Executive Assistant
Resume:
Yvette Green
Calgary AB
adfw3s@r.postjobfree.com
RE: Executive Assistant/Office Coordinator Opportunity Yvette Green
adfw3s@r.postjobfree.com
SKILLS, EXPERIENCE, AND STRENGTHS
● Manage and coordinate Executive calendars/schedules
● Manage and run Executive Lead meetings
● Organize and arrange travel plans (complete agenda) for Executive team
● Coordinate office, office functions, develop and implement general office procedures, coordinate and implement office relocation plans and procedures
● Proficient in MS Word, MS PowerPoint, MS Excel, MS PDF, MS Outlook, Electric Mail, etc. MS Outlook monitoring and management, Quick Books implementation, ACT! Maintenance, Office 365 maintenance.
● Honest Strong Work Ethics, Flexible, Determined, Empathetic JOB HISTORY
ROBERT HALF INTERNATIONAL CONSULTING FIRM - PLACEMENT CONTRACT WITH EFW RADIOLOGY – EXECUTIVE ASSISTANT TO THE MANAGING PARTNER – July 1 2020 – September 4, 2020 - (Temporary Assingment)
Summary
Provide critical support to the Managing Partner including schedule meetings, mand organize daily calendar.
Detail
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, internal meetings, create agendas for internal meetings, take meeting minutes and distribute where required
● Liaising with Associates internally and externally at a high-level on behalf of the Managing Partner
● Set up Management Commitiee an Partnership meetings and coordinating all;
● Supporting the Managing Partner to prepare information for presentations.
● Coordinating submission of expense claims
● Uploading various documents into internal record keeping programs Additional Skills
Meeting scheduling, Internal liaison, Meeting Management, Written Communication, Promoting Process Improvement, Administrative Writing Skills. CARBON CREDIT SOLUTIONS– EXECUTIVE ASSISTANT TO THE CEO/OFFICE SERVICES COORDINATOR - October 2019 – March 2020 ( Laid off due to Covid) Summary
Provide critical support to the Chief Executive Officer (CEO including schedule meetings, make travel arrangements and organize daily calendar. Promote the corporate image by representing the president internally and externally; providing liaison between the president, key executives, and employees. Provide Office operation direction Executive Assistant duty details Detail
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, create agendas for internal meetings and client meetings, take meeting minutes and distribute where required
● Liaising with Associates internally and externally at a high-level on behalf of the CEO
● Set up Business Planning meetings and coordinating all meetings in support of ELT efficiency;
● Providing direct support for the ELT as required.
● Supporting the CEO to prepare information for presentations.
● Updating the CEO on key organizational issues when he is out of the office Office Services Coordinator duty details
● Coordinating overview of office systems to ensure their effective running and development, e.g. Teams.
● Coordinate the filing and update of business documentation held in hardcopy and electronically
(company ‘Hub’))
● Coordinating submission of expense claims
● Upload various documents into internal record keeping programs
● Assist with various projects with various Carbon Credit Solution teams and team members
● Coordinate and organize all internal and external office related services and procedures including coordinate and implement office relocation plans and procedures Additional Skills
Travel Logistics and itinerary coordination, meeting scheduling, Internal liaison, Presentation Skills, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Administrative Writing Skills.
ROBERT HALF INTERNATIONAL CONSULTING FIRM - PLACEMENT CONTRACT WITH ALBERTA PUBLIC LABORATORIES - EXECUTIVE ASSISTANT TO THE PRESIDENT AND CEO - March 2019 – September 2019 – (Temporary Assignment) Summary
Provide critical support to the Executive Leadership team (ELT) and Chief Executive Officer (CEO) including schedule meetings, make travel arrangements and organize daily calendar. Promote the corporate image byrepresenting the president internally and externally; providing liaison between the president, key executives, and employees.
Detail
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, create agendas for internal meetings and client meetings, take meeting minutes and distribute where required
● Liaising with Associates internally and externally at a high-level on behalf of the CEO
● Set up Business Planning meetings and coordinating all meetings in support of ELT efficiency;
● Providing direct support for the ELT as required.
● Supporting the CEO to prepare information for presentations.
● Updating the CEO on key organizational issues when he is out of the office
● Coordinating overview of office systems to ensure their effective running and development, e.g. Skype.
● Coordinate the filing and update of business documentation held in hardcopy and electronically
(on ‘the cloud’)
● Coordinating submission of expense claims
● Uploading various documents into internal record keeping programs Additional Skills
Travel Logistics and itinerary coordination, meeting scheduling, Internal liaison, Presentation Skills, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Administrative Writing Skills. TERRA LIFE SCIENCES (PHARMACEUTICAL CANNABIS) & ADVANCED ORTHOMOLECULAR RESEARCH (NATURAL SUPPLEMENT PRODUCER) Calgary - EXECUTIVE ASSISTANT TO THE OFFICE OF THE PRESIDENT - December 2016 – February 2019
Summary
Conserves President's time and promotes the corporate image by representing the president internally and externally; providing liaison between the president, key executives, and employees; publishing the corporate newsletter. Extension of position at Advanced Orthomolecular Research. Detail
● Complete projects and special assignments by establishing objectives; determine priorities; manage time; gain cooperation of others; monitor progress; problem-solving; make adjustments to plans including coordinate and implement office relocation plans and procedures
● Update job knowledge by participating in educational opportunities; review professional publications; maintain personal networks; participate in professional organizations
● Improve quality results by studying, evaluating, and re-designing processes; implement changes
● Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; explore opportunities to add value to job accomplishments
● Prepare meeting agenda, edit meeting minutes; design graphic presentation; produce and distributing
● Help key executives make consistent decisions by advising them of historical precedents; serve as liaison between them and the president
● Represent the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answer questions and meeting requests directed to the president
● Arrange corporate travel and meetings, develop itineraries and agendas; book other transportation; arrange lodging and meeting accommodations
Additional Skills
Travel Logistics, Scheduling, Internal liaison, Presentation Skills, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Decision Making, Administrative Writing Skills, Coordinate office functions. Additional Experience :
DME Marketing (Premium Fixture Solutions), Calgary - Office Administrator/Sale Support and Inside sales September 2010 - June 2016
AM/PM SERVICE (POINT OF SALE INDUSTRY), Calgary - MARKETING ASSISTANT / SENIOR ADMINISTRATOR/ SALES SUPPORT AND INSIDE SALES - April 2005 - May 2010 THE IMAGING SYSTEMS GROUP, Calgary - MARKETING
ASSISTANT/ADMINISTRATION/DATA ENTRY/SALES SUPPORT AND INSIDE SALES - September 2001
- April 2005
References Available on request
Contact this candidate