Rejisan Nayagam Mobile No.: +971-**-*******
P.O. Box No.: 50667,
Seeking a position as Senior Document Controller in your reputed organization Specialization
A professional Senior Document Controller with over 26 years of experience in Document control / Document management, Office Administration, and HR functions. Specialisation in Documentation using Electronic Document Management System like ACONEX, BIW, Archetype, Unifier, Wrench and Workspace Software. Introduction of new indexing methods, Sound knowledge in ISO Standard documentation. Skills / Experience
Over 26 years proven expertise in Documentation, HR & Personnel Administration, Accounts and Secretarial Skills in medium and large-scale of Manufacturing, Consulting and Contracting Companies.
Interactive with other departments for developing and implementing effective reporting and management information systems.
Letter correspondence, Maintaining incoming and outgoing records, Drawing logs, Material logs, ITR, RFI etc.,
Reliable and persistent with a strong attention to detail and accuracy.
Efficient workload management, organisational abilities and the ability to prioritise multiple tasks to meet deadlines in a high-pressure environment.
Highly articulate, confidant and persuasive team-builder, able to motivate and communicate to achieve exceptional business performance. Education
B.Sc – Bachelor Degree in Science
Madurai Kamaraj University in April 1987, Tamil Nadu, India.
Diploma in Business Management
Madras Christian College in September 1989, Madras, India.
Post Graduate Diploma in Computer Science
Bureau of Data Processing Systems in June 1990, Bombay, India.
Computer Aptitude – MS Windows, PhotoShop, PhotoStudio, E-mail MS Office including MS Word, MS Excel, MS Access, MS PowerPoint Accounting Packages – Tally, Quick Books
Tel.: +971-**-******* 2 of 3
In UAE since 1993 (26 Years Experience):
September 2007 to till date as Senior Document Controller with Brewer Smith Brewer Gulf Chartered Architects, Dubai, U.A.E
November 2004 to August 2007 as Senior Document Controller with Higgs & Hill L.L.C, Dubai, U.A.E
Project: Dubai Festival City, IKEA, HYPER MARKET & ATRIUM BUILDING, IBN Bttuta SPA and Hotel & Office Building Project
July 2001 to October 2004 as Document Controller, HR & Personnel Assistance with Drake & Scull International, Abu Dhabi, U.A.E
Project: Extension of Building No. III, Petroleum Institute, Umm Al Nar, Abu Dhabi. A project for Abu Dhabi National Oil Company (ADNOC) (Government of Abu Dhabi) Worked for WS Atkins & Partners Overseas, Abu Dhabi, U.A.E as Secretary/Administrator from July 2001 to August 2003. Project: Abu Dhabi Industrial City District Cooling System (Mussafah). A project for M/s. General Industry Corporation (GIC) (Government of Abu Dhabi), M/s. Tbreed as advisor and W.S Atkins as consultant.
August 1993 – May 2001 as Accounts Assistant/Document Controller with Al Adaid Contracting & Transport Co., Abu Dhabi, U.A.E
In India since 1990 (3 Years Experience):
October 1990 – July 1993 as Accounts Clerk/Computer Operator with Smarth Consultancy, Mumbay, India.
Practising profession since 1990.
As Document Controller and Secretary:
Preparation and maintenance of master data documents and preparation of various reports for management.
Maintain a central project document control system, managing project team, client, vendor and third party documentation.
Sound knowledge in ISO Standard documents.
Receiving all incoming documents, scanning and sending through tasks using Workspace to the Action persons and electronically filing to the concern project.
Using ACONEX Uploading & Downloading of drawings, transmittals & other documents to dedicated project servers, replying to transmittals, updating logs, distributing documents to various projects related discipline leaders, ensure tasks are carried out within agreed deadlines.
Maintaining logs of Incoming and Outgoing correspondence, Drawing logs (DTF), Material logs (MAR), Inspection Test Reports (ITR), Method Statement (MS), Non Conformation Request (NCR), Request For Information (RFI), etc.
Follow appropriate filing of documents/drawings in the respected file cabinets.
Responsible for the storage of the active and archived documents.
Assisting QA/QC Engineer in the preparation of Pre-commissioning & Commissioning documents, O & M Manuals & Handing Over Documents.
Keep track of material and drawing approval schedule.
Assisting Estimation department for preparing Tender documents, Quotation enquiries and Quotation comparison statements.
Checking of daily report of manpower and equipment used at site. Moreover supervising day-to-day site activities.
Tel.: +971-**-******* 3 of 3
As HR & Personnel Administrator:
Managing and supervising human recourses, recruiting matters and project requirements of manpower. Overseas and local Staff recruitment, arrival, mobilisation and follow up of progress of tasks and work throughput against competency.
On regular basis, analysing and arranging to solve and overcome problems in connection with employees (individually and in general)
Preparation of salary rosters, settlements, pending salaries, leaves entitlements and end-of-service benefits.
Co-ordinate with other departments/sites for all personnel, resources and overall project and company matters. Liaison with Public Relations for the renewal residence visa, labour cards, health cards and security passes of staff.
Coordinate with Camp Boss and arrange transportation and accommodation for the new arrivals. Hotel, travel and air ticketing arrangements for business trips.
Maintain all Staff and Artisans files updated with relevant records and documents; maintain and update the Annual/Emergency/Unpaid Leave records of employees; maintain records of expiry & renewal of residence visa, labour and health cards, passports; maintain records of all Staff/Artisans transfer; maintain all vehicle (owned and hired) records including maintenance, renewal, traffic fines, accidents, insurance, driver’s details etc.
Business correspondence and internal memos and as per the department requirements including preparation of Offer Letters for the new employees. As Accounts Assistant and Computer Operator:
Responsible for the preparation of project wise accounts. Preparing General ledger, Accounts receivable and payable, Cash and Bankbook.
Maintaining of Registers on Customers Codes for post-dated Cheques.
Maintaining purchase book, Monitoring of outstanding invoices, collection of same via debt controller. Deposits Collection thereof and Returned Cheques.
Preparation of Invoice and Maintaining Income statement.
Handled independently petty cash of the company & maintaining petty cash book.
Responsible for maintaining purchase records of the company as well as purchase books, was responsible for the follow up of suppliers like invoices checking and preparing cheques to customers according to their respective credit terms.
Preparing schedules for finalisation of accounts and oriental analysis of expenses, etc.
Preparing Sub-contractors payment and maintaining records for advance payments, retentions, payment receivables, etc.
Preparation of monthly salary sheets preparing to more than 1000 employees, withdrawal of salary from banks and disbursement to all employees.
Liasoning with banks regarding guarantees and letter of credits.
Worked as a Computer Operator with Smarth Consultancy. The tasks included verifying data’s for the Bank transactions, Company reports, etc. Administrating and distribution of works to the data entry operators and troubleshooting. Personal Details:
Date of Birth : July 24, 1967
Martial Status : Married
Nationality : Indian
Driving Licence : Valid UAE Driving Licence
Visa Status : Employment Visa
Languages Known : English / Hindi / Tamil / Malayalam