Vernelyn Olano Dominado

UNITED ARAB EMIRATES - DUBAI

Mobile No.+971**-***-****

Email adg1w7@r.postjobfree.com

UAE Driving License: 2002754

Filipino, Female / 22.11.1984

BSBA Management

Profile

A Document Controller/ Secretary with over eleven (11) years of professional experience from a different industry as are follows:

One (1) year experience in Investment industry.

Two (3) years’ experience in Construction industry with ISO 9001 certification. Two (2) years’ experience in Oil and Gas industry with ISO 9001 certification. Five (5) years ‘experience in manufacturing industry (PCB) having ISO/TS 16949 certification. Working from a different industry has been challenging but has prolific advantage to my experience and growth in knowledge from different engineering discipline/field. The experience covers from pre to post contract and its implementation. Proper knowledge in all document’s aspects from Technical submittals; Drawings (Contract, IFC, Shop Drawing into As Built), Material Submittals, Prequalification, Specification, Method Statement, RFI, Inspection Test Plan, Test Report, NCR, Inspection Request and Material Inspection Request, Site Instruction etc. and Commercial Submittal from RVO, CPA Payment Application, EOT etc. Has good knowledge of various forms of documentation within specified scope of ISO Standard. Key personnel of all the necessity required in different department. Qualification

Bachelor of Science in Business Administration - Major in Management - San Sebastian College Recolletos, Manila Philippines - June 2000 ~ March 2004 Seminar & Training Attended

April 18, 2006 Effective Implementation of Documents and Data Control PERA Neville Clarke, Mandarin Oriental Hotel

March 14 ~ 19, Training of ISO/TS 16949:2002 Training Requirement

* ISO/TS 16949 Strategy for Implementation

* ISO/TS 16949 Internal Quality Audit

* ISO/TS 16949 Internal Audit

(ISO 9001 Pre requisite)

April 05, 2007 Six Sigma Awareness Training Program March 4~6, 2009 Integrated Management System Internal Auditing (QMS, EMS & BS OHSAS) Knowledge & Skills;

Knowledge in Primavera _ Unifier (Emaar Approved software)

Knowledge Snagging System_ Onsite

Knowledge in ACT, Lotus Note, Kronodoc,

Proficient in use of software like MS office Application (Word, Excel, Power Point and MS Access) DDWIN System. Groupware/ I-Fine

Ability to work independently without the proper supervision.

Knowledge in proper revision of procedure, PCP, FMEA, SOP (Hierarchy of Document)

Knowledge in conducting Internal Audit

Knowledge in 7 Mandatory Procedure of ISO (e.g. Human Resource, Purchasing, Training)

FIFO Standard for Warehousing

Knowledge in ISO/TS 16949, ISO 9001, ISO 14001 and BS OHSAS 18001. Company Name Al Dhaheri Capital Investment

Date Inclusive September 1, 2020 to Present

Position Document Controller - Reported to CEO and CFIO Duties and Responsibilities:

Coordinate, implement and maintain the ADCI Group Document Control System.

Responsible for creation, maintenance and update of ADCI group policy, procedure and other documentation.

Responsible for monitoring of all ADCI Group Insurance and coordinate to respective manager for the renewal process. (Building, Vehicle, Land, Equipment’s etc)

Set Up ADCI group filing system (Archive) of all Quality Management System Documentation and maintain a soft and hard copy of documents.

Responsible for processing of all Family related expenses to E-Finance Portal.

Set up all records for all Family related documents. (Assets, legal requirements and other related documents such MOA, MOU, POA, Letter Agreement etc).

Responsible for preparing LPO, invoices and family advances and process it through E-Finance Portal.

Coordinate to third party with regards to insurance for all Family Vehicle repair & insurance and processing it through E-Finance Portal

Support all Business units / department with the preparation of Quality Management documents.

(Policy, Procedure, Work Instruction, Forms and Flow charts).

Establish and maintain the Document Masterlist for all legal documents of ADCI Group.

Responsible for sending monthly closing reports to Finance for Family ADNOC and Salik expenses.

Monitoring and update for related documents (GOLD and SILVER).

Perform task assigned/instructed by CEO and CFIO. (Presentations, letters, coordinating to contractor, responding to email, meeting schedule and taking minutes of meeting). Professional Experience

Project: Marina Vista

Lead Document Controller / Secretary

Company Name BH-NS Engineering Consultancy

Date Inclusive March 1, 2019 to August 29, 2019

Duties and Responsibilities:

Act as Lead Project Document Controller reporting to “Engineer (Technical Consultant) – for the enabling work.

In-charge for both documents of Engineer and Client.

In-charge with proper documentation (Arrange proper electronic documentation and archive system to keep the KPI as ZERO lost documents and easy traceability and retrieval of documents.

In- charge with the update of documents procedure, documents numbering, distribution matrix and formatting of template/ forma to be used throughout the project.

Proper monitoring of variation order, notice of claim, extension of time.

In-charge with the monitoring of all documents starting Shop drawing to As built Drawings and other technical documents.

Monitoring of Payment Application received from the contractor.

Proper coordination with the contractor and Sub consultant with their review of documents and proper formatting of documents.

Ensure Flow of documents and data to project teams as per project distribution matrix.

Monitoring of correspondence and in time response to contractor. Professional Experience

Project: Burj Vista Luxury Hotel/Apartment – Downtown Dubai Lead Document Controller / Secretary

Company Name BH-NS Engineering Consultancy

Date Inclusive July 5, 2015 to August 29, 2019

Duties and Responsibilities:

Act as Lead Project Document Controller reporting to “Engineer (Technical Consultant) - Project Director and Project Manager/ Resident Engineer” and “Client – Project Director and Project Manager”.

In-charge for both documents of Engineer and Client.

In-charge with proper documentation (Arrange proper electronic documentation and archive system to keep the KPI as ZERO lost documents and easy traceability and retrieval of documents.

In- charge with the update of documents procedure, documents numbering, distribution matrix and formatting of template/ forma to be used throughout the project.

Checking and monitoring of all Provisional item documents (Assist the Client in all documentation especially preparation of Award recommendation – compilation of report both technical Report

(from Engr.), commercial report (Cost Consultant) and report from the contractor (Techno commercial report).

Assist the client in their Internal and ISO audit.

Proper monitoring of variation order, notice of claim, extension of time.

In-charge with the monitoring of all documents starting from Tender document into Contract Documents, IFC, Shop Drawing and lastly As Built drawing.

Providing the report for all documents such (RFI, Material Submittal, Technical Submittal (PQ, MS, ITP, Calculation), Drawings (IFC, DM Approved, Shop Drawing and As Built).

Proper Coordination with the client, contractor and cost consultant in terms of all the documents related to RVO, change into VO, RVVO, CVVO and DVVO.

Monitoring of Payment Application received from the contractor.

Proper coordination with the contractor and Sub consultant with their review of documents and proper formatting of documents.

Ensure Flow of documents and data to project teams as per project distribution matrix.

Monitoring of correspondence and in time response to contractor.

Monitoring of System and Area handing Over Schedule. As Built as per Milestone.

Monitoring of Handing Over of Master Key and Apartment Keys

Raising Inspection on Onsite System for all the approved units from the Engineers (PQA Initial, PQA De snag and Customer Snag).

Project: Ecomar – Petroleum Regeneration and recycling Facility at Fujairah Document Controller / Secretary/ Business Development Company Name Pyramid E & C FZE

Date Inclusive March 3, 2013 to May 21, 2015

Duties and Responsibilities:

Act as Project Document Controller.

Maintaining of all correspondence with Client/Owner, different Subcontractor and Vendor.

Controlling of documents start to Tender, submittal, distribution of Work Order (Award), and the actual Implementation/Documentation of project.

Sending of documents to Client and Subcontractor with Document Transmittal Note thru FTP or Kronodoc.

Monitoring of Documents received from Subcontractor (Document Matrix - Hard Copy / Soft Copy - IFR, IFA, IFC)

In-charge for all formatting of all documents as per client requirements and HSEQ Procedure.

Monitoring of all the PQ Documents received from Vendor / Contractors base on Equipment List of one specific project.

Received enquiry from respective client with regards to engineering solution for oil and gas company.

Distribution of said enquiry to respective department and follow up for review whether the said deadline for sending proposal is possible to engineering schedule, if not, sending a regret letter to the client.

Maintaining and updating all the enquiry in ACT Software. (Contact details, Company List & Opportunities). (for easy accessibility and monitoring of incoming projects / prospects.)

In-charge for compilation of all Enquiry for weekly report / monthly report. (to check the priority as per due date, scope of work).

In-charge for compilation and sending of final Technical and Commercial Proposal as per client requirements.

Maintaining and controlling of all the Records in specific server as Enquiry, Proposal, Project & Procurement Docs.

Sending of Proposal to clients thru TNT courier.

Preparing of LPO for the Equipment, Machine and other office facilities.

Assist the procurement officer for the inventory of stock and monitoring it.

Receiving of Invoices, validating and seeking for approval from the accounts to top management.

In-charge for the filing of Admin / HR documents like Employee File, trade license, all invoices and LPO.

In-charge for the proper filling of PQ received from subcontractor.

Safekeeping of al confidential document like signed contract, employee contract, trade license and other certificate.

In charge for formatting of all forms within different department and coordinate to IT for proper implementation and uploading it to Intranet.

In-charge for the Petty Cash and Bank Statement for Dubai Branch to be send to India Office (Main Office).

Company Name Hanayen Textiles Co. LLC.

Date Inclusive February 23, 2011 to March 2, 2013

Position Administration Staff

Duties and Responsibilities:

Receiving of Incoming and Outgoing calls. Distribute Cash & Cheque to all Shop, Suppliers and Sub Contractor.

Booking of employee Air Ticket (coordinate to travel agent) and scheduling of pickup of documents thru other courier’s. (FEDEX,TNT etc)

Time Keeping of all Employee (Staff, Labor and Salesman). Encoding of time Sheet for payroll purposes.

Maintaining of employee file (201 Files) hard Copy and in System (FOCUS).

Making Letter for Final Settlement, NOC for Driving Lesson, Employment and Salary Certificate and also letter for receiving salary in AL ANSARI.

Encoding of Subcontractor Invoice and Forwarding to Chief Accountant for Payment.

Assists for the document control of all Trade License, Car & Shop Insurance. Make Letter to PRO request for update - one month before the expiration.

Act as encoder for the new software “FOCUS” for HRD (Employee Record, Iran Insurance, Trade license Masterlist and Leave Application).

Responsible for the computation of Salary, Leave Salary (Month prescribed) and employee Gratuity as Prescribed by the LAW.

Company Name Daeduck Philippines Inc.(Manufacturing Company- Automotive) Date Inclusive Jan 25, 2006 to Jan 26 2011

Position Office Staff – Document Custodian for QUALITY & ISO Certification Duties and Responsibilities:

Responsible in proper encoding, receiving, filing and distribution of documents also the retrieval of superseded documents. Conform with the Document and Records requirements as stated in ISO/TS Standard.

Responsible for ensuring that the procedure and work practice are conforming to ISO/TS 16949 - Quality Management System, ISO 14001-Environmental Mgt. System and ISO 18001 – OHSAS Standard.

Conduct Internal Audit for ensuring that all documents Posted/Used are controlled.

Disseminate information to all departments with regards to the documents formatting, latest update with regards to revised standard and also based on IATF Update.

Training of newly hired employee and one representative as Department Document Controller.

Responsible in Archive Files (All inactive files based on product requirements).

Support all program & activities related to EMS / OHS Management System.

Monthly Back Up of all DCC Files.

Memo/ ARF Distribution among other department.

Responsible for the encoding of Process Control Plan, Failure Mode effects Analysis, SOP, Working Instruction, Visual Aid, High Level Procedure. Assist all process engineer in the Implementation of technical; procedure / corrective action. (ISO/TS Updates)

Responsible in revision of Document & Records Control Procedure and other QM Procedure and proper uploading Of procedure at I-fine Group ware. Company Name House Technology Inc. (House Manufacturing) Date Inclusive Nov. 22, 2004 ~ Sept. 25, 2005

Position Admin / Accounts

Position Summary Responsible for origination of Monthly and Weekly Report, (Production and sales plus total material used) Purchase of all materials and consolidation of accounts. Origination of MEMO and ARF. Documentation of all the drawing.

Company Name House Research Development Inc. (House Manufacturing) Date Inclusive March 2004 ~ Aug. 2004

Position Admin / Secretary

Position Summary Responsible for the Weekly and Monthly Report to be presented by the Admin Manager. Responsible for the Memo and ARF and distributing it to the concerned department. In-charge in the estimation of Plan (Concept on how many item need to produce) Encoding of Invoices.

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