Administrative Assistant Office

ANGELICA (Angie) BLANCO

Miami, FL *****

CELL: 305-***-****

************@*****.***

ADMINISTRATIVE ASSISTANT

Accomplished Administrative Assistant, capable of handling a wide range of administrative functions and consistently produce top quality work. Proactive professional with success in providing administrative support to executives. Work effectively in a fast paced environment and consistently prioritize tasks and meet deadlines. Excellent interpersonal skills, professional in appearance, initiative, attention to detail, and follow-through skills. PROFESSIONAL HISTORY

CANTERA & ASSOCIATES, INC.

ADMINISTRATIVE ASSISTANT February 2020 – April 2020

● Assisted with processing Tax Returns (Corporate and Personal) by gathering the necessary documents and signatures to file, archive and mail

● Managed calendar, arranged meetings, appointments and provided reminders to Office Manager and sometimes other directors

● Assisted Accounts Payable with Office Manager (Owner) personal and corporate payments

● Covered the Front Desk when needed (Greeted guests, answered and transferred calls and took messages)

● At times acted as the point of contact between the Office Manager and clients

● Coordinate deliveries and pickups

● Ordered lunch for meetings

● Managed travel arrangements by booking flights, making hotel reservations and creating itineraries

● Sent Memorandums

● Order Office Supplies as needed

MIAMI LIGHTHOUSE FOR THE BLIND AND VISUALLY IMPAIRED, INC. (2005 - 2020) EXECUTIVE ADMINISTRATIVE ASSISTANT May 2018 – January 2020

● Assisted the President and CEO with whatever was needed

● Acted as the point of contact between the President and CEO and donors, Board Directors, clients, students and colleagues

● Handled Executives request and queries appropriately

● Managed calendar, arranged meetings, appointments and provided reminders to President and CEO and sometimes other directors

● Managed travel arrangements by booking flights, making hotel reservations and creating itineraries

● Coordinated communications, tracked and followed up on requests and identified those of importance which require immediate attention

● Receiving and placed calls and handled accordingly

● Prepared check requests, expense reports and purchase orders

● Reconciled monthly expenses to corporate credit card

● Managed organizations contracts

● Monitored office supplies and placed orders

● Created and shared weekly Memorandums

● Assisted with drafting agendas, Power Points and emails

● Opened, sorted and distributed incoming mail

● Coordinated courier services

● Assisted with the drafting and gathered of all Board related materials for quarterly meetings, events and VIP meetings

● Created mail merges for an array of mailings

● Assisted Development Office with fundraising events, meetings, gathering of documents for grants, etc.

● Coordinated and processed facilities request for maintenance requests, errands, luncheons and parking

● Undertook and trained several Staff members on how to run a Silent Auction and oriented new employees on an as needed basis for several departments

● Developed and carried out an efficient filing system

● Maintained utmost discretion when dealing with sensitive and confidential information

● Performed other duties as assigned

CLIENT AND GUEST RELATIONS COORDINATOR June 2012 – May 2018

● Responsible for opening and closing facilities main entrance/s

● Maintained Lobby and Front Desk area clean and neat, presentable for all guests

● Answered and filtered calls accordingly and took messages when necessary for over 50 employees

● Made intercom announcement when needed

● Maintained organization’s “Main” voicemail greeting and signage for Hours of Operation

● Greeted and assisted clients, colleagues and guests with all different needs on a daily base

● Collected, created an maintain daily Attendance logs, via e-mail and paper logs

● Create name tags for all visitors (clients, volunteers and guests)

● Maintained Reception coverage at all times, keeping coverage personnel current and up to date with Front Desk procedures

● Maintained Front Desk printer fully supplied and in working order

● Prepared and kept PR packets and marketing material fully supplied at Front Desk, making them accessible for staff, clients and guests

● Collected and entered information from transportation logs and volunteer applications into database

● Ordered, tracked, distributed and entered client vouchers into database

● Received, filtered and distributed incoming mail and faxes accordingly

● Ordered office supplies as needed

● Kept Reception manual up to date

● Assisted Grants Dept. with the gathering/assembly of documents according to guidelines for Grants and Special Events when needed

● Perform other duties as assigned

DEVELOPMENT COORDINATOR January 2005 – June 2012

● Managed multiple simultaneous projects, within reason, meeting time and budget deadlines

● Updated and maintained all records/correspondence in database, inputted, processed, and acknowledged daily contributions

● Created, processed and analyzed database queries and generated reports

● Assisted with the monthly reconciliations associated with donors contributions in preparation of our annual audit

● Provided administrative support to Senior Development Officer (arranged meetings, conference calls, manage calendar and took notes)

● Generated queries for mail merges (mailings, labels, etc.)

● Coordinated, communicated and managed projects with external direct mail vendor/s

● Assisted officers with necessary documents and requests for the fulfilling of grant proposals, assembly and duplication of packages as needed

● Assisted with cross training on database operations for the Development Department

● Overseed interns and volunteers associated with fundraising/Development Office

● Maintained confidential files containing Major Gift donors information and other proprietary information

● Assisted Senior Development Officer with the drafting of response letters based upon appeal, giving history, request, gift and solicitation

● Assisted Development Office with fundraising events, meetings, gathering of documents for grants, etc.

● Responsible for ordering office supplies and other general office needs

● Perform other duties as assigned

FORTUNE INTERNATIONAL REALTY

RECEPTIONIST November 2004 – January 2005

● Answered, filtered calls and took messages to over 80 employees

● Greeted and assisted clients on a daily base

● Filtered and distributed incoming mail and faxes throughout departments

● Responsible for ordering office supplies and general office needs

● Mailed office correspondence

STATETRUST CAPITAL, LLC

RECEPTIONIST / ADMINISTRATIVE ASSISTANT August 2002 – November 2004

● Answered, filtered calls and took messages to over 20 employees

● Greeted and helped clients/agents with all different needs on a daily base

● Reviewed, inputted, scanned and processed company’s contracts and insurance plans

● Filtered and distributed incoming mail and faxes throughout departments

● Responsible for ordering office supplies

● Mailed office correspondence

HIGHTOWER & WEISER P.A.

ACCOUNTS RECEIVABLE / OFFICE CLERK April 2002 - August 2002

● Copied and mailed correspondence for a number of agents/clients (Depositions, Hearings, Motions and Answers, etc.) for over 15 Attorneys

● Assisted Accounts Payable/Receivable Dept. by making calls to clients/vendors whom had outstanding and present liabilities and assets with the Firm

● Assisted with general filling on a daily base

PROFICIENT SKILLS

Bilingual English/ Spanish Microsoft Outlook Adobe Microsoft Word Raiser’s Edge

Microsoft Excel Power Point

Licensed Real Estate Sales Associate ODM

EDUCATION / LICENSES

High School Diploma

Business Computerized Administrative Assistant Certificate Real Estate Sales Associate License

REFERENCES

● Available upon request

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