Remote Secretary/Bookkeeper

Diana K. Waters

*******@***.*** 906-***-**** www.linkedin.com/in/diana-waters-8b018618 Negaunee, MI 49866

EXPERIENCED SECRETARY & BOOKKEEPER

Office Management Bookkeeping

Reliable Secretary/Bookkeeper with key strengths in planning, problem solving, and customer relations. Proficient in accounts payable processes, general bookkeeping, and financial reconciliations. Capable bookkeeper committed to keeping accurate accounting records. Possesses a natural ability for numerical accuracy with technical proficiencies in MS Office, QuickBooks, Cognos, Concur (SAP) and Banner (ERP).

Accounts Payable Processes

Accounts Receivable Processes

Cash Handling

Customer Relations

Problem Solving

Teamwork

Vendor Management

Data Entry

PROFESSIONAL EXPERIENCE

NORTHERN MICHIGAN UNIVERSITY, MARQUETTE, MI 2012-2019

Principal Secretary

Delivered campus visit and orientation presentations

Integrated use of audio visual equipment to assist students with course registration

Implemented welcome procedures for prospective student visits

Assisted in implementing a use of force simulator to be used in the criminal justice curriculum

Assisted faculty and students with academic advising

Streamlined process for semester course registration

Initiated 10-15 faculty contracts each semester

Coordinated faculty searches

Monitored and balanced $350,000 department budget

Coordinated visits from law enforcement agencies across the Midwest for recruiting purposes

NORTHERN MICHIGAN UNIVERSITY, MARQUETTE, MI 2017-2017

Interim Executive Secretary

Verified contracts for faculty, adjuncts and additional assignment duties

Initiated budget transfers to university departments from discretionary fund

Assisted College Dean with collection and processing of annual faculty evaluations

DREAM BUILDERS, NEGAUNEE, MI 2006-2013

Secretary/Bookkeeper

Prepared estimates and invoices using QuickBooks

Developed accounting practices and office procedures

Prepared financial data and payroll information for CPA

NORTHERN MICHIGAN UNIVERSITY, MARQUETTE, MI 2007-2012

Accounting/Transportation Coordinator

Managed reservations, billing and vehicle maintenance for 15 vehicle and 2 bus university motor pool

Managed university fuel system including tank maintenance and billing

Streamlined procedures for vehicle cleaning and maintenance

Converted manual reservation and billing system to an automated system

Assisted with analysis of vehicle usage and financial information to determine cost effectiveness of motor pool resulting in over a $150,000 expense reduction which resulted in elimination of the position

NORTHERN MICHIGAN UNIVERSITY, MARQUETTE, MI 1996-2007

Accounts Payable Representative

Processed vendor payments by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation

Reconciled processed work by verifying entries and comparing to system reports

Verified and processed expense reimbursements ensuring that they complied with company policies and procedures

NORTHERN MICHIGAN UNIVERSITY, MARQUETTE, MI 1988-1996

Worked in various secretarial and clerical positions at the university

ACTIVITIES

Negaunee High Schools Booster Club – Treasurer

Evergreen Christian Church – Secretary/Treasurer

Upper Peninsula Human Trafficking Task Force – Member

Michigan Infragard – Member

10 years and over 100 leadership books and audios

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