VIJAY ANAND

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APERCU

A result oriented professional with experience in finance and accounting operations

Deft in accounting activities with hands on experience in ERP packages such as SAP, Tally, Quick books

Expertise in Microsoft Office applications such as Word, Excel, Outlook, MS access and Power point.

Proficient in recommending procedures with proven ability to achieve financial discipline & enhance the overall efficiency of the organisation.

Handled key profiles in Financial Accounting, Financial Reporting, Cash forecasting, Treasury, banking and Budgeting Functions

Possesses excellent relationship management skills with abilities in liaising with statutory bodies & financial institutions for ensuring statutory compliances & smooth business operations.

SCHOLASTICS

2002 B.Com from Calicut University.

2003 One-Year Computer Diploma Course from Aptech, Trichur.

2005 MBA (Finance) from Annamalai University

SOFT SKILLS:Well versed with MS office tools, SAP, Tally, Quick books and Internet Applications.

PROFESSIONAL EXPERIENCE

Since Sept 2019 until June 2020 worked with Fourmen Trading Private Limited as Senior Executive Finance at Cochin, India

Since Aug 2015 – July 2019 worked with Mercy Corps India as Finance Officer at Cochin, India

Jan 2013- July 2015 worked with ACS India Pvt LTD (A Xerox group company) as Accountant.

Jan 2012 – Sept 2012 worked in Nigeria for Netcom Africa LTD as Senior Accounts officer.

Jan 2009 – Nov 2011 worked with Shell India Markets Pvt ltd Chennai (Subsidiary of Royal Dutch Shell Petroleum) as Senior Analyst –Finance operations

Aug 2007 – Dec 2008 with Global E-Business operations Pvt. Ltd, Chennai as Financial Assistant.

Sep 2005 – Jul 2007 with Genpact Limited, Hyderabad as Process Associate.

Professional Experience:

AT Fourmens Trading:

Day to Day Accounting, Supplier and contractor payments, Fund Management, Banking, Inventory audit, GST Taxation and Management reporting.

Involved in:

oDay to day book keeping and maintenance of cash, Bank and asset registers.

oHandling Accounts payable, Accounts receivable, GL reconciliation, month close and reporting.

oVerifying and ensuringthe appropriate accoutning of Voucher entries related to expenses and receipts .

oRoutine inventory verification to ensure accuracy of stock registers

oReporting with Management on matters of compliance, stock, and budget management.

oPrepare financial reports based on field expenditures and allowable indirect cost rates.

oMonitor Daily cash flow and allocation of funds for routine payemnts and exceptional purchases.

oPrepare Budget versus Actual Reports for the management and Complex Board review and for purpose of informed management decision making;

oManaging Monthly bookh close, while complying with local legal requirements associated with this process.

oEnsure all balance sheet accounts are reconciled and all supporting schedules received and ensure appropriate deductions are made in accordance with the payments to concerned payments.

oCalculating and Processing Payroll payments.

oCalculating and filing GST Returns

oReconciling 2A report and follow-up with vendors for filing the sales owing to the organisation.

oAnalysing monthly Sales and Purchases and identifying and reporting of the top product lines contributing to the overall revenue.

oAnalysing the product movements identifying and tracking the products with low margins and provide necessary recommendations to sales and procurement team on improving product margins.

o Preparing reports on the dead stocks and low perfomring product line for Management review.

oPreparing and processing Staff Payroll.

oEngagement with Auditors on staturary filings and annual filing of financial statements.

AT Mercy Corps India

Handle Day to Day Accounting, Cash handling, Bank Transactions, Month close, Budgeting, Payroll & Balance sheet reconciliation

Involved in:

oVerifying and accounting all Voucher entries related to expenses and Donor receipts into the system.

oReporting with donors and internal stakeholders on matters of compliance, reporting, and budget management.

oPrepare donor financial reports based on field expenditures and allowable indirect cost rates.

oIn coordination with country offices, monitor spending to ensure timely expenditure of donor funds and project closure.

oReview and support preparation of annual and revised budgets to be submitted to the donor, in the donor’s format.

oMonitor monthly cash flow in the field (including review of monthly Cash Flow Projections), and annual funding requests with the donors.

oPrepare Budget versus Actual Reports for the management and Complex Board review and for purpose of informed management decision making; monitor grant spending to ensure timely expenditure of donor funds and project closure.

oRegularly review and assess compliance with donors’ and Organisation financial policies and procedures.

oAssist the India Finance lead in managing Month close, while complying with local legal requirements associated with this process.

oEnsure all balance sheet accounts are reconciled and all supporting schedules received and ensure appropriate deductions are made in accordance with the payments to concerned payments.

oCalculating and Processing Payroll payments.

oTrack and monitor submitted and current awards/proposals complementing to Accelerate Program and assist with preparation of requested attachments and HQ approvals.

oProvide monthly management reports to the Finance & Compliance Manager, MCI including expenditures by cost center/project and other financial information ina timely and accurate manner

oCreating assets and valuating the assets through settlement

oCalculating depreciation based on the capitalization date

oPerforming disposal request of assets

oMonthly physical verification of store inventories

oAccelerated depreciation of assets

oTransferring assets from one Project Location to another

oProcess payroll allocations and correct payroll allocations as necessary. Reconcile field expatriate staff advance accounts on a quarterly basis. Report to HR End-of-Service activity as requested.

AT ACS India LTD

Handled financial period close, Balance sheet Reconciliations and variance analysis, Intercompany accounting, Payment Audit, and Banking.

Involved in:

oMonitoring and ensuring whether the entries booked in the legacy system are properly interfaced to SAP during month close.

oPerforming various checks and balances to ensure the numbers are in line legacy books are matching with the SAP

oTransferring balances from entity branches to holding company accounts through inter-company sweeping entries..

oIdentifying and recording variances for the reconciled accounts.

oSubmission of monthly reconciliations for review purposes.

oClearing open variances as per the proposed action plan.

oNetting of intercompany transactions and ensuring balances in the accounts are lying for valid reasons.

oMonitoring and ensuring corporate balances match with intercompany balances month on month.

oUploading reconciled cash and purchase statements to HFM application for business review.

oPreparing fluctuation trends for accounts displaying significant fluctuations.

oPerforming first line support on Banking and Treasury reporting functions.

oAuditing the payment ques and escalations on the faulty transactions.

oReviewing and preparing daily payment reports and sending the same for treasury review and subsequent actions.

oReviewing and taking necessary actions on the payment transactions which are put in exception queue by the bank.

oReceiving and processing Stop pay requests on outgoing payments.

oCorrespondence with Bank and corporate treasury team on returned payments and duplicate transactions

oPosting necessary clearing entries to the bank account in coordination with corporate treasury team.

At Netcom Africa LTD

Handled Day to day book keeping, Treasury Reporting, Site& office Administration activities

Involved in:

oAssisting Accounts Manager in day to day bookkeeping and reporting functions

oVerifying Expense vouchers and entering into the system under respective heads

oVerifying payroll inputs and creating payslips in the system post approvals.

oPreparing wage vouchers for the temporary staff and disbursement of the same.

oMonitoring and reporting Cash and Bank balances on a day to day basis.

oObtaining and verifying necessary approvals before daily payment release.

oCoordinating with Site maintenance team on administration activities.

oValidating and updating vouchers submitted by the field team in system post payment release.

oCorrespondence with Bank authorities on daily payments.

oFollow up with Creditors and internal procurement team on payment status.

oPerforming bank reconciliations on a bi-weekly basis.

oDaily follow up on withholding taxes.

oMaintaining asset register and ensuring disposals and new additions are incorporated into the same.

oManaging office supplies and supporting admin manager in relation to office and Business Procurement.

At Shell India

Handled varied job responsibilities in Accounts including Payroll and Accounts payable during the tenure.

Involved in:

oHandled Payroll and AP trade settlements for business entity involved in trading Crude oil and related products for the global market.

oPart of the team handling payroll processing of weekly, bi-weekly and semi-monthly payrolls for over 2,500 employees pertaining to Business unit for the assigned region

oEntered and maintained accurate records of new hires and terminations to prevent legal action.

oCoordinated all payroll record keeping processes and identified payroll discrepancies and processed necessary corrections

oHandling the AP settlements pertains to inventory procurement, brokering charges and other associated expenses.

oReviewing incoming invoices & ensuring the details in accordance with the contract terms.

oPrepared monthly reports documenting activity for retirement, insurance, and payroll accounts

oValidating the cost centres and Applicable taxes.

oPreparing payment logs as well as payment forecasts on a daily basis.

oSettlement of the vendor payments

oHandling the Payment settlements pertains to inventory procurement, brokering charges and other associated expenses.

oReviewing incoming invoices & ensuring the details in accordance with the contract terms.

oClearing intercompany AP balances during the monthclose.

oCoordinating with the BAM as well as treasury team for any issues delaying payments.

oCoordinating with the Vendors and the Internal team for the issue resolution, validating and acting upon the inventory unbooking requests forwarded by the field operations team for any revision on the quantity, price and other appropriate charges as applicable to the particular Contracts.

oEnsure compliance with internal controls.

At Global E-Business operations Pvt. Ltd.

Handled Cash receipts, Customer SOA reconciliation, Chargebacks, Cash refunds, Credit card and Bank Reconciliation.

Alsoworked on administration activities involving material procurement and Supplier relations.

Involved in:

oVerifying and Posting the payments received via ACH, Wires, cheques, etc. to the customer account on a day-to-day basis.

oVerifying Bank Lock boxes on daily basis.

oEnsuring the funds are accurately posted in accordance with the bank statements.

oPerform reconciliation of credit card and check/ACH/wire payments daily with Bank Statement for each calendar month

oCoordinating with the bank authorities for the clarifications related to incoming payments.

oPerforming Customer SOA reconciliation.

oPosting Adjustment entries to AR System as required.

o\Maintaining the fixed Asset register as per the fixed asset policy

oMonitoring and updating asset creation forms and coordinating with the

oRegistering new asset purchases, Asset Sale and disposals in the ERP system subsequent to necessary approvals.

oAllocation of depreciation to the asset groups

oHandled administration activities involving Purchase order creation, Time sheet reporting and Supplier contract Documentation and maintenance

At Genpact Hyderabad.

Handled Project Billing, Time sheet& Site Employee Overtime Allowance,Billing status reporting, Billing audit.

Involved in:

oCreating and renewing the customer details in the billing system based on necessary approvals.

oSetting up of contracts in the billing system per the inputs received from project leads.

oDetermining the scope and type of billing based on the discussion with concerned authorities.

oBilling the Projects undertaken by the company for labour hours of job performed in addition to the other billable expenses

oTime sheet followups to ensure 100% employee compliance to time bookings before the month close.

oPerform overtime calculation and submission of the report to HR for routine payment.

oCollating and maintaining the necessary backup documents and raising invoices to the counterparties on the billable overheads with respect to the contract terms, payment norms and taxes as applicable.

oReceiving and verifying disputes on billed and billable charges.

oGathering contract information for the new job orders, review billing pattern and pricing margin with project Managers and project accountants.

oMonth on month review on the project cost build up and revenue status with the project leads.

oReporting the billed and accrued income during the month end closures and ensuring all the revenue projections has been properly billed for the respective financial periods.

oConsolidate billing Reports for the entity and presentation to the stake holders on a monthly basis.

oPerformed Customer creation and customer data maintenance and updation process.

oConsolidating and reporting revenue generated from business units

oHolding Audits on daily invoice outputs and preparing the Dashboards.

oPreparing monthly commentary reports on estimated revenue and actual invoiced revenue.

PERSONAL DOSSIER

Date of Birth: 22nd February, 1980

Current Address: ThoppilInchora House, Kuzhur P.O Thrissur District - 680734, Kerala

Permanent Address: ThoppilInchora House, Kuzhur P.O Thrissur District - 680734, Kerala

Languages known: English, Malayalam, Hindi & Tamil.

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