Executive Assistant
Resume:
Liz Perkins
Portland, Oregon 97227
**********@*****.***
SUMMARY OF QUALIFICATIONS
A highly organized and detail-oriented administrative professional with advanced skill supporting senior executives
A professional representative who can build and foster positive relationships with customers and colleagues at all levels of an organization
Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve goals
PROFESSIONAL EXPERIENCE
Executive Assistant (Contract)
Robert Half International / Office Team - Portland, OR 12/2001 – 2/2020
Provided executive-level office administration and support to clients of Office Team. Clients included:
Reynolds School District (9/2019-2/2020) - Contract Shriners Hospitals for Children – Portland (6/2018-8/2018) – Contract to direct hire PeaceHealth Medical Group (2/2018 – 5/2018) - Contract OHSU, Papé Family Pediatric Research Institute (12/2009 – 5/2010) - Contract to direct hire Portland Public Schools (9/2007 – 1/2008) - Contract to direct hire Portland Business Alliance (12/2001 - 10/2002) - Contract Executive Assistant-Administration/Board of Governors Shriners Hospitals for Children – Portland, OR
8/2018-7/2019
Provided high-level administrative support to the Hospital Administrator, Director of Patient Care Services and Board of Governors.
Created and streamlined processes to support the Board of Governors and Board Support Staff
Developed and maintained positive relationships with internal and external stakeholders
Organized and attended meetings including the Board of Governors and special events
Created and edited correspondence, agendas, minutes and presentations
Expense reporting
Contract management
Executive Assistant
HealthInsight (Currently Comagine Health) - Portland, OR 9/2017 – 1/2018
Provided administrative support to the Executive Director and served as the primary point of contact and liaison for internal and external constituencies.
Complex calendar coordination
Organized and attended meetings including the Board of Directors and special events Executive Assistant to the Chair, Department of Pediatrics, Physician and Chief Doernbecher Children’s Hospital. Office Manager, Department of Pediatrics and the Institute on Development and Disability Oregon Health & Science University – Portland, OR
2/2014 – 8/2017
Provided executive-level support to the Department of Pediatrics Chair and provided management of the administrative office suite of the Institute on Development and Disability.
Complex calendar coordination
Created and edited correspondence, agendas, minutes and presentations
Meeting, event and travel planning
Coordinated conference calls and video conferences
Expense management and reporting for the department expense account
Managed executive-level and other administrative support positions
Facilitated the faculty recruitment process
Former Manager, Pediatric Grand Rounds and Pediatric Chair’s Friday Forum Administrative Coordinator, Papé Family Pediatric Research Institute - Neuroscience Section. Program Assistant for the Department of Pediatrics, NICHD Child Health Research Center Program Oregon Health & Science University – Portland, OR
5/2010 – 2/2014
Provided administrative assistance to researchers in the Papé Family Pediatric Research Institute - Neuroscience Section. Maintained collaborative peer relationships within OHSU and the Department of Pediatrics in order to meet the diverse goals of the principal investigators and research labs.
Complex calendar coordination
Grant management
Provided administrative management of the Department of Pediatrics, NICHD Child Health Research Center Program K12 Grant
Coordinated the Department of Pediatrics Research Seminar Series
Created and coordinated the Knight Cancer Institute Seminar Series
Coordinated J-1 and H-1B visa applications
Facilitated the faculty recruitment process
Confidential Executive Assistant
Portland Public Schools - Portland, OR
1/2008 – 11/2009
Provided executive-level administrative support to the Chief of Teaching and Learning and the Chief Operating Officer. Acted as a professional representative of the executive office as a point of contact for the public and PPS staff.
Professionally screened calls
Complex calendar coordination
Created and edited correspondence, agendas, minutes and presentations
Meeting, event and travel planning
Coordinated conference calls and video conferences
Expense management and reporting
Business Manager/Executive Assistant
Self-Employed –Portland, OR & Vancouver, WA
4/2006 – 3/2008
Provided executive-level office administration and management support to private business owners.
Business forecasting and planning
Created media schedules, presentations and marketing materials
Meeting, event and travel planning
Provided transaction support (Real Estate)
Database management (Recruiting)
Researched and installed computer systems
Managed bookkeeping, payroll and tax reporting functions Executive Administrator
Kuni Automotive - Vancouver, WA
6/2004 – 4/2006
Provided executive-level support to the CEO, CFO, and Senior Managers. Provided excellent customer service as a professional representative of the company to customers and vendors.
Complex calendar coordination
Meeting, event and travel planning
Expense reporting
Managed real estate and corporate agreements
Executive Administrator Human Resources
KinderCare Learning Centers, Inc. - Portland, OR
10/2002 - 4/2004
Provided executive-level administrative support to the Senior Vice President of Human Resources and Senior Directors. Acted as a corporate liaison between senior staff and field operations.
Professionally screened calls
Complex calendar coordination
Meeting, event and travel planning
Expense reporting, budgeting and analysis
Maintained corporate organization charts
Maintained confidential HR files for the corporate office and field operations Executive Assistant
Assisted Living Concepts, Inc. - Portland, OR
11/1996 - 9/2001
Provided executive-level administrative support to the CEO and senior management. Acted as a professional representative of the executive office within the organization as well as with the public and investors. Acted as a liaison between the executive office and operations.
Professionally screened calls
Complex calendar coordination for the executive office and field operations
Coordinated quarterly Board of Directors, monthly Sr. Management and Annual Stockholders meetings
Coordinated domestic travel for the executive office and field operations
Maintained corporate travel policy, reporting, airline discounts and other vendor agreements
Provided investor relations
Facilitated hiring, training and supervision of administrative support positions
Facilitated executive recruiting and onboarding processes
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