Executive Assistant & Office Manager
Resume:
Laura Russell
Grapevine, TX 76051
*************@*****.*** 713-***-****
Summary of Qualifications
Skillful and dedicated Office Manager and Executive/Personal Assistant with extensive experience in coordination, planning, and support of daily operational and administrative functions.
Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
Proficient in Microsoft Office, Google Suite, SAP Concur, Adobe Photoshop, QuickBooks and Oracle Production.
Professional Experience
Contract - Office Manager and Executive/Personal Assistant – Aspen, CO July 2019 to Present
Provide high-level 24/7 administrative and personal support.
Maintain, monitor and coordinate executive schedule, Outlook email, calendar and contacts, conference calls, etc.
Exercise independent judgment to screen calls, demands and/or requests
Coordinate personal/family travel arrangements
Accounts Payable
Accounts Receivable
Process Payroll via ADP
Manage Personal and Business Bank Accounts
U.S. Concrete, Inc. – Euless, TX October 2010 to April 2019
Office Manager and Executive/Personal Assistant
Provide high-level 24/7 administrative support to Chairman, President & CEO.
Maintain, monitor and coordinate executive schedule, Outlook email, calendar and contacts, conference calls, travel arrangements, expense reports, etc.
Exercise independent judgment to screen calls, demands and/or requests for the CEO’s time
Prepare annual budgets for Corporate Staffing events; monthly storage leases
Coordinate off-site, on-site meetings and company events for Corporate and Subsidiary Companies
Coordinate CEO and COO attendance at conferences including preparation of PowerPoint presentations and arranging one-on-one meetings
Coordinate corporate and personal/family travel arrangements
Managed CEO’s personal and family accounts payable
Coordinate press releases with wire service
Maintain Directors Desk and Nasdaq Global Newswire
Prepare internal memorandums
Manage and maintain confidential personnel information
Coordination and setup of quarterly earnings/investor conference calls and webcasts
Distribute board materials for Board of Directors, Audit Committee, Compensation Committee, and Annual Shareholder’s meetings; coordination of hotel, ground transportation, BOD dinners and meals
Interview potential new hires for administrative positions
Coordinate, project manage and space plan office build-outs
Order office furniture and designate offices for new hires
Maintain off-site file storage
Manage summer hires
Coordinate and manage office and IT building maintenance and landscaping
East Wall Owners Association – Grapevine, TX March 2018 to June 2020
President and Property Manager of Condominiums
Responsible for maintenance and control of Common Area improvements and equipment. Maintain the Property in constant repair to reflect Owner pride to insure high property values in accordance with the provisions of the operating budget, as approved by the Board of Directors
Enter into contracts and supervise services for lawncare, refuse, plumbing/irrigation maintenance
Select, train and supervise personnel, as directed by the Board
Compile, assemble and analyze data and prepare specifications and call for bids for major improvement projects. Analyze and compare bids, issue contracts and coordinate the work maintain close and constant inspection to ensure that work is performed according to specifications
Prepare any necessary Vendor compliance letters
Obtain and analyze bids for insurance coverage specified in By-Laws, recommend modifications or additional coverages. Prepare claims when required and follow up on payments, act as Board's representative in negotiating settlement
Accounts payables, receivables and distribute HOA invoices to Owners
Prepare and provide operating budgets, monthly cash flow reports, year-end statements for Owners
Mail notices and collection of delinquency to any Owner in arrears
Schedule and preside all meetings of both the Association and the Board of Directors Coordinate meetings, speaking requests and engagements
Assist in resolving individual Owner’s problems as they pertain to the Association
Perform any other projects with diligence and economy in the Board's best interests
Simmons & Company International – Houston, TX 2004 to 2010
Executive Assistant
Provide high-level administrative support to Matt Simmons, Chairman Emeritus.
Coordinate chairman emeritus' calendar, monitor emails and manage contacts database
Create PowerPoint Presentations
Coordinate meetings, speaking requests and engagements
Distribute musings, process mail, prepare overnight packages and filing
Process expense reports, invoices, petty cash and foreign monies
Prepare and distribute Year End Evaluations and Yearly Employee Assessments to Executives, Manage Directors and Board Members for the Houston, Aberdeen and London offices
Coordinate mail-outs of newly published book by the Chairman
Create correspondence, exports and mail merge documents
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