Administrative Assistant Cash Handling
Resume:
Anita M. Kemmerling
***************@*****.***
Technical Skills
SharePoint, Microsoft Outlook, BP Chemical’s Documentum Database, Traction, RegAction, TXC Refinery Document Librarian, “RED” Marathon’s Reliability Enterprise Data base, Meridian Database, PeopleSoft, Buzzsaw Autodesk, JDEdwards, FoxPro, Access, Gelco Travel Manager 8.0, NASA QARC Database, NASA EDMS system, MS, Powerpoint, Intergraph Microstation, AutoCAD, Hewlett Packard, Accugraph, Access, Adobe Acrobat, FirstHospice Database
Job Experience
Documentation Specialist/ Plant Admin. 08.2018 – 01.2020
LCY Elastomers (Certified)
Doc Specialist for equipment files, Scan and link equip. files to LCY share drives and SharePoint, Retrieve and maintain all equip. files, Create and maintain binders for equip. and instr. files, Update equip. Spreadsheets, Work with engineers on updated equipment files needs.
HR/ Admissions Coordinator/ Administrative Assistant 06.2016 – 02.2018
Dignity HomeHealth
Administrative duties, maintained patient information and bereavement correspondence for family members using the FirstHospice and Consolo database. Answered and directed incoming calls to the DON. RN’s, CNA’s and Marketers, recruited volunteers for services needed and all duties needed.
Documentation Specialist
Williams Purity Pipeline (Advantage Resources) 08.2015 – 03.2016
Admin and Doc Specialist for Engineering Division, Scan and link all files to BuzzSaw Autodesk dbase, Created and maintain all Engineering and Construction correspondence and Priority mail outs from all Bill of Ladings and manifests generated throughout the pipeline projects, Created & maintained a log of all incoming Transmittal requests, supplies and luncheons and all other admin functions as needed.
Administrative Assistant
BP Chemicals (Kelly Services) 10.2013 – 05.2014
Admin and Doc Specialist, Scan and link all files to BP Documentum dbase, RegAction Dbase, and SharePoint, Created and maintain all Environmental correspondence and Priority mail outs from Bill of Ladings and manifests generated throughout the plant Worked with Environmental Engineers maintaining files and permits to the Texas Commission on Environmental Quality, Excel spreadsheets, incoming and outgoing manifests, order supplies and luncheons and all other admin functions.
Documentation Specialist
Marathon Petroleum (Kelly Services) 01.2010 – 10.2013
Doc Specialist for equipment file revamp project, Scan and link equip. files to Marathon RED database, Retrieve and maintain all equip. files from multiple file locations, Create and maintain binders for equip.and instr. files, Update spreadsheets, Work with inspectors and Engineers on updated equipment files, AutoCad updates, P & ID updates, Drawing check ins, and checkouts, Issue instr. tag numbers, Dwg numbers & ISO line numbers, Processed dwg reqs.
Affinity Immediate Care (Part-time) 01.2010 – 06.2012
Front Desk admission, Ins. Verification, Tele-check, Credit and Cash Handling & Acct balances, Appointments, Patient Referrals, Notify Patients of Lab Results, Pharmacy Refills, Medical Records Charting, Organize & File Patient Records/Charts, job duties within Legal & Ethical Boundaries, HIPAA Confidentiality, Pre-Authorizations
Medical Office Specialist
Coastal Gastroenterology Associates (Internship) 10.2010 – 11.2010
Front Desk admission, Ins.Verification, Tele-check, Credit and Cash Handling & Acct balances, Appointments, Patient Referrals, Notify Patients of Lab Results, Pharmacy Refills, Medical Records Charting, Organize & File Patient Records/Charts, job duties within Legal & Ethical Boundaries, HIPAA Confidentiality, Pre-Authorizations
Barrios Technology – NASA/JSC
Crew & Thermal Systems Division - Document Control Specialist 09.2008 – 09.2010
Created, updated, formated, PDF’d and maintained NASA docs thru the NASA EDMS database, Issued, Processed & maintained Doc’s, CCO’s, TPS’s, DR’s, WO’s & CAD Dwg Config. Chg’s, Updated & maintained cal. data, e-mail for cal’s, Calendars, Order supplies
Oceaneering Space Systems – Houston
Production Control – Procurement Expediter II 01.2006 – 09.2008
Estimated material costs, Communicated daily with Engineers for job quotes, created BOM’s for bids, ordered, tracked and expedited all purchases per NASA specs, Coordinated with Production Planners, Machinists and logistics schedules, quotes using PeopleSoft, JDEdwards and FoxPro software, Shippers, Maintained & tracked job status, PO files
Lockheed Martin/GHG – NASA/JSC –
Earth Observation Division- Database clerk– Bldg. 31
Functions Include Data-base entries & Scanned images of Earth resourced Apollo/Skylab mission catalogue data using the NASA EDMS dabtbase.
MUNIZ Engineering – NASA/JSC – EVA Secretary – Bldg. 1
Prepared and Processed Travel vouchers using NASA CI Travel database, Charts & Document’s, agendas for mtgs., calendars & phones.
GHG – NASA/JSC – SR & QA Records Clerk – Bldg. 32
Scanned and indexed documents, Dbase entries using the NASA QARC database, Issued Document No’s for TPS’s, DR’s, IDR’s, 1027’s, 290’s, 1149’s, Routed doc’s for sigs, and tracked and maintained, Archived reports for 2 Divisions, Weekly Reports, interfaced daily with NASA engineers.
CCISD – Space Center Intermediate-Library Aide
Assisted Librarian, book checkouts using SASI system database, reports, assisted teachers and students in computer labs.
Brown & Root - NASA/JSC - Coordinator/designer
(Formerly Pan Am World Services)
Supervised designers and drafters w/job tasks and monitoring jobs for NASA. Checked drawings and ensured accuracy, met with NASA Engineers monthly to discuss jobs being worked, generated monthly reports for work produced and future work load projections, recorded vacations, excused absences, make-up time schedules, scheduled and planned meetings, kept and recorded meeting minutes, interviewed employees for drafting department & answered phones.
Pan Am World Services - NASA/JSC - Drafter III
Facility CAD drafting using Integraph, Flow diagrams, Piping, Mechanical floor plans, A/C & HVAC, Sprinkler, Isometrics, P&ID’s & Plumbing plans, & One-line diagrams, Architectural, Structural & Field checked modifications in facilities at JSC & updated redlines on master drawings, ran plotters & generated monthly reports.
Chemic Engineers - Drafter/Checker
Red lined dwgs, Piping plans, Flow sheets, loop diagrams, instrument indexes, panel dwgs. and demo dwgs.
Hoover Fabricators, Inc. - Drafter/Checker
Drafted spool pieces off isometric drawings. Drafted piping plans, jacketed pipes and structural pieces, checked details, estimated material take-offs for job bids.
Additional Training
National Archives and Records Administration/QARC DataBase Training – NASA
CAD Intergraph Training - University of Houston
MicroStation Training - Brown & Root, Inc.
Advanced Intergraph Training - Texas Computer Graphics
VP Planner and Spreadsheet - NASA/JSC Training Center
Management Training - NASA/JSC Training Center
ETM NASA/JSC
CCISD SASI Database
PeopleSoft training
Medi-Soft
Consolo
HealthCare First
Document Librarian Database – Marathon
Meridian/Documentum DataBase/RegAction DataBase – Marathon
BuzzSaw Database – Williams Purity Pipeline
Education
Office Technology Certificate- College of the Mainland
Management Skills Certificate - San Jacinto College
Medical Office Specialist –Texas School of Business
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