Manager Administrative Assistant

JENNIFER COGLIANO, SHRM-CP

845-***-**** www.jencogliano.com ***********@*****.***

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SENIOR HUMAN RESOURCES PROFESSIONAL.

* ***** ** ** ********** 16 Years Handling HR Functions Degree in Labor & Employment Relations Skilled HR business partner and strategist with a strong grasp of employment laws, compliance, and benefit plans. Adept at facilitating HR initiatives across multiple states and ensuring clear communications with all stakeholders. Extensive benefits administration, payroll, and HRIS experience, including implementation and training in those systems. A change agent who continually strives to improve processes/procedures to better streamline operations, maximize efficiency and reduce costs. Establish and maintain a professional rapport and open communication philosophy with employees at all levels.

Technology Skills: Bamboo, Navigator, Timberline, ViewPoint, pVault, MS Word, Excel, PowerPoint and Outlook. EXPERIENCE

HOLT CONSTRUCTION Pearl River, NY 2002 to 3/2020 HR Generalist & Office Manager

Commercial construction company operating via 9 offices in 5 states with 300+ union and non-union employees. HR Generalist (2014-2020)

Partnered with HR Director as the de facto HR Manager/Senior HR Generalist on initiatives to create, implement and manage HR programs, policies and procedures to support a diverse workforce. Governed benefits administration, on-boarding and off-boarding processes as company grew from 200+ to 300+ employees. Benefits & HRIS

Managed HRIS (Bamboo) and benefits vendor (PBS); generated reports via HRIS or Excel for HR Director.

Worked with Bamboo and PBS to troubleshoot, maintain, and update the HRIS/benefit systems.

Managed open enrollment for 401K, health insurance, FSA/DCA, disability, basic, long-term, and supplemental life, dental, vision, AFLAC, commuter transit/parking, and discretionary year-end medical reimbursements.

Communicated with insurance broker and benefits vendors; reconciled and approved benefit invoices.

Prepared and submitted annual ACA and EEO-1 filings (reports 1 and 2).

Developed formulas in Excel and created check lists to provide quick benefits updates for employees. Onboarding & Off-boarding

Improved onboarding process by implementing a virtual PowerPoint presentation which reduced onboarding time 80%, taking it from a 1 week to 1 day process.

Ensured all new hire data was entered into HRIS/Navigator and provided to appropriate government agencies.

Provided employee exit packages, performed exit interviews and updated employee database.

Communicated with HR Director and IT about procuring new hire assets (credit cards, vehicles, etc.).

Created check lists for onboarding and off-boarding to ensure no steps were missed in the process. General HR

Ensured compliance with federal, state, and local employment laws in 5 states.

Worked closely with payroll manager to ensure state mandates and deductions/garnishments were implemented appropriately.

Suggested and implemented processes to improve HR, payroll and benefits administration workflow.

Recommended use of a new HR module to streamline/consolidate HR and payroll processes into a single system to reduce overhead and increase efficacy (not implemented due to RIF). Continued Next Page…

JENNIFER COGLIANO, SHRM-CP PAGE 2

(Holt Construction Continued)

Routinely travelled to 3 other office locations and communicated regularly with employees regarding benefits or other HR-related queries.

Worked with Safety Director and V.P. to ensure that all safety policies and procedures were implemented.

Coordinated 2 company events annually.

HR Representative & Office Manager (2004-2018)

Handled a wide range of HR and accounting functions as a member of a small team with the Controller, CFO, and Managing Director. Managed payroll and benefits for 200+ employees and contract administration for 300+ subcontractors across 8 offices in 5 states. Took on additional HR responsibilities as business began to expand in 2015. Managed and trained 2 direct reports, a secretary and a receptionist. Human Resources

Managed in-house weekly payroll for 200+ union and non-union employees, including distribution of weekly and monthly union remittances.

Suggested utilization of an HRIS system, and led company-wide implementation of Bamboo in 2016.

Communicated with subcontractors and project managers regarding the status of contracts and insurance; handled sub-contractor documentation.

Managed vendor accounts pertaining to employee benefits and insurance on company property.

Ordered all assets (credit cards, EZ Pass, vehicles, etc.) for new hires.

Served as a liaison with internal and external legal counsel on various issues.

Worked with the Safety Director and VP to ensure employee compliance with OSHA safety regulations. Accounting / Office Management

Managed annual budgets for 8 offices for items such as: office equipment and supplies; equipment leases; building leases; and more.

Managed a company fleet of 30 vehicles.

Reconciled benefit accounts prior to processing them in the AP module.

Handled electronic banking for: weekly and quarterly payroll taxes, direct deposits, wire transfers, check deposits, and vendor payments.

Handled all IT functions: ordered equipment, implemented VOIP phone system, and initiated a firm- wide S.O.S. text messaging system, and implemented training on multiple software systems firm-wide.

Maintained purchase order, tax exempt, and capital improvement logs in Excel. Administrative Assistant (2002-2004)

EDUCATION

Pursuing Master of Human Resources Penn State University Philadelphia, PA Anticipated 2021 Bachelor of Art, Labor & Employment Relations GPA: 3.81 Penn State University Philadelphia, PA 12/2019 Associate of Science, Business Accounting Rockland Community College Suffern, NY 2004 CERTIFICATION & AFFILIATION

Pursuing SHRM-SCP (Society of Human Resources Management Senior Certified Professional) Expect 6/2020 Pursuing SHRM-California Law HR Specialty Certification Expect 12/2020 SHRM-CP (Society of Human Resources Management Certified Professional) 2017 Notary, State of New York

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