Sr Proc Officer/Buyer

SUMMARY

Experience in Quality Management Service & Customer Satisfaction providing second to none service efficiency Over ten years of experience related to customer service, administration, accounts, insurance, sales & marketing assistance in promoting company business, ensuring implementation of quality management procedure. Vast experience in procurement & purchasing jobs in a contracting co. in gulf. Maintaining the purchasing policy, ensuring that all purchases adhere to it & the quality standards are met, delivering the highest quality, reliability, and value to meet its strong & overall department goal. Effective and proven negotiation skills. Two years experienced as coordinator providing commercial support to the company business & its sales team. Maintaining the highest level of customer relationship while carrying out cost analysis & effective control to ensure targets are exceeded.

CORE COMPETENCIES

• Flexible and adaptable to the requirements of the position

• Ability to understand critical issues and domain and is innovative to the solution for improvement.

• Supportive as a team player and able to work under-pressure and with minimum supervision

• Good working knowledge of Microsoft Office and telephone protocol skills

• Ability to prioritize and meet deadlines

• High level inter-personal skills and the ability to interact with senior members of management.

• Able to effectively communicate to all level of people inside and outside the business capabilities.

• Self-discipline. Attentive to detail, excellent organizational skills, and discretion with confidential information. EMPLOYMENT HISTORY

S&P World Networks, DMCC. (Subsidiary of Hanwha Corporation- Korea) May 2013 – June 30, 2020 Dubai, UAE

Senior Procurement Officer/ Buyer/ Assistant to Proc Team Head Reports directly to the Procurement Team Head.

Responsible for general procurement task and activities. Performed duties with confidentiality ensuring efficient acquisition of goods at fair prices.

Responsible for material market research of dependable Vendor/Manufacturers with good source of construction materials for below project;

Ma. Amor Daluz Tumibay

Mobile: +971-**-*******

******.*******@*****.***

Al Rigga, Deira, Dubai

United Arab Emirates

The Bismayah New City Project (BNCP) in Baghdad, Iraq

The Bismayah New City “Social Infra” Project (BNCSIP) in Baghdad, Iraq

Al Suweyrah Air Field Project (SAB) in Baghdad, Iraq Responsible for research of dependable. stable, competitive & qualified Vendor in nearby countries, Middle East region, Asia & Europe for;

Architectural Materials for 100,000 BNCP Housing Project,

Heavy Equipment, Cranes & Vehicle for project erection & mobilization,

Machineries & Plant Equipment Materials for Batching Plant, Wire Mesh, Pre-Cast & PVC Plant,

Material Research for School & Public Buildings,

Waterproofing materials for Roads & Runway for the Airport Project. Participated in Meeting, attending Construction materials shows and events. Review Vendors submitted documents and sample in accordance to project requirement. Performed Team support, request appointments and respond to all inquiries from valued vendor. Maintain professional attendance on scheduled meetings. Support contract meetings and prepare minutes. Provide assistance to the Team managers in all procurement documentation & processed. Participate on assessment and review of every material RFQ from project site. Support & provide in-depth analysis to all material requisition from project site in providing qualified vendor. Organize preliminary bidding procedure once approved material specification is fully obtained from Pj site team. Prepare and issue Purchase Order agreement once Final Bidding & Technical Evaluation is approved. Negotiated Contract Terms & Conditions with Vendor Monitored all contract issued and manage to maintain accurate Matrix and document control. Provide logistic support. Make sure logistic team acquire the best shipping cost from logistic providers. Monitor and ensure that all shipments are well coordinated with smooth & efficient execution of goods Ensure all issued orders & shipments (import & export) is duly entered on ERP system Provide Finance Support. Ensure that payment condition as per the contract is observed as well as inventory of delivered materials to project site.

Arrange LC application whenever required as the agreed payment terms with Vendor. Responsible in reviewing contract documents for completeness and accuracy and note its discrepancy, identified, rectified, discussed and resolve it with proper coordination and guidance with Proc. Team Head. Responsible to assist Team Head for whatever task that might be assigned from time to time. MIRK ELECTROMECHANICAL LLC. May 2012 – January 2013 Dubai, UAE

Procurement Coordinator

Reports directly to the Project Manager.

Send inquiries (RFQ) to approved supplier base on the material requisition received from all the project (MEP). Prepares prices comparison as soon as quotation is received. Discuss material detail & project requirement with the supplier. Negotiate prices once approved material requirement are met. Discuss with the supplier materials delivery (time & site location). Prepare Local Purchase Order (LPO) once prices & delivery were confirmed, for approval of Project Manager & company and company authorized signatories.

Ensure that all LPO releases were properly coordinated to the concern supplier & to the project site. Maintain accurate filling, document matrix (computer base system) for LPO and other documents released from the department.

Ensures that all procurement documents and monitoring were accurately maintained and monitored. Carries out other assignment given by the Project Manager. FLUID CONTROL TRADING LLC. Dec. 2009 – March 2012

Dubai, UAE

Commercial (Project/Sales) Coordinator

Report directly to the Commercial Dept. Head

Responsible for Cost Comparison (costing) & reply in every order (LPO) received. Allocate available (ex-stock) materials by preparing Proforma Invoice for those approved costing from the management.

Prepare reply to LOI.

Prepare the Order Acknowledgement with detailed delivery position to send to Client together with proforma invoice.

Attending client calls, inquiry & all correspondence relating to the order. Follow up every client regarding payment, to processed delivery procedures. Update Order Acknowledgement once delivery has been made. Prepare Stocks Report weekly to determine actual materials to place order with the supplier. Responsible to upload into GP System server once the Order Confirmation from the supplier were received. Arranged for forwarder whenever stocks ordered has been shipped. Allocate materials immediately, when the shipment is loaded in the system. Prepare stocks valuation report every end of the month. AL AHMADIAH AKTOR LLC Aug. 2007 - Nov. 2009

P.O Box 182456

Dubai – UAE

Assistant Purchasing Officer

Reports directly to the Department Head/Manager.

Responsible for implementing and maintaining the Quality Management System in the area of work, and to ensure that the organization's Quality Policy is understood and performed by all personnel reporting to Department Head.

Send inquiries (Request for Quotation) to the approved supplier base on the material requisition received from the entire project site (MEP & CIVIL).

Prepares prices comparison as soon as quotation is received and negotiates all details to the supplier. Discuss with suppliers the delivery of items (time & location) and monitors status of requested items/materials. Prepare Local Purchase Order (LPO) once prices comparison, terms, & delivery has been finalized. Ensure that all LPO releases were properly coordinated to the concern supplier & to the project site. Maintain accurate filling, document matrix (computer base system) of the LPO and other documents released from the department.

Prepares agreed payment terms documentation to the supplier through the Accounts Department especially when opening L/C Accounts and/or LOI.

Prepares Vendor Performance Evaluation & Rating every end of the quarter in compliance to Quality Management System.

Ensures that the Quality Standard are met.

Carries out other task given by the Department Head. Purchasing Dept. Secretary May – Jul. 2007

Reports directly to the Purchasing Dept. Manager.

Manages all incoming & outgoing correspondence requirements as per procedure. Ensure that Quality Management System is understood and has been performed. Performed the required administrative tasks for the department. Creates and maintain comprehensive filling system as per the need of the Department & Head. Conforming to Management Quality Policy.

Ensures documentation referencing are conforming with requirements of the projects quality system. Other additional task that maybe assigned from time to time as per the need of the department. ORBIT Direct Satellite TV Feb – Apr. 2007

Dubai, UAE

Technical Office Staff

Report directly to the Technical Division Manager. Responsible for the Decoder & RCU retrieval.

Call In-Active subscriber for the possible unit retrieval. Arrange Daily schedule of unit to be collected.

Update Manage date to day decoder retrieval activities to ensure proper monitoring. Maintain computer based record & monitoring for proper replenishment of funds (deposit) being refunded to valued subscriber upon retrieval.

Endorsed to Customer Service Department queries & complaints received from the subscriber. Good Samaritan Gen. Hospital May – Dec. 2006

Cabanatuan City, Phillipines

Health Claim Officer

Report Directly to the Hospital Administrator.

Monitor patient insurance status; give necessary assistance & enough information prior or upon confinement; Reviewed documents and pertinent requirements regarding health insurance; Ensures that all documents will complies with the documentary requirements of an insurance claims prior to submission;

Prepares daily liquidation & reimbursement report; Maintain endless submission of report & other relevant data for processing; Act as customer service representative whenever necessary; Maintain quality services & ensures that management standards are met. PET PLANS, Inc. Nov. 1996 – Apr. 2006

Makati, PHILS.

Roving Operation’s Head

(Finance, Sales, Claims & Benefits Support)

Performs management cashiering administrative & accounting procedures. Supervise team of junior cashiers from different branches. Overview general recordkeeping; monitor & supervise timeless submission of report. Responsible for effective disbursement matrix & inventories. Ensures that all management finance, administration & accounting procedures are met conforming to Management Quality Policy.

Ensures that all documents related to health & scholarship claims are properly reviewed prior to submission to health insurance.

Maintain quality standards by complying with the Approved Quality Control Manual, and ISO Procedures. ISO advocate;

Facilitated team development and conflict resolution when needed. Conduct manpower hiring, training, evaluation and recommendation in the area of jurisdiction as needed. Administer promotions, staff induction & other personnel relevant services. Maintains & updates staff leave records to avoid overlapping. Act as reliever whenever necessary.

Standing in for the Branch manager and making decisions PET PLANS, Inc. June 1989 – Oct. 1996

Cabanatuan City, Phils.

Secretary cum Admin Assistant

Screening telephone; entertain inquiries & request effectively. Organizing & maintaining diaries and making appointments. Dealing with incoming email, faxes and post; correspondence & writing letters. Produce document matrix, & devising efficient office system reports & presentations. Organizing and attending meetings; ensuring managers’ preparedness for the event. Performs assistance to cashier, roving operations head and branch managers’ administratively. Organizing and storing paperwork, documents and computer-based information. Other task that maybe assigned from time to time.

COMPUTER PROFICIENCY

Proficient with MS Office / Outlook (Excel, Word)

Basic knowledge on Graphic Design (Adobe Photo shop) SKILLS AND INTERESTS

Playing Chess & Badminton as Sports.

Interest on Baking & Gourmet Cooking.

EDUCATION

• Course & Certificate : Supply Chain Management & Logistics

• Collegiate: Bachelor of Science in Commerce major in Economics, Araullo University-Philippines

Cabanatuan City, PHILIPPINES

PERSONAL

• Gender: Female

• Visa Status: under Freelance visa

• Nationality: Filipino

• Languages: Filipino- native language;

English – Fluent

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