Finance and Administration Manager

Contact

************@*****.***

www.linkedin.com/in/ashleykuhlers

(LinkedIn)

Top Skills

Microsoft Office

Public Speaking

Organization Skills

Certifications

Notary Public

Honors-Awards

President's List

Dean's List

President's List

President's List

Ashley Kühlers

Finance and Administration Manager at WideEye Surveillance and Asset Overwatch Services

Jacksonville

Summary

Ashley is a recent graduate in the Public Safety Management Bachelor's program at FSCJ. She is currently managing Finance and Administration at WideEye Surveillance and Asset Overwatch Services.

Experience

Asset Overwatch Services

Finance and Administration Manager

January 2020 - Present (9 months)

Jacksonville, Florida, United States

Shared F&A Resource.

WideEye Surveillance

Finance and Administration Manager

July 2019 - Present (1 year 3 months)

Jacksonville, Florida Area

Head of F&A. Manages Human Resources, compliance, invoicing, payroll, and other financial and administration items.

S3 Security

1 year 3 months

Finance and Administrative Specialist

December 2018 - November 2019 (1 year)

Jacksonville, Florida Area

Essential Functions:

1) Serve as the company's head of finance by managing day-to-day financial operations responsibilities including payroll, weekly cash flow statement preparation, capital expenditures, churn reports, and budget preparation. 2) Own the company's performance related budget management. 3) Manage the company's outsourced monthly financial statement with vendor. Page 1 of 5

4) Own and manage back office executive administration functions including human resources, compliance, interactions with tax agencies, tax preparation vendors, legal counsel, and insurance management.

5) Apply managerial judgement in implementing improved processes and management.

Additional Responsibilities:

- Accounts Payable management

- Oversee Account Receivable and collections management

- Manage customer insurance requirements and renewals

- Oversee company's contract management and monthly invoicing processes

- Guide the Operations Managers to work within the assigned budget Competencies:

- Experience with financial accounting methods and processes.

- Ability to read, understand and interpret financial statements (P&L, Balance Sheet, and Cash Flow).

- Microsoft Excel, Word, Powerpoint, and Internet Browser proficiency.

- Experience with QuickBooks and QuickBooks Online.

- Demonstrated leadership skills.

- Verbal and written communications proficiency.

- Presentation skills.

- Demonstrated ability for teamwork.

- Project management experience.

- Excellent Organizational and Time Management Skills. Administrative Associate

September 2018 - January 2019 (5 months)

Jacksonville, Florida Area

- Liaison with the Finance & Administrative Specialist and Executive Team.

- Assist with Accounts Payable and Accounts Receivable and manage client account balances.

- Work closely with our CPA to ensure all invoices and payments are sent in on a timely manner for our monthly financial statements.

- Assist with payroll, monthly expense reports, and monthly budget management.

- Help prepare reports and assist with other department projects as needed.

- Maintain computer and manual filings.

- Carry out administrative duties such as filing, copying, scanning, and responding to e-mails, etc.

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- Assist in the vendor compliance process and initial set up process when on- boarding a new customer.

- Assist the Finance & Administrative specialist with HR duties as requested.

- Assist CEO and all management staff as needed.

AG1 Financial Inc/ Law Office of Courtney Walters, Esq. Administrative Assistant

April 2018 - August 2018 (5 months)

Neptune Beach, FL

• Answering client calls and directing to the correct associate, maintaining attorney’s calendar and appointment scheduling.

• Setting up conference room for meetings and doc executions.

• Sorting mail, determining importance of mail and client documents, and assigning tasks for the appropriate associate.

• Strong familiarity with IRS, ODAR, and SSI/SSDI award and denial letters.

• Utilizing the Electronic Records Express (ERE) to upload and download new exhibits for SSI and SSDI claims.

• Social media strategy and assisting with organic growth of company Facebook pages.

• Creating monthly newsletters to be sent to clients via mass e-mail.

• Contacting clients regarding legal documents and deadlines.

• Following up with clients after services have been rendered to receive reviews on social media.

• Welcoming clients with a positive and hospitable attitude, as well as answering all their questions regarding tax, disability, probate, and estate planning cases.

J. SCOTT NOONEY, LLC DBA NOONEY AND ROBERTS

Paralegal

April 2017 - November 2017 (8 months)

Jacksonville, Florida Area

• Case management for pre-suit cases in the personal injury field.

• Contacting insurance adjusters about client claims.

• Assisting attorneys in daily tasks associated with these cases.

• Correspondence with clients on the status of their case.

• Collecting medical bills and records for client claims.

• Creating work-ups for demand packages.

• Finalizing settlements for client claims.

• Maintaining standard of client files, filing paperwork, and legal documents.

• Filing pleadings through the Duval County E-filing portal, Page 3 of 5

• Hosting discovery meetings with clients,

• Drafting pleadings and other documents for attorneys

• Coordinating hearings, depositions, and mediations with other attorney offices.

Full Source, LLC

Product Support Specialist

September 2014 - April 2017 (2 years 8 months)

Jacksonville, Florida Area

• Using a Warehouse Management System, RF Smart, and Netsuite to pick, ship, bin transfer, bin count, and perform other routine Warehouse functions

• Using a Content Management System to collect content descriptions and photos of different products for sale from vendors and submitting them to be added to the Full Source Website, an online retailer of safety products.

• Processing returns via Netsuite.

• E-mailing vendors about products, discontinued lists, and other information.

• Processing order approvals via Netsuite, confirming that the order forms have been filled out correctly and with enough detail showing they are not fraud and can be approved to be fulfilled.

• Drop shipping products directly from vendors of safety supplies, creating purchase orders, and having them shipped to customers.

• Billing (through either cash sale or invoice) orders either directly through the sales order or through an automatic billing system.

• Using Adobe Illustrator to take artwork and process it through a Cad Cut machine to create heat press vinyl to customize garments for customers.

• Using great attention to detail to maintain quality control.

• Creating Excel spreadsheets with price file information about new safety products being added for sale from Vendors.

• Contacting customers over the phone to discuss various aspects of their sales orders.

• Contacting vendors by phone and e-mail to discuss customer orders or company orders as well as their products.

Baptist Health

Food Service Worker

July 2014 - September 2014 (3 months)

Jacksonville, Florida Area

Publix Super Markets

Deli Clerk/Aprons Clerk

May 2010 - April 2014 (4 years)

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Jacksonville, Florida Area

Education

Florida State College at Jacksonville

Bachelor of Applied Science - BASc, Public Safety

Management · (2017 - 2019)

Florida State College at Jacksonville

Associate of Arts (A.A.) · (2016 - 2016)

Florida State College at Jacksonville

Technical Certificate, Business Operations · (2017) Florida State College at Jacksonville

Technical Certificate, Business Specialist · (2017) University of North Florida

Bachelor's degree, Political Science · (2011 - 2013) Page 5 of 5

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