Admin Receptionist

CURRICULUM VITAE

Rhea Lyn R. Hernandez

Mobile No: 3376 7525/ 3306 2462

Address: Bin Mahmoud, Ezdan Building no. 10

Email address: ***.**.****@*****.***

Professional Summary:

Dedicated and focused admin/receptionist who excels at prioritizing, completing multiple task simultaneously. Specialize in administrative support to engineering firms. Committed to delivering high quality results with little supervision. Energetic, organized and professional.

Areas of Expertise:

Microsoft office proficiency

Business writing

Self-directed

Time Management

Professional & mature

Strong Problem solver

Resourceful

EMPLOYMENT HISTORY:

S&T Interiors and Contracting- Doha Qatar

October 21, 2018 - September 30, 2020

Admin Receptionist

Reporting direct to HR Manager

Over sees the meet and greet welcome policy all the visitors in our office

Receive phone calls and respond to all callers inquiries, refer them to or direct them to the appropriate person

Checks and appropriately respond to all email correspondence.

Preparing list & Requesting for office stationeries

Downloading of Ooredoo bills of staff and updating on excel sheet

Receiving all incoming invoices and forward it to accounts

Arranging for dispatching of courier/documents.

Receiving GRN ( Good Receipt Note) from procurement department and hand over to finance

Dispatching drawings/documents/material to site team

RDK International WLL-Doha Qatar

August 2016- October 2018

Receptionist cum Secretary

Dealing with telephone and email enquiries.

Drafted meeting agendas, supplied advance materials and executed follow up for meetings and team conferences.

Receiving incoming invoices and hand over it to accounts.

Requesting for Business card of staff, as well as Stationeries for office.

Preparing commercial invoice for the delivery of materials.

Preparing monthly attendance based on software Middle east.

Liase with the Sales and Procurement & Estimation team.

Performed various administrative duties such as: operating phone systems, faxing, copying, printing, scanning, and mailing.

Team Young & Rubicam Advertising Company –Doha Qatar

June 1- August 2, 2016

Freelancer-Receptionist/Secretary

Preparing a cover letter for getting a Tender from a newspaper.

Requesting Status Report and updating Production Table at the same time.

Send the driver in Q post for collection of mails.

Preparing the telephone bills of the staff

Dispatching of outgoing invoices

Requesting for office stationeries.

Preparing monthly attendance based on software Middle East.

Provide Shipment of courier

Receiving incoming invoices

Putting all clients, suppliers on data base.

Preparing Annual/Sick leave of staff.

Preparing exit letter, RP Renewal etc.

Booking and reservation of ticket in travel agency.

Preparing Business travel form of Dept. head. For travelling outside the country.

Dealing phone calls & emails

Handling Petty Cash and receipt

Doha Golf Club-Doha Qatar

January 2015 up to April 2016

F&B Secretary

Dealing with telephone and email enquiries.

Creating and maintaining filing systems.

Attending meetings, creating agendas and taking minutes - shorthand may be required.

Organizing the Evaluation, Annual leave/sick leave of staff.

Using a variety of software packages, such as Microsoft Word, Outlook, Excel, Access, etc. to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.

Providing LPO with using the software FMC

Devising and maintaining office systems.

Booking rooms and conference facilities.

Managing and maintaining budgets, as well as invoicing.

Liaising with staff in other departments and with external contacts.

Ordering and maintaining stationery and equipment.

Organizing and storing paperwork, documents and computer-based information.

Photocopying and printing various documents, sometimes on behalf of other colleagues.

Integrated Construction Company-UAE Ras Al Khaimah

October 2012 - April 2013

Receptionist cum Secretary

Dealing with answering/ receiving phone calls, Emails & Fax.

Set Minutes of Meeting of Manager to his Client

Preparing of All Documents for signature of Department Head.

Making coffee for him/her as necessary.

Making Memo as per instructed of Department Head.

Al Daimon Billiard & Snooker-UAE Ras Al Khaimah

August 2011 - June 2012

F&B Waitress

Duties & Responsibilities:

Have an enthusiastic approach through Customers

Assisting the customers/Guest to their Table

Offer them the Menu and ask them what they want to Order.

Serving them the food/Drinks at earliest

Feel them comfortable with the place and staff so they can comeback regularly.

Personal Information:

Place: Candelaria Quezon, Philippines

Date of birth: March 24, 1985

Civil Status: Single

Religion: Catholic

Educational Background:

College: San Pablo Colleges, College of Nursing

Course: Bachelor of Science in Nursing 2004-2008

High school: Manuel S. Enverga University 1999-2002

Contact Reference:

Mr. Abraham Matthew

Assistant HR Manager

S&T Interiors and Contracting

Mobile No. 6650-6923

Contact this candidate