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Manager Executive Assistant

Location:
Cairo, Cairo Governorate, Egypt
Salary:
21000 egp
Posted:
October 15, 2020

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Resume:

Nevine SHEHATA

Contact Info Address: Abdel-Aziz Fahmy – Heliopolis

Mobile : +201*-****-****

Email : adg0k8@r.postjobfree.com

Objective Seeking to join a professional organization as an Admin Manager with opportunities for future career advancement, taking full advantage of my experience, training and acquired skills in Business and office Management to positively influence company’s operations and performance where I can represent the corporate image in a mature, professional and confidential manner.

Experience

Administration Manager at Arafa Holding

(Main Office) (From 2014 till Present)

-Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

-Recruit and train personnel and allocate responsibilities and office space.

-Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

-Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

-Manage schedules and deadlines.

-Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

-Monitor costs and expenses to assist in budget preparation.

-Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)

-Organize and supervise other office activities (recycling renovations, event planning etc…)

-Ensure operations adhere to policies and regulations.

-Keep abreast with all organizational changes and business developments.

Office Manager to the Chairman & CEO

Arafa Holding (ETC Factory) (April 2008 till 2014)

Reporting to the Chairman & CEO

Ensures the smooth running of the Chairman’s calendar, office operations and time management.

Provide Executive Assistant to Chairman in an effective and efficient manner.

Managing and controlling Chairman’s schedule and handling rush assignments by assisting with unplanned appointments/meetings/conference calls & extensive diary management and monitoring all travel Expenses.

Daily follow up with MD’s (Direct Reports) to ensure all action items are fully met.

Coordinating and sets up high-level conference calls, board and management meetings, special events and travel arrangements.

Acting as liaison and maintaining open lines of communication among Senior Executives, board members, shareholders, middle management and administrative staff.

Reporting incoming calls and conveying messages.

Handling visitors professionally by pleasant & professional manners.

Introducing myself to visitors – checking business card for security purposes.

Greeting visitors and escorting to Chairman’s office.

Providing superior administrative support to the Chairman, including correspondence, coordination, communications and problem resolution.

Creating highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning and ensuring protection and security of files and records

Dealing with Banks, Government institutions and Private Investors in complex transactions and dealings environment.

Reviewing and approving supply requisitions.

Liaising with Advertising agencies, organizations and groups to ensure contracts are up to-date.

Updating organizational memberships

Supervising & Evaluating staff performance

Ensure personnel files are up to date and secure

Maintaining petty cash for office & division expenses.

Personal Assistant to Business Development Manager ASEC AUTOMATION (January 2006 – March 2008)

Reporting to the Business Development Manager.

Handling travel reservations worldwide.

Supervising 10 Sales, Budget Analyst & Auditors.

Assisting the Business Development Manager in setting Operation Budget, Cost Analysis and preparation of periodical Management Reports.

Setting and achieving Action Plans within company’s objectives.

Preparing Sales Analysis Reports (Daily, Weekly and Monthly).

Monitoring and controlling the achievement of department & Pan Company objectives.

Scheduling Appointments & Meetings.

Performing Administrative duties.

Establishing & maintaining an efficient filing system in an updated status.

Control over Time Sheets for the whole Department.

Personal Assistant to the Operation Manager - ASEC AUTOMATION(2005 -2006)

Reporting to the Operation Manager.

Assisting the Operation Manager on setting Operation Budgets, Cost Analysis, Monthly and Quarterly Cost Control.

Arranging the Director’s of Operation calendar & important appointments.

Preparing all confidential correspondence & reports.

Undertakes the Management staff overseas travel arrangements, conferences, accommodation, Etc.

Performing administrative duties for the entire franchise operations.

Establishing and maintaining an efficient filing system in an updated status.

Executive Assistant to Executive Manager –at ASEC Repelco (ASEC Group) (2004 -2005)

Reporting to the Executive Manager, International & Wholesale Division.

Managing and controlling Executive Manager’s schedule and handling rush assignments by assisting with unplanned appointments/meetings/conference calls & extensive diary management.

Diary daily access for scheduling internal and external meetings.

Daily follow up with EM to make ensure all action items are fully met

Undertaking the EM overseas travel arrangements/Ticket, Visa, Hotel accommodation, car rental, itinerary and supporting materials (travel documents) and online registrations.

Interact with senior level authorities, internally and externally.

Establishing and maintaining the Filing Systems(s) in a systematic, effective and continuous manner.

Handle day to day correspondence independently, messages, tasks and administrative procedures ensuring completion, seeking inputs wherever necessary from the Direct Reports/Managers.

Provides sales support to Data Sales team to follow up work orders for.

Managing and controlling meeting rooms for team and other events.

Make travel arrangements for the team attending international business conferences, trainings, meetings and online registrations.

Raising Purchase order and liaising with procurement department

Send sales quotation and follow ups form orders.

Maintaining petty cash for office & division expenses.

Executive Assistant to the Commercial Manager – Asec Automation – Asec Group (2003 – 2004)

Reporting to the Commercial Manager.

Managing and controlling Commercial Manager’s schedule and handling rush assignments by assisting with unplanned appointments/meetings/conference calls & extensive diary management.

Diary daily access for scheduling internal and external meetings for Commercial Manager.

Daily follow up with Commercial Manager to make ensure all action items are fully met

Follow up on Commercial Manager’s & Direct Reports ongoing daily, weekly & monthly action items.

Follow up with the appropriate team members to ensure all data and materials are in place ahead of time and assure readiness.

Preparing Agenda and handouts which will be presented during meetings.

Reporting incoming calls and conveying messages.

Handling visitors professionally by pleasant & professional manners.

Team player sharing the success of the company.

Supporting all division business activities, organizing & participating in events, conferences and meetings.

Build a sense of unity and purpose with team members.

Building and maintaining database for Enterprise team.

Handling the overseas travel arrangements/Ticket, Visa, Hotel accommodation, car rental, itinerary and supporting materials (travel documents).

Focusing on achieving goals and targets set by management.

Inducting new employees within the Enterprise Division.

Liaising with Facilities to ensure computers, desks etc.. is ready when new employees start.

Supervise all budgets reports related to different projects.

Assisting to get contractors on board – signing contracts, approval flow etc…

Monitoring commercial manager’s travel Expenses.

Medical Insurance Expenses.

Make statistics and comparing it with the targeted procedures.

Creating requisitions for travel & accommodations & liaising with Procurement to get sign off.

Draft mails and e-mails based on verbal instructions

Keeping the office and its surroundings in order.

Scanning all business cards through card scanner for easy access.

Maintaining petty cash for office & division expenses.

Executive Secretary to the Project Management Department – Asec Automation – Asec Group (2001– 2003)

Undertakes the project managers overseas travel arrangements, conferences, Visa, car rent & accommodation.

Monitoring and Controlling travel Expenses.

Establishing an effective on-line filing system by saving documents electronically for quick access.

Organizing Local and International Trainings/Meetings .

Perform regular jobs of dictation, typing, filing, email, fax and self correspondence.

Scheduling internal and external meetings.

Assisting and arranging hotel bookings, visas & car rentals for all Managers and senior levels.

Translating contracts and documents from Arabic to English.

Handling time pressures, multiple tasks.

Maintaining petty cash for the office.

Executive Secretary to the Technical Manager – Asec Automation – Asec Group (1999 – 2001)

Reporting to the Technical Manager.

Undertaking the Technical Manager’s overseas travel arrangements, conferences, and accommodation.

Arranging the Technical Manager’s calendar and fixing important appointments and meetings.

Handling daily correspondences including faxes, letters, memos, reports and emails, distributing it to the right person.

Translating contracts and documents from Arabic to English.

Strategic techniques in filing for more effective office operations.

Personal Public Relations to solve minor office problems.

Handling time pressures, multiple tasks.

Handling telephone calls and visitors professionally.

Keeping the office and its surroundings in order.

Maintaining petty cash for the office.

Personal Assistant to the Principal Investigator – VACSERA “USAID/MOH Projects (1992 – 1997)

at the following projects:

1-Potential Vaccines for Major Respiratory Illnesses.

2-Rheumatic Fever and Rheumatic Heart Disease.

3-Schistosomiasis Projects in the Egyptian Reference Diagnosis Center (E-RDC) Project.

Reporting to the Principal Investigator.

Handling the Manager’s Administration Activities.

Attending Local and International Conferences.

Supervising and organizing the PI activities.

Managing all meetings with Directors.

Handling the Principal Investigator local and overseas travel arrangements.

Handling office correspondence.

Arranging the Principal Investigator’s Calendar & fixing important appointments.

Typing of confidential correspondence & reports.

Performing administrative duties and company stationary supplied.

Establishing and maintaining an efficient filing system.

Controlling the Petty Cash.

NASSIB TORCOM Company (May 1991 – December 1991) - Secretary

Reporting to the General Manager.

All professional secretarial duties (Typing, filing, and word processing).

Assisting in all Managerial duties.

Handling Department correspondence.

Arranging the Manager’s calendar & fixing appointments.

Maintaining a filing system.

Languages

Arabic : Mother Tongue

English : Excellent

French : Excellent

Italian : Good

Educational Qualifications

B.C Faculty of Commerce –Business Administration 1991

(Helwan University – Cairo)

High School Diploma

Lycee El Horreya School – Bab El Louk 1987

(Sec.)

Notre Dame Des Apotres 1984

(Prim.,- Prep.)

Special Business / Computer Courses Attended

Advanced Presentation Management Skills

Office Management and Effective Administration Skills

The Secretary’s Role as an Office Manager.

Business Documents and Records Management.

Communication and Interpersonal Skills.

Business Writing Using computer.

Managing Meeting, Conferences and Business trips.

Self Correspondence.

Teams at Work.

MS Outlook/ MS Power Point/ MS Excel (Advanced).

Special Skills & Background

Proficient on Microsoft office applicators

- M.S. Outlook

- Lotus

- M.S. Word

- M.S. Excel

- M.S. Power-point

Internet proficient.

Strength

Confident, Honest, friendly & surprising.

Strong Interpersonal and communication skills.

High sense of urgency in completing assigned tasks.

Multi Tasks Oriented.

Excellent in setting priorities.

Team player in sharing the success.

Dedicated, organized and loyal.

Ability to travel on business trips internationally.

All information stated in this CV is true and corrected to the best of

my knowledge and believe.

Also Recommendation Letters are available upon request.



Contact this candidate