Rukkmini Ghosh

Administrative Assistant

M: 310-***-****

E: adfqb4@r.postjobfree.com

A: Los Angeles, California

Career Objectives:

Administrative Assistant with 5+ years of experience preparing flawless presentations, assembling facility reports, and maintaining the utmost confidentiality with extensive experience in relationship management, business administration, strong communication, leadership, and problem solving skills.

Education:

Conservatory Program in Filmmaking & Production, Stella Adler, Los Angeles, California

Bachelors in PR & Communications, European University, Geneva, Switzerland

High school diploma from Gulf International School, Dubai, UAE

Professional Experience:

Administrative Assistant - Tavern Restaurant, Brentwood, Los Angeles

(June 26th, 2019 – Current)

Undertaking daily cash-outs, managing restaurant banks, tip outs. Directly working with Guests, Vendors, Suppliers, maintaining & follow up with invoices, statements and credits. Scheduling appointments for management, liaising between Staff and owners, maintaining health insurances, employment insurance & bi-weekly payroll & payroll exceptions. Administering daily sales reports, employee on-boarding, I-9 verifications and W2 forms. Updating daily on social media and organizing events in house and for the restaurant. Maintaining event calendars, handling inquiries and organizing business trips for the owners. Regular Inventory check & updates, menu changes, updating POS systems. Managing Petty cash, payouts and vendor checks. Liaising with Accountants, GM & the Owners and handling/filing permits and all legal matter. Brainstorming and implementing event plans and concept. Handling budgeting and invoicing. Liaising and negotiating with vendors. Negotiating sponsorship deals and handling logistics. Developing event feedback surveys, obtaining permits and constantly updating senior management.

Reservation/Admin Assistant at Broken Spanish, Downtown, Los Angeles (April 20th, 2018– June10th, 2019)

Managing reservations, updating guest lists, handling events and organizing special events and special requests. Taking reservations of large parties. Overseeing VIP tables and serving clients. Maintaining records of guests’ allergies, like and dislikes. Liaising between owners, Chefs, GMs and employees. Updating websites, Opentable App and other Food & Beverage related apps. In charge of their Social Media Accounts, Website updates, organizing events, etc.

Event Management at Cleo L.A.LIVE, Los Angeles (October 10th 2017 – 5th April, 2018)

Organizing events for clients, designing menus, reconfirming menus, reservations, overseeing VIP tables, large parties, invoicing and helping with part/event budgets.

Freelance Marketing Assistant (3rd November 2016 – 12th March 2017)

Assisting the Marketing Manager with Production, PR and Market research. Developing & assisting with promotional strategies and product development, writing and editing sales and marketing materials, which include articles, presentations, white papers and collateral. Coming up with PR strategies, press and writing articles for product, compiling and distributing financial and statistical information such as budgets spreadsheets, etc. Provide assistance in terms of logistics to events like seminars and trade shows, personal and administrative support includes running errands, coordinating travel arrangements, preparing appointments and agendas.

Marketing Assist / Product Manager - Fullybaked Ice Cream, Los Angeles, California (January 2015 – March 2018)

Introducing and launching Medicated Ice Cream; website and social media management, conducting market research; generating product requirements; determining specifications, production timetables, pricing, and time-integrated plans for Product Introduction; developing marketing strategies. In charge of maintaining product management staff by recruiting. selecting. orientation, and training employees.

Executive Assistant to the Festival Director - Dubai International Film Festival – DIFF, United Arab Emirates, (November 2005 – December 2008)

In collaboration with the Director, helped in developing the programmatic goals and strategies the festival. Established and maintained relationships with key individuals and organizations in the national and international filmmaking community including film talent, producers, agents, distributors, studios, guilds, publicists, film and cultural organizations. Overseeing all creative and administrative aspects of the festival including organizing year round screening programs; that includes tracking, selecting and negotiating with producers, distributors, studios, sales including a number of high profile premier galas. Created festival timelines, managed screening process for up to 5,000 films; that included tracking, identifying and ultimately securing desired films. Developed and managed panels, conversations and other festival events needed. Assisted in the overall smooth running of the festival, performing duties & responsibilities as assigned.

Saks Fifth Avenue, Dubai, United Arab Emirates, (October 2003 – January 2005)

Head Buyers Administrative Assistant – Support in processing orders, liaise with suppliers, invoicing, create proforma invoices and constantly monitoring employer’s inventory, analyzing market trends to help retail locations, determining pricing strategies, crafting and proofreading purchase orders, conducting cost-benefit analysis on various vendors using strong attention to detail to make sure all the figures are correct. Participating in vendor negotiations based on needs of the store buyer.

IT Skills: OpenTable Software, Toast POS, CTUIT, Slack, Ajax, Zaru app, Quickbooks, InDesign, ADP, Micros, Microsoft Outlook, Word, Excel, PowerPoint, Mailchimp

Languages: English, French, Bengali, Arabic, Hindi & Bahasa Indonesian