Executive Secretary
Resume:
Freia Cruz Navida +971-**-***-**** *********@*****.*** Page 1/5
Dear Sir/Madam,
It is with great interest that I am forwarding my Curriculum Vitae for your consideration. Availability: Immediately
I believe that my experience and academic achievement will make me a very competitive candidate for a suitable position in your company. Added to my diligence in paying close attention to details, I am a hard-working self-starter who works equally well in a team environment or individually.
Thank you for your time and consideration. Please feel free to contact me for any additional information required.
Looking forward for the opportunity in meeting you personally. Regards,
Freia Cruz Navida
Freia Cruz Navida +971-**-***-**** *********@*****.*** Page 2/5 FREIA CRUZ NAVIDA
: Street No.9 - Al Falah Street
Abu Dhabi, United Arab Emirates
: *********@*****.***
Availability: Immediately
PROFILE SUMMARY
Experienced Executive Secretary with 14 years strong history of working in the UAE. Skilled in executive support, contract administration and office operations. Strong administrative professional with Bachelor’s Degree.
WORK EXPERIENCE
2018 to 2020 - EWH Furniture
Commercial Coordinator Secretary
Abu Dhabi, U.A.E.
2008 to 2018 - Ghuzlan Emirates Furniture & Décor
• Executive Secretary
Abu Dhabi, U.A.E.
2007 to 2008 - Savico FZE
Secretary
Sharjah, U.A.E.
2006 to 2007 - Landmark Group of Companies (Splash LLC) Sales Associate Cashier
Abu Dhabi, U.A.E.
EDUCATION
Bachelor in Business Administration June 1998 to April 2002 Major in Marketing
Polytechnic University of the Philippines, Sta. Mesa Manila, Philippines
PROFESSIONAL SKILLS AND EXPERTISE
Executive Support Organizational Skills
Contracts Administration Confidentiality
Time Management Team Work
Office Operations Records Management
COMPUTER SKILLS
MS Office ERP
Emails and Internet
Freia Cruz Navida +971-**-***-**** *********@*****.*** Page 3/5 WORK HISTORY
E W H Furniture August 2018 to March 2020
Khalidiyah Street,
Abu Dhabi, United Arab Emirates
Position : Commercial Coordinator
Secretary
Duties and Responsibilities:
Coordinator:
Reviewing/validating the inquiry received from and issue clarification for any unclear details;
Preparing costing sheet/quotations;
Responsible and ensures all the related activities related to the proposal submission are based on the Client’s requirements;
Responsible in verifying the details of clients order confirmation/letter of intent;
Responsible in reviewing order confirmations and prepare initial comments/amendments required prior for General Manager’s review;
Coordinating and preparing Purchase Orders to International/Local Suppliers;
Responsible in verifying suppliers Order Confirmation, Invoices and Shipping Documents;
Administer contract performance, including delivery, receipts, warranty, damages and insurance;
Assisting for incoming shipments;
Responsible in maintaining and updating sales reports;
Maintain Client/Suppliers database;
Carrying out vendor/supplier registrations for prospective clients;
Reporting to the General Manager.
Secretary:
Screening telephone calls, inquiries, request and routing the same to the appropriate channels for accurate information;
Receiving and registering inquiries and routing the same to the appropriate channels for accurate information;
Responsible for maintaining the updated information required for company’s prequalification documents, catalogues, suppliers online portals and website;
Coordinating and arranging meetings with Clients;
Meeting visitors at all levels of seniority;
Performing other clerical activities.
Administration:
Preparing and maintaining daily attendance sheet, vacation request and sick leaves;
Validating/reviewing/maintaining Supplier’s invoices and payments;
Preparing the liquidation of the revolving fund/petty cash;
Ensuring stocks availability for office supplies, stationaries, pantry and other requirements;
Operates office equipment’s and other applications and completes general office work;
Administering other tasks as assigned by General Manager. Ghuzlan Emirates Furniture & Décor L.L.C. April 2008 to August 2018 Industrial City of Abu Dhabi (ICAD 1)
Abu Dhabi, United Arab Emirates
Position : Commercial Executive Secretary
Coordinator
Secretary
Duties and Responsibilities:
Contracts Administrator:
Responsible in verifying details of clients order confirmation/letter of intent;
Draft commercial contracts, agreements and formal correspondences Freia Cruz Navida +971-**-***-**** *********@*****.*** Page 4/5
Participate in negotiating contracts and agreements.
Assist in developing and reviewing agreements’ documentation in coordination with the Estimation Department with regards to contractual matters, particularly those related to technical qualifications.
Maintain an updated database on active contracts, reports on guarantees status and advise Client on any required actions.
Assist in managing the signing and distribution of contracts, and ensure proper distribution of the same.
Administering other tasks as assigned by Deputy Managing Director;
Reporting to the Deputy Managing Director.
Coordinator:
Maintaining Sales and Distribution Management in the ERP system;
Carrying out vendor/supplier registrations for prospective clients;
Devising and systematically maintaining office systems, including data management, in accordance of the Quality Management System and ensuring the confidentiality of sensitive information;
Coordinating with HR Dept. for the related leave of the Department’s personnel and the required manpower of the Department;
Delegating works to other personnel on behalf and with the authorization of the Deputy Managing Director;
Verifying details of internal Factory Order prior in distributing the same to production;
Responsible for the requirement of any exhibition and seminars organized within or outside the company;
Maintaining the updated information required for company’s prequalification documents, catalogues and website;
Administering other tasks as assigned by Deputy Managing Director. Secretary:
Screening telephone calls, inquiries, request and routing the same to the appropriate channels for accurate information;
Dealing with incoming emails, faxes, post and other correspondences on behalf and with the authorization of the Deputy Managing Director;
Carrying out business correspondences, documents, briefing papers, reports, presentations and office memoranda on behalf and with the authorization of the Deputy Managing Director;
Operates office equipment’s and other applications and completes general office work;
Take dictation in shorthand and transcribe information;
Coordinating and arranging meetings with the Clients and other senior managers of the company;
Meeting visitors at all levels of seniority;
Liaising with Clients, suppliers and other staffs;
Coordinating and making travel arrangements for all traveling personnel’s of the Department, the Deputy Managing Director and his family;
Preparing liquidation of revolving fund of all the travelling personnel’s of the Department;
Ensuring proper management of Deputy Managing Director’s vehicles, updating registration, salik payments, etc.
Administering other tasks as assigned by Deputy Managing Director. Savico FZE September 2007 up to March 2008
Sharjah Airport International Free Zone (SAIF Zone) Sharjah, United Arab Emirates
Position: Secretary
Duties and Responsibilities:
Preparing quotations / orders to suppliers based on customer inquiries;
Issuing of Order Confirmation and giving the customers the information/status of the goods;
Preparing Invoices and all other documents related to delivery;
In-charge in validating and updating the supplier’s and transportation invoices;
Making Transport Orders for the shipment of the goods;
Taking care of paper works with suppliers in case of direct delivery to the customers; Freia Cruz Navida +971-**-***-**** *********@*****.*** Page 5/5
Verifying the supplier’s invoice for payment;
Completely responsible for all exhibitions and seminars organized by the company;
Responsible for booking all air tickets, hotels, cars, travel arrangements, visas to all traveling persons of the company;
Responsible for Clerical works.
Landmark Group of Companies (Splash L.L.C.) January 2006 August 2007 Abu Dhabi, United Arab Emirates
Position: Administration
Team Leader
Sales Associate / Cashier
Duties and Responsibilities:
In charge of customer relations, inquiries and complaints in an efficient and polite manner;
Responsible of brand sales and sales quota acquisition;
Ensuring prompt and accurate service to the customers;
Providing a friendly and comfortable environment catering customer needs;
Making suggestive selling and additional purchasing;
Introducing new consignments to customers;
Preparing performance reports;
Handled daily cashier day-end report, credit card and gift vouchers summary, submits various documents and registers;
Overall in charge for the administration work;
Responsible for daily managers day-end sales report;
Prepares daily sales for bank pick-ups.
FedChem Marketing Company, Inc. April 2002 to August 2005 Manila, Philippines
Position : Sales Assistant
Marketing Assistant
Secretary
Duties and Responsibilities:
Sales Assistant:
In charge of customer relations, inquiries and complaints;
Prepares customer purchase orders;
Responsible for all follow ups and pending purchase orders;
Preparing invoices;
Submits sales performance report on weekly, monthly and yearly basis;
Responsible for the preparation of the annual reports and presentations. Marketing Assistant:
Assist in marketing campaigns, exhibits and advertising;
Handles telemarketing programs;
Submits monthly sales performance report;
Come up with different marketing promotions and strategies;
Submits sales performance report on weekly, monthly and yearly basis;
In charge of stock inventory for promotional items. REFERENCES
Character references will be provided upon request.
Contact this candidate