Executive Assistant Office

PATRICIA DAPHNE D’CUNHA

Juma Al Majid Building, Al Nahda,

Mobile : +971**-*******

Email : **************@*****.***

Professional Summary Executive Assistant with over 7 years providing administrative support for executive – level staff, including coordinating complex travel arrangements & arranging meeting schedules. Offering versatile office management skills, possessing a strong desire to learn and grow professionally. Proficient in MS Office. I am committed to quality performance, cognitive thinking and management of organizational goals. Skills

Strong interpersonal skills

Dedicated team player

Self- directed

Resourceful

Pleasant demeanor

Accurate and detailed

Filing & data archiving

35 WPM Typing speed

Business writing

Work History November 2007 - Current : Al Sayegh Brothers Trading LLC Executive Assistant to the Management & Office Administrator Responsibilities as an Executive Assistant:

Provide executive support to the management in all aspects with the objective of easing routine and daily office tasks thereby supporting the management to distillate on the principal responsibilities of executive management of the company.

The position is responsible for the overall coordination, management and scheduling of the Executive Office including: calendar scheduling, agendas, email correspondence, incoming and outgoing written correspondence, meeting preparation and research.

Keeping abreast of all priorities regarding the Executive Office and executing with efficiency and accuracy.

Coordinating and managing all travel arrangements and visas for executive office.

Managing the personal portfolio of properties, bank accounts, payment of utility bills etc.

Liaison between all departments to ensure proper communications and reporting practices.

Scheduling meetings, taking notes at formal meetings, preparing complex agendas and itineraries.

Maintaining an efficient and logical document management system.

Uphold strict level of confidentiality.

Develop and sustain a level of professionalism among staff and clientele. Responsibilities as an Office Administrator:

Overseeing administrative activities (Head Office, Branch Offices, Warehouse, Service Centers & Retail Outlets all over UAE) which includes infrastructure, monitor front office duties, facility Management & utmost utilization of resources and also serve as a point of contact, for information concerning the activities within the organization.

Utility bill payment schedules for the group utilities. Preparing telephone usage reports for Du & Etisalat

& analyzing the same & keeping control over the expenses & hence minimizing the company expenses.

Preparing Fuel reports, payment schedules for Eppco fuel cards issued to the Company fleet, Salik recharges for the fleet of the company, preparing monthly salik reports.

Procuring & issuing of all kinds of Office stationary together with cost saving, maintaining adequate stock of stationary & preparing stationary expense report each month.

Printing of stationary required internally & externally for the Company, like Business cards, invoices, receipt books etc.

Health Insurance for staff - Addition / deletion of medical insurance, handling claims, Credit notes etc. November 2005 – November 2007 : AV Concepts LLC (U.A.E) Secretary & Administration Asst

Responsibilities:

Preparing pre & post sale documents, coordination with the Operations Dept & Sales Dept to ensure smooth movement of equipment from and into the warehouse or inventory control, attending telephone calls, coordinating with clients & suppliers.

Maintaining the attendance register and the documentation. Follow up on payments and track bad debts. Assisting in planning and organizing new recruitment and induction program of the employees.

Maintaining the employees’ personnel files and related records.

Procuring & issuing of all kinds of Office stationary together with cost saving, maintaining adequate stock of stationary & preparing stationary expense report each month.

Liaising with the accounts department for scheduling payments to suppliers, prompt payment of utilities.

Booking of yearly air tickets to staff for annual vacations & hotel bookings for meetings if any. November 2003 – November 2005 : ICFAI National College (Institute of Chartered Financial Analysts of India, Mangalore.)

Secretary & Administration Asst

Responsibilities

Handling of administrative aspects such as maintaining the files, reporting, correspondence, liaising with the Head Quarters & Regional Office.

September 2002 – July 2003 : Tanishq – The Jeweller (TATA Enterprise), Mangalore. Customer Care & Retail Officer (CCRO)

Responsibilities

Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Handling retail sales, taking and processing the customer orders, attending customer queries, accounting and billing.

Education 2002 St. Agnes College, Mangalore University

Bachelor of Business Management: Marketing & Finance 2003 Karnataka Institute of Commerce

Secretarial Practice & Procedure: Secretarial

(Jr. Shorthand with a speed of 110 words per minute & Jr. Typewriting with a speed of 35 words per minute.)

Certifications Diploma in Computer Applications from Manipal Institute of Computer Education, Mangalore. Additional Information Personal Profile:

Date of Birth : 06.11.1981

Marital Status : Married

Gender : Female

Nationality : Indian

Languages Known : English, Hindi, Kannada, Konkani & Tulu. Passport Number : F 3118193

Passport Issue Date : 22/08/2019

Passport Exp. Date : 21/08/2029

Visa Status : Residence Visa (Company)

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