Executive Assistant Personal
Resume:
Dima Jarko
Al Khan, Sharjah, UAE +971********* *********@*****.***
Organized and goal-oriented professional seeking a position as an Executive Assistant using strong analytical skills, knowledge of office administrative procedures and a strong background in office management. BACHELOR OF ARTS SEP 2002 DAMASCUS UNIVERSITY
● Major: English Literature
PREVIOUS EXPERIENCES IN UAE:
PERSONAL ASSISTANT TO EVP
UNITED ARAB BANK, UAE SEP 2010 TILL DATE
● Provide administrative support to the Executive Vice President.
● Manage the weekly, monthly and annual reports for various units reporting to the EVP (IT, Treasury, Trade Finance, Accounts, Credit Cards, Loans and Mortgages).
● Conduct research to prepare and gather briefing materials and agendas for all executive level meetings.
● Maintain EVP's calendar, plan and schedule meetings, teleconferences and travel.
● Plan and coordinate PR initiatives, business development events and seminars.
LEGAL TRANSLATION COORDINATOR
CLYDE & CO LLP, UAE MAR 2010 TO JUN 2010
● Maintain translation logs and allocate to in-house and external translation teams effectively.
● Coordinate with legal translators to ensure effective delivery of documents.
● Receive and format translation documents and proofread documents before submission to clients.
● Schedule client meetings and distribute minutes of meetings to relevant stakeholders.
● Manage the in-house billing application to ensure timely client invoicing and receipt of dues.
LEGAL SECRETARY
FAL OIL COMPANY LTD, UAE JUN 2009 TO FEB 2010
● Prepare legal documents and various other paper work.
● Manage delivery of legal correspondence to clients, witnesses and court officials.
● Schedule appointments and manage client inquiries.
● Organize and maintain law libraries, documents and case files.
● Provide administrative assistance in collection of information such as employment, medical and other records.
● Issue memos and various other drafts.
LEGAL ASSISTANT
EMIRATES INVESTMENT GROUP, UAE MAR 2008 TO JUL 2008
● Prepare legal contracts, deeds, leases and other legal papers of a routine nature.
● Prepare correspondences and pleadings.
● Maintain records and files.
● Issue drafts for legal contracts and agreements.
● Proofread documents prior to final submissions.
FRONT DESK SECRETARY
EMIRATES INVESTMENT GROUP, UAE SEP 2006 TO FEB 2008
● Greet visitors and handle telephonic inquiries.
● Schedule meetings and assist in administrative duties.
● Assist other members of staff in document processing, data entry and internet research tasks.
Previous Experiences in Syria:
FINANCE CLERK UNITED NATIONS RELIEF WORKS AGENCY FOR PALESTINE REFUGEES/UNRWA, SYRIA MAR 2006 TO JUL 2006
● Responsibilities include but not limited to:
● Maintain transaction logs and related documentation.
● Issue salary advance payments, manage payroll, disbursements, separation benefits, loans, cheques and bank transfers. PROJECT SECRETARY UNITED NATIONS RELIEF WORKS AGENCY FOR PALESTINE REFUGEES/UNRWA, SYRIA MAR 2005 TO FEB 2006
● Responsibilities include but not limited to:
● Handle mails and all other project related correspondences and allocate to respective departments.
● Supervise the project cars' schedule in coordination with the admin assistant.
● Maintain all inquiries and call logs.
● Schedule meetings and appointments for project manager as well as record minutes of meetings.
● Issue drafts for routine official correspondences.
● Maintain office equipment and stationeries.
● Manage travel arrangements and hotel bookings.
● Translate documents from English to Arabic and vice versa. SENIOR CLERK UNITED NATIONS RELIEF WORKS AGENCY FOR PALESTINE REFUGEES/UNRWA, SYRIA OCT 2004 TO FEB 2005
● Responsibilities include but not limited to:
● Manage the SHC and Cash Assistance applications.
● Screen the visitors.
● Schedule meetings, conferences and record minutes of meetings.
● Manage the monthly reports and statistics.
● Translate documents from English to Arabic and vice versa.
● Provide secretarial support if and when required. EXECUTIVE SECRETARY YACCOUBIAN COMPANY, SYRIA MAR 2004 TO AUG 2004
● Responsibilities include but not limited to:
● Handle telephonic inquiries and fax messages as well as allocate them to respective members of staff.
● Maintain adequate inventory of office supplies.
● Prepare confidential documents and drafts.
● Prepare statistical data, monthly reports and manage office files.
● Schedule conference calls and meetings as well as greet walk-in customers.
COMMERCIAL SECRETARY MEDITERRANEAN PHARMACEUTICAL INDUSTRIES, SYRIA SEP 2002 TO FEB 2004
● Responsibilities include but not limited to:
● Handle telephonic inquiries and fax messages as well as allocate them to respective members of staff.
● Maintain adequate invent
● Provide office supplies.
● Maintain official documents and files.
● Manage the company wide MIS and other statistical reports.
● Prepare correspondences and customer invoices.
● Provide assistance to administrative functions.
CERTIFICATES AND OTHER SKILLS:
MICROSOFT 365 ENTERPRISE
● Certified as a Microsoft 365 Enterprise professional. Ability to handle Office 365, Windows 10 and Enterprise Mobility + Security. This certification also empowers me to work in a modern and highly secure workspace especially in today's digitally transformed economy.
CERTIFIED BY ECSI FOR FIRST AID, CPR AND AED
● I have been certified by ECSI in administering First Aid, CPR and AED in case of emergencies.
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