Dolly Pricilla

Executive - Secretary/Senior Executive-Administration

adfyzg@r.postjobfree.com

953-***-****

Bangalore

India

An Executive with 16 years’ of work experience with proven management experience as Personal Secretary/Executive Assistant/Senior Executive - Administration, and Customer Service.

EXPERTISE

PROFESSIONAL EXPERIENCE

Senior Executive – Administration /Travel Desk

Karle Infra Pvt Ltd.,

Reporting to: AGM - Administration

03rd October 2016 till date

Assistance for AGM by implementing administrative systems, procedures, and policies, and monitoring administrative works.

Preparation of Weekly Critical payment report.

Follow-up of payments for Vendors.

Preparation of Monthly Admin Dept., Budget

Preparation of Payment Certificates, Indents, Purchase orders and Work orders

Travel Desk Management: Flight Ticket Bookings for Team members and guests with coordination with the Travel Agent. Arrangements of Hotel Accommodation (Pan India or International) by proper cost optimization.

Preparation of Travel Summary Quarterly with the budget proposed for each projects

Co-ordination for Cab Arrangements for guests and employees.

Follow-up of Petrol claims of the company cars and drivers.

Events Management: Sourcing of Venues for Events and finalization upon the approvals. Cost Negotiation. Sourcing of Caterers and Event Management.

Planning of events to be conducted for the entire year for employees and families

Organizing Sports activities for employees

Preparation of Event Summary Quarterly with the budget proposed for each event

ACHIEVEMENTS

Got an opportunity to work in the present company to assist attorneys and Vice president of the Legal Department in various secretarial activities and transcribing Legal Voice files for a period of One Year

RECOGNITION:

AWARDED THE “STAR PERFORMER AWARD” JULY 2018 in the Organization for outstanding performance in the Administrative Department.

Secretary – Pedagogy and Manager – Front Office

Alliance Francaise de Bangalore – An Indo French Organization

Reported to: Director and Course Director

8th September 2007 to February 2016 (9 yrs)

Secretarial Assistance to Course Director & Coordinator & Handling Responsibilities for the smooth flow of Front Desk Operations

Provide information / answer queries on telephone, in person and send mail to our students, partners or patrons or guide them to the respective departments

DELF/DALF Registrations, entering excel sheets and sending it to the course coordinator weekly, sending of convocation letters, seating arrangements of class rooms during exams. Sending e-mails to the candidates about the results or availability of certificates of the DELF exams and handing over to the candidates or the authorized representatives

Display of Lists, helping candidates to locate the rooms on the day of the exams

Management of distribution of flyers as a part of marketing the course according to the calendar given by Course Director

Tele-calling for course cancellation/postponement

Registration / Enrolment of students

Documentation and filing of records/ Maintain database of students, customers and contacts of AFB

Registration of Assessment tests & fixing appointments on respective dates

Responsible for Travel desk management.

Hotel bookings

Management and re-direction of inbound and outbound mail/post

Placing Advertisements in the newspapers.

Purchase and management of office stationery and standard supplies

Sending Raised Invoice to the corporate companies with the covering letters

Sending of parcels (Books & documents) to outstations with declaration letters

Preparing of Payment receipts/vouchers when required.

Collection of fees

Preparing Certificates/Attestations for the students

Ensure sufficiency of Text Books Stock at the reception and maintenance of physical stock of text books

Maintain the Attendance Record and leave records of the employees

Assisting the Director for committee meetings and organizing AGM’s

Educational Qualification:

Pre-University (PCMB) - Maharani’s Science College

Diploma In Secretarial Practice - Davar’s College (Shorthand not completed)

Courses/Training

Leadership Development Training by Ashwatha Narayan.

Customer Service and Communication skill training program

Computer Skills:

Applications : MS-Office, Tally, Microsoft Outlook

Typing : Junior and Senior Typing.

Interests:

Reading Books & Listening to Music

Languages Known:

English, Tamil, Kannada, & Hindi

Dolly Pricilla

Organized

Verbal & Written Communication

Teamwork

Time Management

Negotiation

Computer Proficiency

Multi-tasking

Energetic

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