrutinising & submission of invoices, providing provisions to accounts dept, timely requests for payments and paying vendors and contractors as per their credit terms.

Professional Experience

Company : BVG India Ltd (A Bharath Vikas Group Company)

Duration : Oct 2012 – Feb 2016

Designation : Senior Manager - Administration

Area in Sq. ft. & Size : 30000 sqft of area with approx. 4500 employees

Reporting to : Senior Vice President, Bangalore

Took over the post of Senior Manager – Admin, for taking care of all admin requirements of Bangalore, Chennai, Hyderabad & Goa offices and presently managing the team of Admin, Technical & Vehicles maintenance (fleet management) as Senior Manager.

Managing the sites of BVG India ltd. across Bangalore, Chennai, Coimbatore, Hyderabad,Goa,Mysore & Tuticorin for their admin related requirements. Scrutinising claims of employees wrt their official travel & of BVG clients (197) site expenses and the office expenses.

Managed office related activities at Tuticorin, in which BVG had a client for supporting horticultural activities & watering activities for an area spread across of 12000 acres. Managed & supported guest house maintenance for employees visiting the site.

Taking care of 160 company owned vehicles for their regular services, ware & Tare, insurance renewals, Road tax, and other RTO related work.

Managing a fleet of vehicles (compactors, tippers & auto tippers) which are being used for Solid waste Management for BBMP Bengaluru). Responsible for fuel management/services/RTO related activities of these vehicles.

Managing the company assets such as vehicles. Machineries, equipments, furniture & fixtures, IT related products etc.

Imprest account is being managed since day one for all local purchase, repairs, staff welfare, medicine and other general/ unforeseen expenses.

Supporting the staff for their official travel (Air tickets, Bus tickets/Train tickets/Hotel booking/Cab arrangements etc. Handled International travel arrangements which includes VISA, booking of International tickets/ Hotel booking/Cab booking, International sim cards, Travel cards & Foreign currency management.

Deliverables: Disposed an unused Bus & one SUV at the cost of 2 lak and 13 lak respectively which was lying idle for 2 years.Organised renovation of offices at Hyderabad and Chennai single handed. Arranged accom. and transportation for H/K staff of GMR Airport at Hyderabad on a long term relationship. Managing all activities related to staff welfare.

Organised a gathering in Mar 2013 for our south staff of 800 at a resort with an entertainment programme, food arrangements/ accommodation, travel arrangements. Took responsibility for procuring memontoes for senior employees/ employees who contributed their valuable time of more than 5 years to the organisation.

Organised a cricket tournament for the teams of Bangalore, Chennai & Hyderabad at Bangalore. Managed the whole tournament and participated in the tournament too as a captain of the team. Managed food/travel/accom/prizes for all the participants of the tournament.

Organised an official gathering in Apr 2015 for BVG south staff of 600 at a resort for 2 days for senior level staff and for other staff with an entertainment programme, food arrangements/ accommodation, travel arrangements. Took responsibility for procuring memontoes for senior employees/ employees who contributed their valuable time of more than 5 years to the organisation.

Cost reduction in Mobile billing – Switched over to a new plan for a low rental and more free parameters, Positive results in 30-40% cut in mobile billing.

Focussing on cost saving measures in the field of communication, travel, Accommodation, Office expenses, Over head expenses, Rental on office/staff rental accom. Etc.

Professional Experience

Company : BVG India Ltd (A Bharath Vikas Group Company)

Duration : Mid Sept 11 – Mid Apr 2012

Designation : Manager - Administration

Area in Sq. ft. & Size : 30000 sqft of area with approx. 4500 employees

Reporting to : Senior Vice President, Bangalore

Took over the post of Manager – Admin, for taking care of all admin requirements of Bangalore, Chennai & Hyderabad offices and presently managing the team of Admin, Technical & Vehicles maintenance (fleet management) as Senior Manager.

Managing the sites of BVG India ltd. across Bangalore, Chennai, Coimbatore, Hyderabad & Tuticorin for their admin related requirements. Scrutinising claims of employees wrt their official travel and bills of BVG clients (197) site expenses and the office expenses.

Managed office related activities at Tuticorin, in which BVG had a client for supporting horticultural activities & watering activities for an area spread across of 12000 acres. Managed & supported guest house maintenance for employees visiting the site.

Taking care of 160 company owned vehicles for their regular services, ware & Tare, insurance renewals, Road tax, and other RTO related work.

Managing a fleet of vehicles (compactors, tippers & auto tippers) which are being used for Solid waste Management for BBMP Bengaluru). Responsible for fuel management/services/RTO related activities of these vehicles.

Managing the company assets such as vehicles. Machineries, equipments, furniture & fixtures, IT related products etc.

Imprest account is being managed since day one for all local purchase, repairs, staff welfare, medicine and other general/ unforeseen expenses.

Supporting the staff for their travel (Air tickets, Bus tickets/Train tickets/Hotel booking/Cab arrangements etc. Handled International travel arrangements which includes VISA, booking of International tickets/ Hotel booking/Cab booking, International sim cards, Travel cards & Foreign currency management.

Deliverables: Disposed an unused Bus & one SUV at the cost of 2 lak and 13 lak respectively which was lying idle for 2 years.Organised renovation of offices at Hyderabad and Chennai single handed. Arranged accom. and transportation for H/K staff of GMR Airport at Hyderabad on a long term relationship. Managing all activities related to staff welfare.

Organised a gathering for our south staff of 800 at a resort with an entertainment programme, food arrangements/ accommodation, travel arrangements. Took responsibility for procuring memontoes for senior employees/ employees who contributed their valuable time of more than 5 years to the organisation.

Organised a cricket tournament for the teams of Bangalore, Chennai & Hyderabad at Bangalore. Managed the whole tournament and participated in the tournament too as a captain of the team. Managed food/travel/accom/prizes for all the participants of the tournament.

Cost reduction in Mobile billing – Switched over to a new plan for a low rental and more free parameters, Positive results in 30-40% cut in mobile billing.

Focussing on cost saving measures in the field of communication, travel, Accommodation, Office expenses, Over head expenses, Rental on office/staff rental accom. Etc.

.Professional Experience

Company : Hathway Cable & Datacom ltd.

Duration : Jul 2007 – Sept 2011

Designation : Deputy Manager - Admin

Area in Sq. ft. & Size : 10000 sqft of area with approx. 600 employees

Reporting to : Vice President Admin, Mumbai

Managed the entire dept. of Administration for approx. 10000 sqft.area of office space & of 6000 sqft of employee amenities area) which has a dust free Head End equipments for cable TV and Internet operations of vast spread areas in Bangalore & Mysore

Handled Smooth Transition in closing an office & parallely setting up a new office premises for Internet operations at Bangalore.

Managed to deliver the best infrastructure for the new premises in-coordination with the govt. authorities

Handled the basic factors to facilitate employees for their smooth plug & play in work

Implemented the security measures inside locations where server, technical equipments are installed

Appointed Security staff, Technical hand & House-keeping for the new premises

Instituting Employee Forums for Operations, switching over to new premises and hastle free working environment

Managed a team of security, House keeping, technical team & front office as well

Managed to take care of AMC & maintenance of all technical equipments like gensets, UPS, A/C units,PC’s, Printers, EPABX, servers etc.,

Communications, Facility Projects were handled for a break-free service.

Managed transport requirement for the visitors from other locations and Head offices

Taken care of Guest house maintenance wrt hygiene and upkeeping the wellness of the premises

Taken care of company vehicles which were used by the technical team and senior staff

Achievements

Managed operational budgets sanctioned for admin expenses with a sharp eye on cost factors

Implemented cost saving measures in the field of guest house maintenance, electricity consumption, Security deployment (not compromising on the security of the premises), telephones, stationery, printing etc

Timely payment to vendors within committed timelines and ensured reflection in books

in the budgeted period

Projected budgets kept in mind and restricted to spend at a minimum level

Extensive training imparted on budgets and spent as per management directive at all levels in the department

Demonstrated cost savings of approx. a lak per month without comprising of quality standards and customer service

Showed a drastic low billing in company given mobile usage issued to the employees in co-ordination with the service provider for a lower tariff

Operational efficiency in inventory/asset management through agreed processes

Energy savings measures by implementing minimum lighting in common areas, changing operational policy for AC Management in office & non office areas

Involved in providing support to wind-up operations at TN locations- smooth handling in shifting materials, technical equipments for re-use at other locations and also recovering the Security deposit paid to the landlords

Deliverables

4000 Tons of scrap materials disposed at Chennai godown at an unimaginable cost. Managed to dispose the scrap materials single handedly.

Managed to merge small locations and close down few offices so that cost wrt power, rent etc is saved.

Brought down cost in migrating lower rental plans for mobile connectivity and PRI lines of our call centre.

Previous Assignment

Company : Knight Frank India Pvt ltd.

Duration : Jun 2006 to Jun 2007

Designation : Executive Facilities & Transports at Deutsche Bank group

Area in Sq. Ft& Size : 2800000 sq ft.

Reporting to : Operations Manager – Deusche Bank

Headed clients of Knight Frank – 10 direct & 45 indirect reportees at Deutsche Bank Operations at 2 locations of 4 floors each

Provided Workplace Management Services for 3500+ employees and 28 Lac sq. ft. area in Space Management, Electro Mechanical, Employee Transport, Soft Services, Facility Projects,Petty cash management, Cost Saving Initiatives and Waste Management Program

Managed two Facility Projects of area 15000 & 20,000 sq.ft respectively for new staff in a new building

Strategy planning in catering food management to employees.

Achievements

Implemented security set-ups in building evacuation drills at all kinds of hazards as defined in KRAs

Identifying probable areas of cost savings and implementation post Management approvals which majorly includes:

Executed effective billing check of transport vendors

Transition also done in transport dept. to have maximum low reach in billing

Food courts have been set-up at cafeteria to reach all taste of employees to ensure no wastage of food

Effective, nearest route map has been made for routing employees in the nearest route without compromising on the employees safety concern. This resulted in saving of time and also fuel.

Past Experience

Company : The Professional Couriers pvt.ltd.

Duration : Apr ’99 to Jun 2006

Designation : Branch Manager – Channapatna branch

Reporting to : Regional Manager - Operations

As a Branch Manager,, I was responsible for the operations of ChannapatnaTaluq comprising of 9 villages with a strength of 8 employees employed for delivery and pick-up of the consignments received from all across India and abroad Managed to head the branch for smooth handling of cargo and consignments in receiving and despating the booked consignments and cargo.Importance and utmost care was given to Bank sectors as major business was from banks.

Service at Indian Navy (Jan 1984 to Jan 1999)

Ministry of Defence : Indian Navy, Ministry of Defence

Duration : Nov 1983 – Jan 1999 ( 15 years)

Designation : Petty Officer (Navigation & Direction dept)

Operations & Maintenance

Served onboard various war ships in Mumbai, Visakhapatnam, Port Blair (A & N Islands) and Kochi

9 years of tenure spent onboard war ships and 5 years at onshore Naval establishments

Specialized in Navigation, Meterology and Radar/Sonar operator

Handled various emergency situations viz Fire Fighting, Evacuation of personnel, survival at sea

Managed operation of various systems onboard in power generation, Air conditioning, Catering Management, Navigation, Radar Operations & Maintenance, Communications and Logistics Management

Served as in-charge at Naval Detachment, Nagapattinam and Rameshwaram as a part of IPKF group

Laurels & Awards

Received “Certificate of Proficiency” twice from the Commanding Officer, Indian Naval War Ship Veer and Mahe for Professionalism, devotion/committment to duty and discipline.

The FM team Bagged “Outstanding performance’” from COO/CEO of Deutsche Bank group of operations for scrutinising bills of transport and cafeteria vendors.

Personal Details

Contact Address : No.1186, 18th B Main, 5th Block Rajaji Nagar, Bangalore - 10

Date of Birth : 15th Apr 1966

Passport : Valid till 2022

Special Interests Cricket, Aqua Sports, Shooting, Trekking, Badminton, Carrom

References

Available on request

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