Document Control Manager
Resume:
Hazmin L. Balatbat
Passport No.: P*******B
Passport Validity: 21 APR 2029
Visa Status: Residency Visa – Company (Transferable) Email- add: j ************@*****.***
Mobile No : (971) 056-*******
Have more than 9 years in Experience as Document Controller, Have knowledge in computer software/hardware for office work and effective interpersonal communication skills. Has strong background in document control, preparation of engineering, facilities management and vendor data deliverables such as drawings, specifications, calculations, reports, final documentations, etc Familiar with a range of proprietary software including Microsoft Office (Words, Excel, PowerPoint, Outlook), Adobe Acrobat 7.0 Professional, Aconex, Basic AutoCAD, Emirates Link Maltauro Contracting Establishment Abu Dhabi, UAE ( October to present) Position: Document Controller
Present
Demonstrated proficiency with large-scale Document Control management software (ACONEX)
Registering all incoming and outgoing correspondences, MoM, Drawings & technical submittals into the Expedition for easy tracking.
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, ERI, RFI, CVI, Submittals and other forms of pertinent documents from the client and subcontractors.
Archiving, updating contract package documents
Co-ordination between Main Consultant & Contractor.
Maintain Archive section up to date.
Fulfill Client’s requirements of handing over
Successful closeout and handover of documentation from Projects
Coordinates the training for all new employees on the Documentation System.
Audits documentation system periodically
Monitoring and tracking of controlled documents from initiation to implementation.
Preparation of Monthly Reports for submitting to Client
Daily backup (electronic copy) of project documents
Follow-up with team members for “open” status items KEY COMPETENCIES:
COMPUTER SKILLS:
WORKS EXPERIENCES:
Al Firas General Contracting Establishment Abu Dhabi, UAE ( April 2019 to September 2019) Position: Document Controller
Key Responsibilities
Keeping track of important project documents like project plans, blueprints, vendor contracts and drawings; creating reports for construction managers; keeping documentation safe and backed up; and performing data entry tasks when project documents need updates. Other duties and responsibilities of a document controller include printing out and distributing project documents to managers, vendors and team members; converting paper documents to an electronic format; keeping files organized by project; documenting meetings and uploading documents to the web. This clerical role requires someone with strong computer, communication and organizational skills to work with documents, handle multiple tasks simultaneously and interact with the construction project team.
Al Raha International Integrated Facilities Management, Abu Dhabi, UAE ( April 2011 to Apr 2019) Al Raha International Integrated Facilities Management LLC (ARIIFM LLC) is a private joint venture company established in 2009 in Abu Dhabi, United Arab Emirates. The company employs highly qualified management and staff specialized in the fields of facilities management, catering and support services with more than thirty years of experience in regional and worldwide markets. ARIIFM LLC is a well established and specialized provider of world class total FM, catering solutions and services. Position : Document Controller
Key Responsibilities:
As Document Controller following are my Job Responsibilities.
Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.
I’ am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
Day to Day liaison with Engineering and Project Document controllers to ensure efficient and effective control of all project documentation from any source either generated internally or externally.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Hands on experience in identifying, sorting of data sheets, standards, isometrics, manuals etc.)
as per ISO 9001:2008 Quality Management System, QMS & ACONEX.
Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
Assist with the implementation, management and administration of the electronic document management system.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Ensure that Project Team and contractors comply with the document management system process and procedures.
N.G YUMOL & ASSOCIATES (Philippines), Makati City (July 2004 to June 2010) Position : Executive Secretary
Key Responsibilities:
As Executive Secretary following are my Job Responsibilities.
Prepare business correspondences and typing all reports needed.
Prioritization and proper handling of follow ups and pending files.
Arrange official report and minutes of the meeting
Responsible in monitoring incoming and outgoing emails.
Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instructions.
Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
Collect and prepare data for records and reports.
Hold valuable roles, helping connect management and potential customers
Typing, attending telephone calls and call screening, producing reports and presentation as well as welcoming guests and handling senior level correspondence
• Schedule appointments and arrange meeting
Distributes confidential memos and letters as per assigned managers
• Maintain a file record (hard & soft copy) of all correspondence
• Perform any other task or assignment as and when requested by the Managing Director EDUCATION BACKGROUND:
Telecommunication Technician (1997 – 2000)
AMATEL- San Agustin, San Fernando, Pampanga
SEMINARS & TRAINING ATTENDED:
ACONEX Certificates 2012
Bureau VERITAS Certificates 2018 – (Based on ISO 9001:2015 & ISO 14001:2015 Standards) Bureau VERITAS Certificates 2013 – ISO 19001:2008 & ISO 14001, 2004 Bureau VERITAS Certificates 2013 – OHSAS 18001:2007 & ISO 22000:2005 BSI 2012 – (ISO 9001: 2008)
HILTI 2006 – Passive Firestop Technology
HILTI 2008 – Product Application Topic Seminar Sanitary Firestop CERTIFICATES / RECOGNITION:
Certificate of Appreciation – 4 May 2018
Mr. Ramy Iskander - Associate Director Quality Assurance Mr. Ramzi Ghannoum - Project Director
Mr. Michael Barretto – General Manager
Mr. Feras Jouhar - Project Manager
REFERENCES:
References will be provided upon request
PERSONAL DATA:
Citizenship : Filipino
Gender : Female
Birthday : 25 May 1980
Marital Status : Single
Visa Status : Employment Visa
Physical Status: : Excellent
I hereby certify that the above details are facts to the best of my knowledge and beliefs. HAZMIN L. BALATBAT
Applicant
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