Manager Sage
Resume:
P a g e *
• Contact
Johannesburg, GP, ****
*******@****.***
• Skills
Maintaining employee
records
Sage VIP and ESS
Implementation
Upgrading systems
HR support
Tax law understanding
Data review
Expense reimbursements
Resolving discrepancies
Payroll auditing
Bi-weekly payroll processing
Reviewing timesheets
Report writing
Jean
Esterhuizen
Payroll Manager
I have more than 20 experience in payroll and nearly 9 years' experience in Payroll Supervising and Management. My daily tasks
—including system auditing, troubleshooting and issue resolution, staff training, processing payroll and process improvement—With a background encompasses a broad range of payroll,
compensation, and benefit functions, I have continually made significant contributions to optimizing departmental efficiency and productivity while excelling within team-oriented environments.
• Work History
2011-12 -
Current
Payroll Manager
Stanley Inspection South Africa, Johannesburg
* Leading the payroll of all hourly Monthly paid
employees, VIP & SAP
* Maintaining Employee Self Service Systems
* Senior processor of payroll via VIP SAP
* Senior processor for all amendments and
additions to monthly payroll
*Work closely with the Operational admin teams
to ensure payroll is processed efficiently and
accurately
*Responsible for the accuracy and completeness
of the payroll, including taxes
* Ensure consistent compliance with all Corporate
policies and procedures
* Responsibly for SOX compliance for the payroll
function
P a g e 2
Recordkeeping requirements
Reporting
Compliance understanding
Reporting abilities
Documentation expertise
• Software
Pastel Evolution
Pastel 4, 5, 6, and 7
Pastel X-press 2009
Pastel Partner v 2011
Quick Books
VIP Payroll – Premier
Softline VIP – Premier – ESS
Max – In house costing
program – (Ask Afrika)
BPCS (Feltex – Rosslyn in
house Accounting system
* Responsible for maintaining appropriate levels of confidentiality
* Review Provident Fund and medical aid forms on
a timely basis
* Guide the Payroll Team, coordinating the daily
activities and prioritizing workload ensuring the
delivery of a high quality, responsive and efficient service
* Communicate on a timely basis with the Finance
Managers
* Ensure accurate and timely processing of the
work in accordance with company procedures
* Ensure Payroll filing systems electronic, are
maintained on a timely basis
* the Operations Finance Controller/HR with the
development and implementation of policies,
practices and procedures
* Act as the Payroll Team focal point for internal and external communications, requests etc
* Pro-actively identify and implement process
improvements which will lead to Payroll Team
efficiencies
* Ensure compliance with Data Protection
regulations at all times (POPI Act)
* Ensure strict compliance with regulatory
deadlines
* Responsible for company payroll year end
procedures – both fiscal and financial
* Keep up to date with regulatory requirements
and legislative changes ensuring the payroll is
compliant with SARS, pensions etc
* Determine best practice and implement within
the payroll organization
* Auditing payroll transactions including
adjustments and special entries
* Audit incoming files and entries to ensure
accuracy
P a g e 3
SACO (Feltex – Rosslyn
clocking system)
ASSYS (Feltex – Rosslyn wages
system
Accpac Accounting
SAP
SAP Payroll
Sage 300 Payroll
SAP HR
MS Word
MS Excel
• Languages
Afrikaans
English
* Compile reports relevant to the payroll
transactions
* Supporting Payroll Administrator in all of their duties and providing cover for them, when
necessary
* Any other reasonable duties as required by your
line manager and senior management team
2011-07 -
2020-11
Payroll & Accounts Administrator
Ask Afrika & TGI, Pretoria
Salaries and Wages
* Salaries for 7 monthly Payroll in the company
total of +- 180 personnel
* Wages every fourth night for +- 500-700 wages
staff
* Weekly travel claims to be processed and paid
through VIP Payroll
* IRP –5 for staff mid-year submission
* Monthly PAYE, UIF and SDL Recons and Payments
on SARS E- Filling
* Full Function HR Enquiries and Issues
* Exporting Payroll for payment
* Leave & Bonus Calculation on a monthly basis
* Reconciling VIP Co Recons with Pastel salary
accounts
Creditors Full Function – For 2 Company's
* Receiving all invoices and statements
* Processing all invoices & credit notes
* Sorting all queries
* Doing recons
* Preparing creditors for month end payment
* Printing remittances
* Attaching all paperwork to remittances
* Filing all creditors paperwork
Debtors Full Function for 2 Company's
* Invoicing
P a g e 4
* Sending Statements
* Processing Payments Received
Financial Duties: for 2 Company's
* Monthly Recons on Bank Account and Petty
Cash
* Preparing Month end Report
* Preparing VAT payments every month and
loading payment on SARS E- Filling
* Reconciling Pastel fighter with our in-house
costing program and preparing Max imports
* Reconciling Pastel with our in house – financial
“check” data sheets
2009-01 -
2011-01
Accounts Administrator
Hencoll Maintenance, Pretoria
Salaries & Wages
* Salaries for 6 Staff members and 10 – 15 wages
workers – on VIP Payroll
* IRP –5 for staff member every year
* Monthly PAYE, UIF and SDL Recons and Payments
on SARS E- Filling
* Full Function HR- staff contracts and other HR
Enquiries and Issues
* Banking – Reconciliation of all accounts Bank
and petty cash accounts.
Creditors Full Function
* Receiving all invoices and statements
* Processing all invoices & credit notes
* Sorting all queries
* Doing recons
* Preparing creditors for month end payment
* Printing remittances
* Attaching all paperwork to remittances
* Filing all creditors paperwork
* Handling of both the directors needs
Debtors Full Function
* Invoicing
P a g e 5
* Sending Statements
* Following up outstanding Payments
* Processing Payments Received
Financial Duties:
* Monthly Recons on Bank Account and Petty
Cash
* Preparing Month end Report
* Preparing Book for auditors, handling all auditors queries
* Preparing VAT payments every second month
and loading payment on SARS E- Filling
Other Duties
* Handling all of the directors Personal queries
including Insurance, Medical aid, holiday
accommodation enc.
* Typing of all correspondents.
2006-08 -
2009-01
FELTEX FEHRER, ROSSLYN
FELTEX FEHRER, ROSSLYN, Pretoria
Wages for 90 wages staff member every 2 weeks
* Clearing all clocking
* Verifying all overtime with supervisors and
department managers
* Keeping all records on Saco clocking system up
to date (making sure all staff are on the correct
shifts and cost centers)
* Loading new wages staff
* Assys – Wages system
* Sending hours to labour brokers for payment
* Handling all queries
* Keeping all personnel files up to date
Creditors
* Receiving all invoices and statements
* Processing all invoices & credit notes
* Sorting all queries
* Doing recons
* Preparing creditors for month end payment
P a g e 6
* Printing remittances
* Attaching all paperwork to remittances
* Filing all creditors paperwork
* Sending supplier's payment list to head office for payment
Cashbook
* Receiving all cashbook payment (invoices)
* Printing remittance for cashbook payment
* Sending cashbook payments to head office for
payment
* Receiving proof of payment
* Filing all cashbook payments
Finance duties:
* Overtime analysis on wages and salaries
* Justifications on payments
* Checking account on a daily basis against
budget
* Keeping budget spread sheet up to date
* Helping with debtors when there are queries
* Printing preventative maintenance job cards
* Stock takes – Processing stock sheets and
checking various
2002-01 -
2006-02
Accounts Administrator
Cotect Industrial Paint, Pretoria
Debtors
* Receiving orders
* Processing orders
* Invoicing orders
* Receiving invoice back
* Processing credits and supplying customer with
credit notes
* Receiving payments
* Allocating payments
* Recon customer accounts
* Sending statements to customers
* Following up on outstanding accounts
P a g e 7
* Checking credit limits
* Handling customer complaints
Creditors
* Stock takes raw materials
* Decide what raw materials are needed and
placing Order with suppliers
* Follow up on outstanding orders
* Receiving all POD
* Capturing suppliers invoices on Pastel
* Allocating payment made to suppliers invoices
* Preparing supplier's recon
* Preparing supplier's documentation for payment
* Manufacturing bill of materials
* Costing
* Follow up on all batches in factory
Finance
* Receiving all statement and recon 2 bank
accounts and petty cash
* Handling bank relate queries
* Recon petty cash account
Wages
* Doing wages every fourth night
* Keeping personnel files up to date
* Keeping leave and loans information up to date
1996-10 -
2002-01
Admin & Finance Coordinator
Lymae CC, Pretoria
* Preparing budget on a weekly basis
* Liaising with overseas suppliers
* Preparing presentations
* Internal & External sales
* Preparing costing
* Preparing month end for directors
* Tenders
* Received all clients
* Filled all documentation
* Placing order local & International
P a g e 8
* Invoicing
* Receiving orders
* Stock takes
* Wages weekly
• Education
1996-01 -
1996-12
High School Diploma
Pretoria College
1998-06 -
1998-06
Certificate: Accounting Course
Ed Unique - Pretoria
Running your Business on Pastel Partner
2008-08 -
2008-08
Certificate: ISO/TS 16949:2002 -
Requirements
TIQMS
2008-08 -
2008-08
Certificate: ISO/TS 16949:2002 - Internal
Auditor
TIQMS
2013-05 -
2013-05
Certificate: Administration Training
Sage Pastel Payroll & HR
2013-05 -
2013-05
Certificate: Basic Software Training
Sage Pastel Payroll & HR
2013-05 -
2013-05
Certificate: Advance Software Training
Sage Pastel Payroll & HR
2013-05 -
2013-05
Certificate: Payroll Tax Training
Sage Pastel Payroll & HR
2013-05 -
2013-05
Certificate: Payroll Problem Solving
Training
Sage Payroll Partner
P a g e 9
2014-11 -
2014-11
Certificate: Basic Payroll Training
Sage VIP HR & Payroll
2014-11 -
2014-11
Certificate: Leave Administration
Training
Sage VIP HR & Payroll
2014-11 -
2014-11
Certificate: Payroll Pro
Sage VIP Hr & Payroll
2014-11 -
2014-11
Certificate: Loan Module Training
Sage VIP HR And Payroll
2014-11 -
2014-11
Certificate: Personnel Management
Module Training
Sage VIP HR & Payroll
2015-05 -
2015-05
Diploma: Supervisory Skills Training
Dynamic Seminars
2015-07 -
2015-07
Certificate: Fraud 101 Awareness &
Prevention
Sage VIP
2015-08 -
2015-08
Certificate: The Pay Equality Seminar
Sage Seminars
2015-02 -
2015-12
Diploma - Part 1 - NQF Level 4: Payroll
Administration
Payroll Education
2016-03 -
2016-03
Certificate: Skills Development
Sage HR & Payroll
2016-03 -
2016-03
Certificate: Employment Equity
Sage HR & Payroll
2018-03 -
2018-03
Certificate: Payroll Processing Course -
Unit 1
P a g e 10
Sage
2018-03 -
2018-03
Certificate: Payroll Administration
Course - Unit 2
Sage
2018-04 -
2018-04
Certificate: Personnel Administration
Course – Unit 3
Sage
2019-07 -
2019-07
Certificate: PAGSA Dismissal And
Retrenchment Seminar
Payroll Authors Group
2020-06 -
2020-06
Certificate: 300P - Sage People - Part 1
Training
Sage
• Accomplishments
Received Something Great Award for the
Execution and implementation of the 11:37
initiative that is assisting Stanley Inspection South
. Africa Achieve Margin Resilience
Contact this candidate