13 years experience as Executive Assistant

Sindhu. R

No. ** T.V.A.K Street

New Colony, Ernavoor,

Chennai-57.

******.**************@*****.***

Phone: 904-***-****

Objective :

Intend to work in a corporate environment with dedicated people and work as a key player in the company and to learn and implement more innovative skills and grow as the company grows.

Experience :

Organisation : Gulf Engineers & Constructors Pvt. Ltd. Designation : Chief Executive - Technical

Period : May 2007 to till date

Job Description :

Placing the emails to the relevant departments/ Directors / Project Managers; self attention and communication as necessary

Drafting regular correspondence / Emails and submitting / sending the same as instructed, after getting approval from Directors / Project Managers.

Making travel arrangements, for Directors / Project Managers (Booking of Flight, Train, Bus Tickets including Hotel Reservations)

Filing the documents on the appropriate Project Files and maintaining the confidential documents related to tenders.

Collecting the Work Progress Reports / Project Review from each site for discussions & deliberations during the periodical meetings of Directors and Project Managers

Filing on-date payments of Property Tax, payments of Telephone & Mobile Bills, and Electricity Bills, all on-line

Maintaining Directors credit card details, downloading the statements, making note of the purchases for official purposes (Travel & Tax Payments etc.,) and keeping informed about the Credit Limits regularly

Finding by regular browsing for business and thereby compiling all the required documents / credentials as specified towards submitting the Application for the Registration / Enlistment of company, with uploading all the required details on clients data bank

Keeping records of all Enlistment / Registration Certificates for Re-Validation / Renewals and also to file for Enhancements

Coordinating with Directors / Project Managers towards placing Purchase Orders and Work Orders on Suppliers and Sub Contractors

Coordinating on behalf of the Project Managers with Suppliers / Sub Contractors / TPI Agencies for acquiring the Client / Consultant approval for the documents (like QAP / Datasheets / Designing / Detailing / TPI Documents)

Regular browsing of Tender Notifications (NITs) from the websites of Clients for relevant works

Making a proper list of the downloaded NITs for the Directors quick reading by furnishing the pre-qualification needs and for getting bidding approval for such qualified projects

Preparation of enquiries on the basis of the Tender Schedule of Quantities, placing them to the appropriate suppliers and later follow – up with them for obtaining / receiving quotations.

Preparing comparative statements of quotes received from suppliers placing them to the Directors / Project Managers for deliberating and arriving for an appropriate price for preparation and submission of price bid

Compiling and formatting the required documents and submitting the tenders through On-line / Manual and responding to any queries when raised by Clients.

Participating in Clients On-line Reverse Auctions as instructed by Directors / Project Managers

Preparation of comparative charts of the final prices quoted by all participants by downloading from the tender websites and forwarding the same to Directors / Project Managers for their record and reference and for later utilisation

Responding to clients / suppliers / sub contractors on behalf of Directors / Project Managers as advised on business matters during their absence / pre- occupation

Education :

Degree : B.A (English Literature)

Institution : Bharathi Women’s College – Chennai (Madras University) Year : 2003 – 06

Percentage : 57%

H.Sc. : Computer Science

Institution : Vellayan Chettiyar Higher Secondary School – Chennai

(Tamilnadu State Board)

Year : 2001-03

Percentage : 70%

S.S.L.C

Institution : Vellayan Chettiyar Higher Secondary School – Chennai

(Tamilnadu State Board)

Year : 1999 - 01

Percentage : 83%

Technical skills:

• Microsoft Word, Excel, Picture Manager

• Adobe Acrobat

• Photoshop

• Power Point

Extracurricular

Activities : Participating in sports activities.

Hobbies : Listening to Music.

Personal Details :

Name : SINDHU. R

D.O.B. : 11.07.1985

Father’s Name : T.G. Rajappan Pillai

Father’s Occupation : Retired (M.R.F)

Marital Status : Married

Language’s known : Malayalam, English and Tamil

Declaration :

I hereby declare that the information provided above is true to the best of my knowledge.

Date :

Place : Chennai (SINDHU. R)

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