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Senior Administrator

Location:
Riyadh, Saudi Arabia
Posted:
October 16, 2020

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Resume:

Mohammed Najam Uddin

Bsc.IT – Senior Admin

Deputy Manager/ IT

Support @ Currie & Brown

https://currieandbrown.com

CERTIFICATIONS

Oracle OCA, OCP ITIL V3.

Fire Warden, First Aider.

Address – Kingdom of

Saudi Arabia, Malaz

Riyadh.

City, Riyadh

T +966*********

adg0wi@r.postjobfree.com

Skills

Aconex, SharePoint, Oracle,

SQL, MS Office suites, Backup

Server, ITIL V3, First Aider, Fire

Warden, Document

Management Systems.

Responsibilities:

Supervising day-to-day

operations of the administrative

department and staff members.

Hiring, training, and evaluating

employees, taking corrective

action when necessary.

Developing, reviewing, and

improving administrative

systems, policies, and

procedures.

Having thorough Knowledge of

all Technical areas.

OVERALL

13 years of experience in the client focused projects on ensuring efficient office operations through effective management methods such as Hiring, training, and evaluating employees, taking corrective action when necessary. Developing, reviewing, & improving administrative systems, policies, and procedures. Ensuring office is stocked with necessary supplies and all equipment is working & properly maintained.as an Senior Administrator Lead dynamic approach to project mobilisation and demobilisation. across the years of my career I have been working with PMCM, PMO, PMC. Currie & Brown - operates from over 60 offices around the world is an asset management and construction consultancy driven by innovation. We are global in our reach and office network, but also local in our delivery and relationships. Currie & Brown is unique. Over the years we have grown our services, expertise and capabilities to meet the needs of our clients while also providing added value at every opportunity.

EXPERIENCE

SENIOR ADMINISTRATION DEPUTY MANAGER/IT SUPPORT

Client – Public Investment Fund/KAFD

Project - PIF Tower, Riyadh KSA

Date - January 2019 till Date.

Execute and deliver the outstanding works of PIF Tower in the KAFD program, that is 385 meters tall building with 4B+76-storey tower providing 185,000 square meters of gross floor area above ground level, comprising of corporate and commercial office space and public circulation as well as related functional spaces, including a state of the art 450 seat auditorium, dining areas, a fitness center, and pool. A 3- storey podium structure at the base of the Tower integrated with the financial plaza for public circulation via skywalk system of the KAFD master plan. The project is targeted to be completed in accordance with main construction works scope of a core and shell to be ready for tenant fit-out and use as a commercial office building achieving the targeted LEED-GOLD accreditation.

Overall responsibility for the Administration interest on the Project.

Liaise and co-ordinate with Employer on matters associated with administration of C&B staff records (timesheets, annual leave tracker, etc)

Responsible for submission of C&B Invoice and preparing the necessary supporting documents.

Ensuring that new employees PAFs are approved with the client, ensuring are mobilised quickly and efficiently, and accommodation and transportation is arranged as and when required.

Following up for the staff that the visa process is expedited as quickly as possible GRO.

Managing Administration team

Ensuring office is stocked with

necessary supplies and all

equipment is working and

properly maintained.

Manage all admin supervisors

and ensure they perform their

deliverables on time.

Working with accounting and

management team to set

budgets, monitor spending, and

processing payroll and other

expenses.

Planning, scheduling, and

promoting events, including

meetings, conferences,

interviews, orientations, and

training sessions.

Collecting, organizing, and

storing information using

computers and filing systems.

Overseeing special projects and

tracking progress towards

company goals.

In charge of all project logistics for existing employees

(transportation, housing, office and project needed supplies, etc)

Responsible for procuring and lifecycle management for all IT hardware and software assets.

Manage IT staff by defining and establishing goals and objectives, schedules, setting priorities, providing support/direction and dealing with administrative issues as needed in a timely and effective manner.

Processing timesheets and expenses on a timely basis

Provides administrative support on complex and/or confidential matters to the Project Director and other senior leadership members as assigned, including but not limited to travel arrangements and itineraries, agendas, expense reports, PowerPoint presentations, meeting and event logistics, etc.

Supporting administrative aspects of executives' internal commitments: practice area activities, C&B leadership committees, recruiting, etc.

Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.

Follow-up & ensure maintenance of the office equipment

(Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned departments.

Responsible to follow up with the camps, accommodation & Guest houses contracts, operation and rent.

Responsible to maintain records of Camps, accommodation & Guest houses assets, Utility Payments (Telephone, Electricity & Water etc.) etc.

Coordinate with Transport coordinator to for Airport Trips, Hospital visits of employees etc.

EXPERIENCE

Arcadis - A leading global design & consultancy firm for natural and built assets with 27,000 people active in over 70 countries that generate €3.3 billion in revenues.

Lead Administration Officer

Client – Royal Private Affairs (RPA)

Project – Palaces & Villas

Date - January 2018 till Date. January 2019

Project proposal and bid preparation in tracking of project proposals and bids, including tender submissions

Record management of documents within the technical library covering all reports, books, media and drawings.

Working closely with Senior Management and providing required information for finalizing the Rate Increase, Promotion, inter/Intra Company transfer.

Minute taking and recording of proceedings and outcomes at Management Review meetings and Project Review team meetings

Production and dispatch of deliverable reports and recording and filing of project related paperwork

Contract management:

Support to Contracts Manager to manage contract paperwork including Purchase Orders, terms & conditions and non-disclosure agreements (NDAs)

completion of customer vendor and on boarding questionnaire EXPERIENCE

Client – AL Rajhi Bank

Project – Northern Ring Road Data Centre, Riyadh KSA Date – 2013 to 2018

Role in the project i.e. Lead Administrator / Project Coordinator

Project consists of a self-contained site having an Operations Center, Cash Center and a Tier 4 Data Center for the Al Rahji Bank group. The Operations Center is B3+G+2 providing office accommodation and basement car parking for upwards of 1800 staff.

City, Country — Riyadh, Saudi Arabia.

LEAD ADMINSTRATOR

Preparing and Issuing Schedules, Dash Boards reports and project analyses

Evaluating project specifications and modifications

Working with Project management team to develop and maintain the communications between PMC, PMO and

Company

Provide assistance to Supervision and PMC and internal personnel to investigate, evaluate, and resolve documentation related problems.

Managing Issued for Construction IFC Drawings, Project Specs and Supersede Drawings.

Follow up the program execution and ensure benefits realization based on PMO methodologies.

Processing timesheets and expenses on a timely basis

Preparing proposals, letters, slide decks, client invoices, etc.

Proactively supporting business development efforts

Assisting with preparation of case team materials and basic PowerPoint/Excel tasks – prepare slides, proposals, and other documents, including proofreading, editing, copying, and binding when requires

Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

Organizing, attending and participating in stakeholder meetings.

Preparing necessary presentation materials for meetings. EXPERIENCE

• MOT MAC - A multidisciplinary consultancy with headquarter in the United Kingdom that provides engineering, management and development services internationally, with 16,000 staff in 150 countries. Client – ADSC

Project – Marina Mall, Abu Dhabi UAE

Date – 2010 to 2012

Role in the project i.e. Administration Assistant /IT.

Providing administrative support as needed.

Sharing relevant documentation and reports with project teams

Providing information and regular support to stakeholders

Being point of contact for various working groups

Developing in-depth understanding of project scope and i.e. timeframes, financials, outcomes

Ensuring resources and equipment are always available

Understanding formal escalation and review processes

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Assess project risks and issues and provide solutions where applicable.

Ensure stakeholder views are managed towards the best solution.

Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Create a project management calendar for fulfilling each goal and objective

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

Enters data and produces reports using other standard office automation or department-specific computer applications Scans documents for electronic storage.

Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.

Performs other duties commensurate with functional level and responsibilities.

Contributes as a team player who is deadline driven and works well with others.

Design all Company Formation, Templates and Logs based on Department Technical Requirements, Input document data into the standard registers and ensuring that the information is accurate and up to date.

EXPERIENCE

Client – ADX & DFM

Project –Vision Capital Brokerage, Abu Dhabi UAE

Date – 2008 to 2010

Role in the project i.e. IT Database Admin

Online trading for UAE stock market exchange i.e. ADX and DFM maintaining Trading Applications like TWS, Horizon, and Equator.

Support and maintenance of Back office and Trading related software e.g. Fox server, PDS server Fox multicast, Fox broker, SMS alert. Avaya PABX phone services.

MPLS, broadband, leased lines and Internet lines-maintenance and troubleshoot.

Maintenance and troubleshoot Oracle 10g on Hp UNIX platform.

Maintenance and troubleshoot Oracle 10g on Red hat Linux 4.

Maintenance and troubleshoot Oracle application server 10g.

Warily with Vendors and support team by using remote access.

Attendance and access control support and maintenance taking care of Web server, Network, security working.

Manage users, privileges, profiles, schemas using Oracle Enterprise Manager (OEM)

Installed and Implemented Backup & Recovery procedures. Implement Hot, Cold and Logical backup plans.

Worked on import/export and SQL- loader.

Setup backup and recovery procedures using RMAN



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