Office Admin

* ****** *. *****, [Contact: ++971-*********, E-mail: **********@*****.***].

AILENE S. BABAO

Contact: +971-**-*******, E-mail: **********@*****.***, Dubai, U.A.E Visa Status: Husband Visa

ACCOUNTS ASST/ ADMIN ASST/ RECEPTIONIST/ SECRETARY/ Quick learner, Self-motivated, result oriented with demonstrated abilities in Management, with effective cross-cultural communications. A resilient problem-solver who is both outgoing and achievement-driven. Effective at collaborating with others to achieve established goals, to contribute towards the growth and success of the organization.

EDUCATION

QUALIFICATIONS

Year 1998 - COMPUTER PROGRAMMING

Philippines Christian University

COMPUTER SKILLS

MS Office Word, Excel, PowerPoint, and Internet Explorer. LANGUAGES KNOWN

Filipino/Tagalog (Native Language), & English.

CAREER GRAPH

ROUGE (L.L.C) Process & Pipeline Services (UAE)

August 2015 – July 2019

Admin Assistant cum Front Office Secretary

Administrative:

Prepare Local Purchased Orders.

Responsible for taking request under the direct supervision from purchasing department. Coordinates and send to suppliers.

Contact vendors to confirm purchase order details.

Enforce all purchasing policies and procedures.

Track the status and monitor purchases orders, from initial order to delivery. Ensure appropriate items delivered.

Receiving invoices, maintain log sheets and updated records.

Coordinates and ensure that any invoices are sent to accounts. 2 Ailene S. Babao, [Contact: ++971-*********, E-mail: **********@*****.***]. Reception:

Receiving visitors at the front desk by greeting, welcoming, directing, announce them appropriately.

Answering screening and forwarding incoming phone calls.

Receiving and sorting daily mail.

Provide basic and accurate information in-person and via phone/email.

Filling and documentation of reports.

Arrange travel bookings, accommodations and couriers.

Keep updated records of office supplies and keep inventory of stock. Ugarit International Furniture Mfg. (UAE)

July 2013 – July 2015

Accounts cum Admin Assistant

Accounts:

Prepare Daily & Monthly Cash flow and Sales reports.

Accounts receivable and payable processing and data entry.

Issuing and posting invoices, receipts and payment vouchers.

Prepare invoices for sales.

Follow up payments from customer clients.

Preparing bank transfer payments to suppliers import and local.

Arrange supplier’s payable, prepare checks & collection.

Filling and documentation of reports.

Administrative:

Checking accurately and preparing staff and labours attendance report to submit in Payroll Dept in Head Office.

Computation of salary, overtime and send report to Head Office.

Arrange factory labors and staff’s labor and visa renewal.

Coordinate with PR Office for labor renewal, visa processing and cancellation.

Arrange flight bookings.

Prepare and issue labor and staff cash advances, salary loan application, leave salaries and leave applications.

Managing office and factory related issues concerning labours, staff and maintenance.

Made Distribution Enterprises (Phils.)

September 2007 – May 2012

Sales Clerk

Responsible and prepare sales invoice.

Encoding after the salesman receive the order from the customer

Monitoring the stocks & does weekly / monthly inventory

Answers customer’s question concerning location, price and use of merchandise

Handles customer's accounts receivable and salesman collection.

Filling and documentation of accounts records.

3 Ailene S. Babao, [Contact: ++971-*********, E-mail: **********@*****.***]. GIVAUDAN ROURE – Fragrance / Perfume Company (Phils.) July 2005 – September 2007

Researcher / Encoder

Conducts research about products feedback in the market

Field researcher / various product testing in the corporate clients

Administer test questionnaires while in the field / product testing

Consolidating all test answered questionnaires

Encode / Review / Evaluate / Make a report of the research conducted NEW ASIA COMPUTER WORLD (Phils)

March 2001 – July 2002

Accounting Assistant

Assist accounts dept. to maintain files, including but not limited to filing of general ledger,

Corporate accounts record paid and unpaid, documentation and other miscellaneous filings.

Handles customer and employee’s respective accounts’ receivable.

Arrange supplier’s payable, prepare checks & collection. Filipino (Passport no. PO853916A) Married Female

DOB: June 03, 1978

*Supporting Documents and References will be provided on request*

Contact this candidate