Data Assistant

MELISA SIMBAJON MACABULOS

Address: Bldg. **, Bur Dubai, U.A.E

Email: ****************@*****.***.**

Mobile: +971**-***-****

OBJECTIVE:

Seeking a position where my ability, skills and knowledge will have a valuable application, to develop one rounded career and can provide an opportunity to enhance a personal growth and professional advancement.

SOLUTECH CONSULTANTS DMCC

Jumeirah Lake Towers, Dubai, UAE

March 2019 - April 2020

POSITION: DOCUMENT CONTROLLER

JOB DESCRIPTION:

• Received Pre-bid Tender Bulletins and Clarifications from Client and circulate to the Proposal team for information and action.

• Distribution of documents to relevant people. Preparing technical and commercial forms included for tender. Assisting engineers in preparing tender proposals.

• Received and acknowledgement Invitation to Bid Documents from Client.

• Prepare Bank Deposit Slip if the ITB is to be purchase.

• Prepare technical supporting documents as required in the ITB i.e (Key Personnel CV’s, Company Profile, Company Registrations, Financial Statements, List of Experience, ISO Certificates, HSE Questionnaire etc.)

• Ensure that all documents are complete, compile in an organized manner so as to meet as per the Instruction to Bid in submission of the proposal.

• Manage to finalize the proposal by checking the correct format (header, footer, logos, and other details, packing and submit to Client in due date.

• Received Tender Post Bid Clarifications and prepare response accordingly with the coordination of Proposal Engineers and Manager. Filing and organization of documents (both electronic and

/ or hardcopies).

• Implement and maintain document control processes and procedures. Prepares and maintains files and control logs as required by the engineers.

• Updating of whiteboard and logs after receiving Tender Bulletin for proposal. Collaborate and communicate with project managers and engineers.

• Other relevant duties/tasks as directed by other assistant Resident Engineers and administrative works as required.

• Assist projects Final Documentation and other project relevant documentation works. PROFESSIONAL EXPERIENCE:

AQUIRA TRAVEL & TOUR

Bandar Seri Begawan, Brunei

June 2016 - February 2019

POSITION: DATA ENTRY CLERK

JOB DESCRIPTION:

• Prepare and sort documents/data sheets for the purpose of data entry.

• Establish entry priorities by maintaining understanding of what data needs to be entered first.

• Enter customer or employee data into prescribed database software.

• Check to make sure that accurate data has been entered into the database.

• Follow data program techniques and procedures to maintain data entry requirements.

• Verify entered data by reviewing, correcting, changing or deleting entered information.

• Secure entered information by creating data backups on a periodic basis.

• Confer with supervisor regarding incomplete information. Delete unnecessary files that may be bogging down the database.

• Check completed work for accuracy and make any required changes immediately. Perform document scanning work and link all scams with appropriate entries.

• Create and maintain logbooks of entered and changed data. Respond to information access and retrieval requests from authorized members.

• Check source documents against entered data to ensure data integrity at every stage. Assist in developing and maintaining improved records within the database system.

• Produce automated data entry and integration reports when requested.

• Generate statistical reports based on maintained data on a periodic basis.

• Test new database systems by performing mock data entry tasks CDO HOME BUILDERS AND DEVELOPMENT

Cagayan de Oro, Philippines

August 2014 - December 2015

POSITION: DATA ENTRY ASSISTANT

JOB DESCRIPTION:

• Assist in the production and color ways of the new products.

• Coordinate with other departments for smooth functioning.

• Produce high quality artwork within agreed deadline using various software applications.

• Perform reviews of artwork to ensure technical accuracy of the layouts.

• Dispatch accurate PDF artwork to dealers, external printers, and distributors within the deadline.

• Maintain and manage digital files and artworks.

• Enters information from documents such as personal information, account numbers, lists, into computers to be stored and transmitted to the appropriate area within the organization or used for research purposes.

• Completes and edits current information and consistently check work for accuracy and completeness. Also separates information into different sections to categorize and identify certain characteristics.

TOLEDO ELECTRICAL & MECHANICAL WORKS, LLC.

Abu Dhabi, U.A.E.

October 2009 – November 2011

POSITION: DOCUMENT CONTROLLER

JOB DESCRIPTION:

• Reports to the Project QA/QC Manager.

• Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.

• Very that only the last revision drawings, submittals, etc., are distributed to all locations and involved parties concerned including sub – contractors.

• Ensure that all obsolete documents shall be withdrawn and stamped superseded if retained for record purposes.

• Maintain project drawing/documents distribution record.

• Control & maintain the system for issuance recording/filing, tracking, retrieval of document like procedures, plans, QA/QC records, specifications, drawings and related documents.

• Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and sub- contractor’s documents.

• Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.

• Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all time.

• Submitting technical documents for review and approval.

• Adhering to Practice & Quality Assurance standard in regards to all filing both paper and electronic.

• Authorized to issue of external documentation and design information to Client/Consultant Team & Sub-contractors, including printing, production of transmittal and final screening of information.

• Submit and follow up Notice of Inspection (NFI) reports and distributes the status to the concern personnel.

• File Material Receiving Report (MRR) & Material Inspection Report (MIR) in coordination with QA/QC Engineers and Inspectors. (Electrical, Mechanical and Civil).

• Perform other administrative functions.

• Preparing NCRs and update of various logs and registers. Manage successfully the documentation and control for the following projects:

• Building Material City Tower 16-17 and Shopping Mall a Joint Venture with FIBREX.

• Mussafah, Abu Dhabi, UAE, (MEP)

• Tabreed District Cooling Plant Expansion Project (Joint Venture with SNC Lavalin Gulf Contractor)

• Sheikh Zayed Rd, Dubai and Ras Al Khaimah, UAE

ARMADA GENERAL CONSTRUCTION

Abu Dhabi, U.A.E.

June 2008 – October 2009

POSITION: ARCHIVES CLERK / GENERAL WORKS

JOB DESCRIPTION:

• Serves as the personal assistant of company’s general accountant.

• Prepares payroll and pay slips of all company’s office staff and field workers.

• Receives invoices that are subject for reimbursement and at the same time prepares the petty cash. Prepare all accounts document organize. Filing incoming and outgoing e-mails, scans and fax.

• Responsible in checking site worker’s and leaves. In-charge incoming and outgoing labor worker’s passport.

• Preparing for the weekly reimbursement for site expenditures. Responsible in arranging and filing all project document in site.

• Files all accounting department’s documents and secures that they are in order.

• Serves as the front desk personnel of the company. Receive, direct and relay telephone messages and fax messages.

• An establishment determines nature of business, and direct callers to destination: obtain calling name & arranges for appointment w/ person called upon.

• Assists laborers regarding their personal documents such as passports, health insurance and labor cards.

• Open and date stamp all general correspondence. Maintain the general filing system and file all correspondence.

• Assist in the planning and preparation of meetings, conferences and conference telephone calls and make preparations for Council and committee meetings.

• Maintain an adequate inventory of office supplies and respond to public inquiries and provide word-processing and secretarial support.

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LANAO DEL NORTE ELECTRIC COOPERATIVE, INC.

Tubod, Lanao Del Norte, Mindanao

Nov 17, 2006 – July 12, 2007

POSITION: ADMINISTRATIVE STAFF

JOB DESCRIPTION:

• Report and Record all meter reading system such as Account No., Code No., Present Bills and KWH using the MS Excel, MS Word, MS PowerPoint and Notepad computer software.

• Collect all receipts and payments from the customers

• Also assigned to fill company documents and doing all clerical works that has been assigned.

• Collect all bills updated.

• Submit all bills with calculation to the main office.

• Knowledge in use of spreadsheets, database, word processing and selected job specific software.

• Ability to keep clear and accurate records and reports.

• Ability to use computer and rapidly input data and retrieve and information.

• Ability to organize work load and to manage a filing methods and management techniques.

• Good Communication skills.

Age: 38

Marital Status: Single

Nationality: Filipino

Sex: Female

Date of Birth: August 25, 1981

Bachelor of Science in Business Administration

Major in Management

Central College of the Philippines

Quezon City, Philippines Graduated

March 2004

Further data are available upon request.

SKILLS & COMPETENCY REQUIREMENTS:

PERSONAL DATA:

EDUCATIONAL ATTAINMENT:

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