Document Control Project
Resume:
Document Controller experienced in sorting, managing, and maintaining
company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize document from conception to distribution and filing, and create systems to be used to train staff on document control process. Growth mind-set and willing to help team move business forward with any task.
WORK HISTORY
April - 2019 Final Documentation Lead
April - 2020 CTCI Engineering & Construction SDN. BHD., Johor Bahru, Malaysia
Ensure Document Management consistency across all Projects, maintaining control and traceability of the documentation from Project initiation throughout completion, and to support the P28B Turnover Commissioning Manager and manage project planning & control activities for the P28B EURO 5 MOGAS CHNT2, ISOM, TAME & TANKAGE at Pengerang, Johor (Rapid Project) in accordance with the contract and time schedule as per PETRONAS requirements.
Responsibilities:
• Responsible to manage the Document Control group, and ensure that all members of the group are following the Company and Project Procedures.
• Ensured compliance with safety regulations as outlined in organizational procedures.
• Responsible for handling of all documentation according to Company's and the Project's procedures.
• Quality check all incoming/outgoing documentation according to the project quality checklist, compare incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
• Ensure control and coordination of projects documentation and data.
• Provide necessary procedure and database management training to the project document control staff.
• Establish platform for exchanging of data between client, vendors and subcontractors.
• Ensure access and guidance to all project personnel on project network and location of various important procedures and standards.
• Interpret project document control requirements and ensure compliance of Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Implement Lessons learned system.
• Manage project document control personnel staffing.
• Provide necessary reports to the Project Management Team.
• Co-ordinate with other design office and Site Office for project data management system.
• Interact with the client under the guidance of the project management and provide necessary reports.
• Familiarize with the project/client requirement on project close out, data retention and archival and also on As-built, Vendor Manufacturing Record Book and develop necessary work process.
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close- out of Project activity to ensure consistency in document control as required.
• Implementation project records retention and archival and map project close out activities, Tracking for As-Built and progress data.
• Transmitted documents, organized revisions and tracked changes. Muhammad Hairie
Bin Abdullah
Final Documentation Lead
Contact
Address
No 11 Jalan Eko Tropika 1/8
Taman Kota Masai, 81700 Pasir Gudang,
Johor, Malaysia
Phone
**********.***@*****.***
Skills
Leadership Communications
Excellent
Verifying Documentation
Excellent
Documentation Understanding
Excellent
Maintaining Documentation
Excellent
Quality Improvement Leadership
Excellent
Defect Documentation
Excellent
Problem Resolution
Excellent
Software
Petronas P-EDMS
Very Good
Petronas EPECM
Very Good
Adobe Acrobat Pro
Very Good
Adobe Illustrator
Very Good
EDMS Livelink
Very Good
WinPCS
Very Good
Microsoft Office
Very Good
Languages
English
Superior
Feb – 2018 Turnover Coordinator
Mac - 2019 TechnipFMC (TP Geoproduction (M) SDN. BHD., Johor Bahru, Malaysia
To support the IU&I Turnover Commissioning Manager and manage Project Planning & Control activities for the Package 14 Utilities & Interconnecting at Pengerang, Johor (Rapid Project) in accordance with the contract and time schedule as per PETRONAS requirements.
Responsibilities:
• Integration with IU&I Turnover Team to manage and expedite the Mechanical Completion of priority Sub-Systems.
• Ensure the Project Turnover Execution Plan is implemented by all contractors and the work flow is aligned with the procedures.
• To check readiness of construction and pre-commissioning activities prior to inviting all related parties for the Final Mechanical Completion Walk- down.
• To organize and lead Final Mechanical Completion Walk-down to follow as per Turnover Execution Plan Procedures.
• Leading a Punch list Tem to facilitate the Final Mechanical Completion Walk-down with Client and ensure all components in the Sub-System are inspected completely.
• Leading a Task Force Team for Punch killing, Flange Management & Safety Valve Calibration for critical commodities such as: HP/MP Steam, Instrument Air, Demin Water, Boiler Feed Water, Cooling Water, Natural Gas, Fuel Gas & etc.
• Monitor and expedite the closure of QCFs (ITR A/B/C) and Punch Lists to at least achieving minimum criteria for issuance of Sub-Systems Mechanical Completion Certificates to Contractors.
• Ensure and review all section in Final Documentation Turnover Dossier prior to signing the Sub-system Mechanical Completion Certificates.
• Ensure the Mechanical Completion Database is updated and provide the accurate reports to managements.
• To support the Operation Teams and meeting the commodities requirements of both Petrochemical and Refinery Complex. Md Shah B. Mahmood
Project Execution Director
RGT-2 Terminal Project
Mobile: +601*-*******
Office: +607-***-****
Roslan Abdul Ghani
Project Control Manager
RGT-2 Project Cost Control
Mobile: +601*-***-****
Office: +607-***-****
Steven Ari Agustino
Snr. Scheduler
RGT-2 Project Cost Control
Mobile: +601*-***-****
Office: +607-***-****
Aizat Mudzafar
Turnover Manager
P28B Euro 5 Mogas
Mobile: +601*-***-****
References
Availability: immediately
Willing to travel: Yes
Willing to be re-located: Yes
Own Transportation: Yes
Oct - 2015 Document Controller (Seconded to Petronas Gas Berhad) Jan - 2018 Samsung C&T Corporation, Johor Bahru, Malaysia To support the Petronas Project Control Manager and manage project planning & control activities for the LNG Regasification Facilities at Pengerang, Johor (RGT-2 Terminal) Project in accordance with the contract and time schedule as per PETRONAS requirements.
Responsibilities:
• Provide document control and management in accordance to the Project Document & Data Management Plan, Project Filling and Control of Records Procedures.
• Plan, direct coordinate and be the focal point for all document management activities.
• Record maintain list of control copy document and original documents are securely retained that copies maybe borrowed.
• Implementation of procedures to ensure that document is allocated unique numbers, approved by qualified personnel, marked with their approval status and distributed to appropriate staff, registered in a central register available to all potential users which allows the current status to be checked and distributed according to an agreed distribution matrix and the transmittal receipt key documents is acknowledged.
• Update on PEDMS & EPECM to make available latest version of control document, maintain and ensure obsolete copies are removed from point of use.
• Record maintain a document tracking system for all project documents either through hard copies of electronic files and every document is allocated to custodian who has ownership of document and responsibility of providing and concession from its requirements.
• Ensuring providing document management experience, and training where required to the Project Team members must be well converse in using P-EDMS & EPECM and will provide trouble shooting also resolve any issues in regards to the P-EDMS & EPECM.
• Actively engage within the organization on a day to day basis to promote and progress best practice in document management. Sep – 2013 Commissioning Document Controller
Aug – 2015 Shapadu Energy & Engineering SDN. BHD., Kuala Lumpur, Malaysia
Manage and oversee documents for a project or an entire organization. Ensure the proper documentation are created, signed, all data is accurate, stored, backed-up and any retention policies are followed. Responsibilities:
• Managing System Completion project data on Mechanical Completion Package (MCP) / Turnover Completion Package (TCP) and Final Documentations (FD)
• Coordinating with System Completion engineers on engineering issues such as document management activities, Technical Queries and Redline Mark-up Drawings.
• Assemble and control Mechanical Completion & Turnover Completion Package Handover Dossiers and preparing Project close-out documentations.
• Monitor for readiness and prioritize system commissioning activities and review each MCP & TCP document for conformity and accuracy.
• Assist in establishing on conforming dossier completion acceptance to ensure successful execution of the commissioning activities and handover documentation for start-up readiness.
• Monitor and ensure disciplines Punch list are categorization is correct, closed to a satisfactorily level before handover of systems to Pre- commissioning / Commissioning and Operation Teams.
• Facilitated resolution of Document for Operation (DFO) queries and deviations.
• Monitor & tracking the Project Team review of DFO deliverables, Turnover from the contractor to the Project Team, and handover to Operations.
• Transmit early deliverable/final deliverables information packages to Operation Teams.
• Bring to attention of the Project information management lead on any issues that could potentially impact to final documentation such as quality, cost or schedules.
• Ensure all final DFO drawings, documents and their associated attributes are loaded into its data centre.
• Assist review of Database EMPEGASUS Completion, Pre-Commissioning Check Sheets and Commissioning Procedures are accuracy.
• Monitor EMPEGASUS to ensure the correct preservation is being implemented and recorded during all phase of storage and installations.
• Monitor Mechanical Completion (MCC Check sheets A) and System Static Commissioning (SCC Check Sheet B) check records including associated systems to ensure compliance with commissioning schedule and priority.
• Ensure the system completion lead & engineers is kept informed of the progress and issues throughout all completions phase. Jan - 2012 HUC System Completion Document Engineer Jun - 2013 Daewoo International Corporation (Myanmar E&P), Dong-Gu Ulsan, South Korea.
To support the System Completion Superintendent for technical direction, assurance of the documentation issuance, final acceptance for all Commissioning Completion Dossier drawings and documentation. Providing guidance to Contractor commissioning team, Operations Teams and Maintenance Lead technicians throughout the commissioning phase to handover to Operation & Maintenance Teams. Close liaison with the HUC discipline Superintendent’s, Operation & Maintenance, Construction Teams on the project and assisting PCS Coordinator on monitoring Hyundai Heavy Industries (HHI) Project Completion System progress by disciplines, System, Sub-systems, equipment’s & by Tag numbers.
Responsibilities:
• Part of a multi-disciplined, integrated commissioning team to safely & effectively execute commissioning of the SHWE Topside, Onshore Gas Terminal, Subsea Living Quarters instrumented and integrated control systems.
• Monitor and ensure that system isolations are correctly recorded on Work Pack documentation during the commissioning activities e.g. Lock Out & Tag Out (LOTO) and Energization for repair, maintenance or re- instatement.
• To oversee and advice Contractor where applicable in assuring Mechanical Completion, Pre-commissioning, Commissioning Start-up documentation are prepared for commissioning engineers and technicians in line with the project schedule and priorities.
• Liaise with contractor construction, commissioning discipline superintendents and engineering personnel to ensure effective system commissioning documentation is completed and ready for use also accurately recorded on completion of commissioning activities.
• Take a lead on all commissioning system dossiers documentation preparation and acceptance related activities.
• To become back-up focal point for monitoring the HHI Punch List database and manipulate the database for reporting purposes for all company personnel.
• To produce weekly reports, system completion status progress and to identify problem areas in the commissioning completion as required for management.
• To identify and liaise with company discipline superintendents, construction and engineering personnel to ensure effective system commissioning is completed across required interfaces.
• Support the Certification Team in implementing the commissioning certification and handover process.
• Ensure the System Completion HUC Superintendent & Commissioning Manager is kept informed of the progress and issues throughout all completions phase.
ii. Roles & Responsibilities:
Organization /Leadership:
• Hands on role providing direction/assistance to all SHWE Topside, Onshore Gas Terminal, Subsea and Living Quarters, Commissioning contract support personnel is ensured a high level of focus is maintained on health, safety and the environments.
• Provision of commissioning support of the project as required
• Where appropriate accept delegation as the System Completion HUC Superintendent during the commissioning phase.
Business/Operational:
• Contribute to the development of internal project team relationships and good working relations with contractor, field service representatives and other contract personnel.
• Coordinate closely with discipline superintendents to ensure completion certification supporting the technical integrity requirements of the project is completed and managed in timely manner.
• Provide technical assurance that construction activities are performed and completed to the required project standards in compliance with the project completions specification and recorded in the contractor project completion system database.
• Monitor discipline Punch List and ensure categorization is correct, ensure items are closed out to a satisfactorily level before handover of systems to Pre-commissioning /Commissioning and to Operation Teams.
• Develop the handover process from commissioning to operations and assuring safety and integrity of the equipment’s being brought into Operation.
HSE:
• Ensure health, safety and environment policies of both contractor and company are fully enforced and commissioning activities are carried out in accordance with project policies.
Jan – 2007 Commissioning Document Controller
Dec - 2011 Sime Darby Engineering Sdn. Bhd., Johor Bahru, Malaysia Responsibilities:
• Perform duties as a Document Controller for SDE Commissioning on ONGC India 5 WHP (Platform B178-A, B179-A, B172-A, B23A-A & B28A-A), PROCESS (AP & AQ Platform), Kebabangan (KPOC) Project, Maersk Oil Qatar (MOQ-16) BE Process & BG Utility Platform and Bridges Projects and Qatar Petroleum Project on 3 new Platform, BH-Field (14 modules) &MM- Field (15 modules).
• To be responsible for the Commissioning Department on all final documentation preparation and compilation and be responsible for key- in/filing/re-write the entire test result, reports and any write-up which have been produced by Commissioning Personnel.
• To be responsible for the department on inventory and storage of all related project documentations.
• To coordinate with all Testing & Commissioning Coordinators, Engineers and Supervisors and/or as instructed related to final documentation.
• To coordinate with other department’s i.e. PMT, QA/HSE, Engineering, Client (MOQ-RNZ). Related to project final documentation and making appropriate database/log entries for tracking purposes.
• Accurately and constantly maintaining the metadata of project drawing / documents, such as number, title, revision, status, etc.
• To discuss and coordinate with Client related to final documentation, if required.
• Maintain all Pre-commissioning & Commissioning System Dossier up to date until final documentation.
• Assist Database Admin to Collect and Upload Data for each discipline into Database as per advised by Engineer.
• Assist Database Admin Produce, enter and Update ITR/Punch list to the PCSOne System
• Assist Database Admin Add/Delete record according as per advised by Project Team
• Assist Database Admin Design and Produce ITR template for the Project Team (Const. and Comm.)
• Assist Database Admin Manage and Compile Accepted ITR/Punch list into Dossiers
• Assist Database Admin Produce Completion Certificate (Discipline Acceptance Certificate, Mechanical Completion Certificate and System Handover Certificate).
• Assist Database Admin Produce details and Summary Reports to Project Team and Clients.
• To perform any official works as requested by Commissioning Manager. Aug - 2006 Site Document Controller
Jan - 2007 Heaven Automation Sdn. Bhd., Johor Bahru, Malaysia Responsibilities:
• Performed duties as a Site Document Controller.
• Preparation of Material Status Reports and do documentation.
• Preparation of Progress Claim Report based on by Module 09, 11, 12 & 13
• Responsible for compiling, arrangement, documenting, prepared, summaries, listing, updates and safekeeping of all QA/QC Documents, Procedures, Reports, and Project Drawings based on discipline such as Electrical & Instrument.
• Preparation of cable Core Marker for Termination.
• Preparation of ITR (inspection Test Report) & assist QA/QC on inspection E&I installation to clear ITR.
• Performed other duties and other ad-hoc projects delegated from time to time.
Jan – 2006 Site Document Controller
Aug - 2006 Amerstrand Engineering Sdn. Bhd., Johor Bahru, Malaysia Responsibilities:
• Responsible for compiling, arrangement, documenting, prepared, summaries, listing, updates and safekeeping of all QA/QC Documents, Procedures, Reports, ITP, PEP, Transmittal, and Project Drawings based on by disciplines.
• Liaised with client’s (MDFT) and PMT Engineering (MMHE) on received & sending Drawings / Transmittal / Documents for issued for construction
,approval & approved on Kikeh Topsides Project.
• Preparation and arrangement of copies drawings & transmittal for each sub-con related to the TOPSIDES KIKEH FPSO construction based on by module (Mod. 9, 11, 12 &13).
• Performed other duties and other ad-hoc projects delegated from time to time.
Sep - 2002 Document Controller cum Material Controller Dec - 2005 Malaysia Marine & Heavy Engineering (MMHE), Johor Bahru, Malaysia
Responsibilities:
• Responsible for compiling, arrangement, documenting, prepared, summaries, listing, updates and safekeeping of all documents, Procedures, Reports, Transmittal, and Project Drawings based on by disciplines.
• To liaise with Head, Material Control or Project Warehouse for all administration work such as daily attendance report, overtime sheets and other documents that related to the department.
• Liaise with Head, Material Control or Project Warehouse in preparing Manpower status as and when required for projects.
• To liaise with Head, Material Coordinator in preparing reports, Master Ship-loose List, Packing List for all project, prepare material status reports based on various projects and prepare Stock Movements report based on related materials.
• To print and Update Stock Availability prior to purchase for various project, prepare GRIN/MAC Owner/Client Supply and Subcontractor Supply item and Ex-Stock, prepare GRN for Overhead (O/H) and Fixed Asset (F/A) for various Dept./Projects
• Responsible for compiling and safekeeping of all Quality Documents for Material Control or Project Warehouse Department, Purchase Request, Purchase Order and other reports.
• To request & controlling stationeries for Material Control or Project Warehouse Dept.
• Data capturing, print out of Material Status Report and other documents include distribution, required by PMT/Client’s/Inspectors & Supervisor.
• To assist Material Control inspection team to key-in into terminal As400 system the stock availability prior to purchase.
• To assist Storekeeper and Surplus Inventory Coordinator in Surplus material arrangement, updating & listing of Surplus Materials.
• To take photos at site area, inside and outside Warehouse based on various materials or other related pictures needed by Client’s
/Inspectors/PMT and Supervisor.
• To performed other duties as a Material Controller.
• Assist piping discipline in the inspection of project piping materials.
• Assist and control in the issuance of delivered piping material to contractors.
• Monitor movements of piping materials for fabrication and highlight any shortfalls to piping discipline in-charge.
• Preparing Material Status Reports and do documentation.
• Responsible to layout of material pure to writer and compile documentation required, Apply identification and colour coding system, assist material inspector on material inspection.
• Preparing certificates for material acceptance, deficiency and others for all related jobs.
• Identified material dimension, grade, Heat Number and specification.
• Familiar with many types of Piping Materials & Structural.
• Experience in supervising & inspection live plant maintenance work.
• To perform other duties delegated from time to time.
Contact this candidate