Experienced & Enthusiastic Executive Assistant with over 13
years of experience, eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of Office Administration, HR Admin and management. Motivated to learn, grow and excel.
Experience
July 2019 - Present
Sr. Executive Assistant– Director’s Office
Sara Group -Noida
• Providing support in day-to-day operations & Office Management of Director office.
• Scheduling appointments, setting up meetings and preventing conflicts in calendar management.
• Coordinates meetings, arranging for facilities, IT equipment, prepare agendas, information packets, and minutes of meeting.
• Handling confidential Files, Corporate documents, Report Generation
& Managing phone calls.
• Manage executives complex and frequently changing travel arrangements and coordinate pre-planning of trips
• Preparing professional business presentation & MIS
• Format information for internal and external communication – memos, emails, presentations, reports
• Act as an office manager by keeping up with office supply inventory
• Act as the point of contact among executives, employees, clients and other external partners
August 2012 – April 2019
Associate Manager – CEO Office
Sterlite Power Transmission Limited- Delhi
• Overseeing the day-to-day operations & Office Management of CEO.
• Providing real-time scheduling support by booking appointments, setting up meetings and preventing conflicts in calendar management.
• Coordinates meetings, arranging for facilities, IT equipment, prepare agendas, information packets, and minutes of meeting.
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on. Phone:
E-Mail:
******.****@*****.**.**
Linkedin:
Linkedin.com/in/sweta-
srivastava-478235163
Skill Highlights
• Communication (written and
verbal)
• Time Management
• Prioritization and problem-
solving.
• Organization and planning.
• Research and analysis.
• Proficient with MS Office
Suite
• Innovative
• Attention to detail.
• Customer service.
• Multitasking
Education
Masters in Commerce - Kanpur
University - 2007
Masters - Business Administration,
Symbiosis Distant Learning - 2010
SWETA SRIVASTAVA
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.
• Handling confidential Files, Corporate documents, Report Generation
& Managing phone calls.
• Manage executives complex and frequently changing travel arrangements and coordinate pre-planning of trips
• Ensure the smooth and adequate flow of information within the company to facilitate other
business operations.
• Preparing professional business presentation & MIS
• Format information for internal and external communication – memos, emails, presentations, reports
• Act as an office manager by keeping up with office supply inventory
• Act as the point of contact among executives, employees, clients and other external partners
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale. Organize and supervise other office activities (event planning)
• Anticipate the needs of others in order to ensure their seamless and positive experience.
October 2010 – July 2012
Executive Assistant to COO
South Asian Real Estate Group- Delhi
• Providing back end support to COO.
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Take minutes during meetings
• Scheduling and organizing skip level meetings/ one-to-one/ employee forums at agreed intervals
• Make travel and accommodation arrangements
• Manage all kinds of travel (foreign & domestic) Hotel accommodation, passport, visa, currency coordination.
• Serve as a primary point of contact and liaison between management, personal and vendors
• Prepare weekly, monthly or quarterly reports
• Screen and direct phone calls and distribute correspondence
• Information Management & Interdepartmental Coordination.
• Submit and reconcile expense reports
• Provide general support to visitors
• Organizing company events or conferences.
• Handling confidential Files, Corporate documents, Report Generation
& Managing phone calls.
• Manage executives complex and frequently changing travel arrangements and coordinate pre-planning of trips
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Preparing professional business presentation & MIS
• Format information for internal and external communication – memos, emails, presentations, reports
• Act as an office manager by keeping up with office supply inventory
• Act as the point of contact among executives, employees, clients and other external partners
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale. Organize and supervise other office activities (event planning)
• Anticipate the needs of others in order to ensure their seamless and positive experience.
October 2010 – July 2012
Executive Assistant to COO
South Asian Real Estate Group- Delhi
• Providing back end support to COO.
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Take minutes during meetings
• Scheduling and organizing skip level meetings/ one-to-one/ employee forums at agreed intervals
• Make travel and accommodation arrangements
• Manage all kinds of travel (foreign & domestic) Hotel accommodation, passport, visa, currency coordination.
• Serve as a primary point of contact and liaison between management, personal and vendors
• Prepare weekly, monthly or quarterly reports
• Screen and direct phone calls and distribute correspondence
• Information Management & Interdepartmental Coordination.
• Submit and reconcile expense reports
• Provide general support to visitors
• Organizing company events or conferences.
Accomplishments
• Dale Carneige Certification -
High Impact
Communication
• Spot Award by COO
• Attended EA
Transformation Webinar.
• Attended trainings on skill
and talent development
Interests
• Travelling – Great way to
unwind and destress
• Reading
• Music
Languages
Hindi & English
Feb 2009 – October 2010
Executive & Admin Assistant
Super Religare Laboratories Limited -Mumbai
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Screening phone calls and routing callers to the appropriate person
• Organising meetings and managing databases
• Booking transport and accommodation
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Information Flow & Interdepartmental Coordination.
• Organizing all employee meets/ releases important employee communications / Departmental Reviews / Business Reviews.
• Assisting with general administrative queries from Function.
• Arranging for Travel & maintaining leave tracker, travel records.
• Liaise with executive and seniors to handle requests and queries from senior managers
Feb 2007 – October 2009
Office & Sales & Marketing Coordinator
Dainik Bhaskar & First Medical Services - Kanpur
• Managing all the sales related activity of the company.
• Handling a high volume of customer enquiries whilst providing a high quality of service to each caller.
• Tracking sales orders to ensure that they are scheduled and sent out on time.
• Supporting the field sales team.
• Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents.
• Organizing sales promotional campaigns.
• Resolving any sales related issues with customers.
• Completing the administrative needs of the Sales Department.
• Responding to sales queries via phone, e-mail and in writing.
• Accurately analyzing and assessing statistical data.
• Preparing business presentations & MIS
• Site Cost Analysis
END
• agendas, information packets, and minutes of meeting.