Officer Office
Resume:
Kimberly S. Peterson
Raleigh, NC *****
Administrative Officer
Government Procurement / Contracting Officer
Highly-analytical and results-oriented professional with extensive experience managing compliant federal acquisition processes. In-depth knowledge of source methods and mechanisms, to include purchase and task orders, market requisitions, records of call, BPA calls, purchase cards (P-Cards), and professional services contracts. Demonstrated ability to maintain consistent adherence with federal and internal agency procurement requirements. Recognized as Subject Matter Expert regarding federal acquisition, travel requirements, and procurement methods. Collaborative communicator; able to analyze and translate complex procurement regulations for staff, peers, and senior leaders.
Federal Acquisition Regulation (FAR)
Procurement Methods/Mechanisms
Regulatory Documents & Reporting
Personnel Management
Budget & Finance Administration
Administrative Functions
Contract & SOW Development
Problem & Conflict Resolution
Professional Experience
National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park, NC
Administrative Officer – Office of Management (OM) Office of the Director (OD), 2006–Present
In consecutive roles, provide senior-level procurement services. Directly support Lead Administrative Officer to determine necessary goods and services for procurement and manage contract lifecycle. Leverage FAR and NIEHS procurement regulation expertise to navigate senior management and staff through complex situations. Select source method and leverage alternative methods to promote cost-efficiency. Oversee entirety of simplified micro purchases for OM; verify procurement supported by all required documents, approvals, and processed within time allotments. Confirm cardholder reconciliations are submitted in accordance with internal policies. Ensure all funds are committed and obligated prior to year-end close. Track OM and OD travel expenses against forecasted allocations to avoid deficit in travel budget. Liaise with OM Computer Support (CSP) to effectively resolve operational concerns. Maintain open lines of communication with internal business partners through monthly and/or quarterly meetings. Generate routine budget, contract, and compliance reports for internal distribution. Process personnel actions, modifications, access requests, and status changes.
Point of Contact for Branch Chiefs and staff on application and implications of the FAR, policies, and procedures on multimillion dollar contract modifications and advise on proper procurement methods to prevent unauthorized procurements.
Serve as Administrative Manager for Contracts and approving official for designated Program Area; hold approval authority over market requisitions (RQM), records of call (ROC), purchase orders, inter-agency agreements, task orders, R&D contracts, and professional service contracts (PSC).
Act as Card Approving Official (CAO) for three employees holding $3K single transaction purchasing limit and over government P-Card.
Uphold budget and financial accountability and proper monitoring through weekly meetings with OM staff regarding expenditures; offer guidance and support development of multimillion dollar budget for RMS, IR, and R&D programs.
Advise senior leadership on procurement policies and procedures, including FAR.
Hold approval authority over domestic, foreign, sponsored, and local travel authorizations and vouchers, actual expense allowances, applications for government passports and travel cards, and leave requests surrounding funded travel.
Alternative OM timekeeper during periods of Lead Administrative Officer absence, to maintain continuous service and operations.
Prepare SOWs and Sole Source justifications for OM required items.
Liaise between OM staff and Procurement office to resolve specification concerns and streamline creation of SOWs, market surveys, government cost estimates, and vendor qualifications, performance, and compliance with contractual terms and conditions.
Sought out by Director, Deputy OD Director, Associate Director for Management, and Senior OM Leaders to develop comprehensive and compliant formal contracts.
Developed multiple inter and intra-agency agreements totaling multiple millions in annual contracts with the National Science foundation, National Academy of Sciences, EPA, CDC, DOE, and Library of Congress.
Spearheaded transition management and integration efforts following implementation of GovTrip; assisted personnel in changing profiles, created authorizations and vouchers, and provided overview of key system functionalities.
Project Officer for NIH Conference Administrative & Travel Services (CATS) contract and task order.
Administrative Specialist – Laboratory of Signal Transduction (LST), 2003-2006
Served in multifaceted role; navigated all facets of purchasing, contracting, budgeting, personnel, travel, and administrative needs for LST in accordance internal policies and regulatory requirements. Reviewed procurement requests for clarity, adequacy of descriptions, and attainment of required approvals; partnered with customers to resolve insufficient or unclear descriptions. Determined compliant sourcing methods. Collaborated amongst NIH Accounts Payable, Division of Financial Management, NIH P-Card Administrators, and external vendors to resolve procurement-related concerns timely. Tracked status of orders from receipt to delivery. Prepared personnel actions and monitored progression to achieve suspense dates and timely employee payment. Compiled routine and ad hoc budget reports. Extrapolated and analyzed cost data to drive development of annual budget estimates.
Held significant purchasing approval authority; approving official for all orders using RQM (ADB) system and monthly reconciliations of government-issued IMPAC card.
Approved for $2.5K micro-limit per single transaction via Visa P-Card.
P-Card limited increased by 78% ($90K to $160K) due to efficiency and thoroughness in completing high volume of purchase orders.
Trained new hires on branch policies and procedures, and ensured registration with Information Management Systems, NBS Travel System, Professional Services Contracts, DLEPRO System, and ITAS.
Partnered with Managers throughout recruitment process; reviewed referred candidates, notified Managers of new candidates, and provided key insight regarding job descriptions and required Knowledge, Skills, and Abilities (KSAs).
Escalated situations to Administrative Officer when additional funds were required for domestic and foreign travel expenditures.
Drafted travel authorizations and arranged all logistics for leadership and staff; monitored weekly LST travel ceiling and maintained quarterly dialogue with principal investigator.
Early Professional Experience
Administrative Technician – Laboratory of Molecular Genetics (LMG), NIEHS
Office Automation Assistant – Laboratory of Pulmonary Pathobiology (LPP), NIEHS
Clerk, SIS – LPP, NIEHS
Biological Science Aid, SIS – LLP, NIEHS
Education and Credentials
Bachelor of Science in Business Administration
North Carolina Central University – Durham, NC
Professional Qualifications
SAC A (Level 1) Warrant within Office of Management (OM)
Contracting Officer with Delegated Authority – NIEHS, OM
Professional Development
COR Refresher Training (2014) IDIQ Training Course (2014) Mission Support Planning Training Course (2014) NIH Domestic Travel Policy Class (2014) Account Center Training for HHS Travel Card Webinar (2014) AOPC Travel Card Training Introducing Intellilink (2014) Reimbursable Agreements (2013) FAC-COR Certification/Recertification for Level II – Federal Acquisition Institute (2013) NIH Purchase Card Supplement 6.0 Training (2013) Task & Delivery Order Contracting (2012) Federal Appropriations Law (2012, 2009) Administrative Officers Training (2012) Purchasing Online Tracking System (POTS) Training – NIH (2012) P-Card Refresher Training (2014, 2012, 2010, 2008) NIH BPA Process Training Course (2012) Writing Statements of Work Training (2012) Introduction to Basic Project Officer/COTR Training (2011) Appropriations Law Training (2014, 2011) Basic Simplified Acquisitions (40-hour program) (2011) COTR Refresher Training (2010) Green Procurement Training – DAU University (2010) Buying from Business on the Open Market (2010) Price Reasonableness in Simplified Acquisitions (2010) Consolidated Purchasing Through Contracts (2010) NIH Federal Supply Schedules (2010) Negotiations Techniques for Simplified Acquisitions (2010) Appropriations Laws for Simplified Acquisition (2010)
Technical proficiencies
GovTrip, Intellilink, DELPRO System, ITAS, PRISM, NBS, Oracle, Sofie Budget Database
Methods of Procurements
NIH Stores, GSA, Federal Supply Schedules, Open Market, purchase order, delivery order, ROC, P-Card, SF-44, government IMPAC
Professional Associations
Travel Users Group Committee – NIEHS, Member, 2012 - 2018
Risk Management Subcommittee – Office of Management, Member, 2014 - 2017
IC Travel Card Coordinator – NIEHS, 2012 - 2018
Card Approving Official (Delegated Community) – OM, 2009 - 2018
NBS Help Point of Contact – NIEHS, 2012 - 2018
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