Office Administrative Assistant

Location:

Pretoria, Gauteng, South Africa

Posted:

August 27, 2020

Contact this candidate

Resume:

COVER LETTER OF CELESTE APPIES

SIR/MADAM

Why you should hire me

I perform consistently in line with the organisational policies, vision and mission to achieve quality acceptable deliverables.

I take responsibility and I am accountable for my personal contribution.

I show initiatives and contribute actively and consistently.

I am flexible and I am always willing to learn and develop consistently not only for personal growth, but also for developing organisations.

Every action I take is objective and goal driven.

Personal Profile/Attributes:

I am a passionate, dedicated, energetic, assertive and hardworking person. I can contribute effectively to the development and achievement of the organisational objectives. I am a team role player and can work well in a team. I can also work without or with minimal supervision and under extreme pressure, and even beyond normal working hours (overtime) or on irregular hours. I am logical and I exercise creative and calculated decisions. I am ethical and professionally responsible.

I have computer literacy (Microsoft office); I have knowledge of administrative processes. Here are some of leadership skills that I possess amongst others: I possess good communication skills and good interpersonal relations. People handling, decision making skills, planning skills, listening skills and goal setting skills. I am confident, fast, and accurate and adapts easily to new changes. I maintain high degree of integrity and tact to handle sensitive and classified information.

My immediate aim is to secure a position where I would be able to consolidate the various traits and knowledge that I gathered through my studies, independent work (see attached cv) and to enable transfer of relevant skills should I secure the position at hand.

I would like to develop my abilities within an organisational environment that demands high standard and therefore gain relevant experience. I would also not mind commencing in an entry level position while learning new and creative ways to increase my skills. I have attached my CV and I look forward to hearing from you. Have a great day.

YOUR’S SINCERLY

CELESTE APPIES

PERSONAL DETAILS

SURNAME: Appies

FIRST NAMES: Celeste

IDENTITY NUMBER: 890**********

DATE OF BIRTH: 11 September 1989

GENDER: Female

MARIAL STATUS: Single

DEPENDANTS: 1

ADDRESS: 1 Gouda, Avondale Atlantis, 7349

CONTACT NUMBERS: *************@*****.***

CELL: 079*******, 065*******

LANGUAGES: Afrikaans, English

NATIONALITY: South African

DRIVERS LICENSE: Code 08

CRIMINAL OFFENCES: None

RELIGION: Christian

EXTRAMURAL ACTIVITIES: Reading, music, socializing, outdoor trips.

EDUCATION QUALIFICATION

INSTITUTION: High School Silverton

HIGHEST STANDARD PASSED: Matric (Grade12)

SUBJECTS: Afrikaans, English, Mathematical Literacy, Life Orientation, Business Studies, Computer Applications Technology, Geography.

TERTIARY EDUCATION

UNIVERSITY: University of Pretoria

COURSE: Bachelor of Social Work (1st year)

SUBJECTS PASSED: Academic Literacy, Information Literacy, Social Work in Practice, Social Work Theory, Psychology, Criminology, Introduction to Research, Sociology.

INSTITUTION: Siyanqoba 2013 - 2014

COURSE: Business Administration NQF Level2

Skills obtain through practical:

●Identify and maintain records

●Maintain an information system

●Process numerical and text data

●Receive, distribute and dispatch mail in an office environment

●Receive and execute instructions

●Process incoming and outgoing telephone calls

●Behave in a professional manner in a business environment

●Attend to customer enquiries

●Operate and take care of equipment in an office environment

●Manage time and work processes within a business environment

●Investigate the structure of an organisation

●Demonstrate an understanding of the business environment

●Keep informed about current affairs relating to one’s own industry

EMPLOYMENT HISTORY

PREVIOUS EMPLOYER: Census (Stats SA) 2011

POSITION: Fieldworker

CONTACT PERSON: Michael

CONTACT NO. 076*******, 012*******

EMPLOYER: Agricultural Research Council 2013 -2014

POSITION: Administrative Assistant

CONTACT PERSON: Dr Ben Greyling

CONTACT NO. 012-***-****

DUTIES:

Provide administrative and general secretarial support to the manager i.e. manage diary, arrange travel, meetings, workshops, teleconferences, videoconferences and other events.

Manage the office - develop, track and follow up on processes to ensure that the programme’s business is dealt with effectively.

Prepare information and support documents for meetings, presentations, reports and take minutes.

Develop and maintain proper records through filing, retrieval, retention, storage and destruction.

Screen telephone calls, enquiries and convey messages.

Set up systems to co-ordinate the flow of correspondence to and from the office.

Generate invoices to clients using the customer service system of ARCFin.

Develop good customer relations.

EMPLOYER: The Workforce Group

POSITION: Administrator/Recruiter 2015

CONTACT PERSON: Lisa Liebenberg

CONTACT NO. 021-***-****/ 079*******

I was employed as a branch administrator. In our recruitment office we help employ hundreds of people and capture all relevant information. We also tended to the individual needs of all clients

Duties:

Recruitment of candidates.

Placements of candidates

Obtaining all relevant documentation of candidates i.e. CV, ID, Banking details. Etc..

Upload / Capture all information.

Update all personnel files.

Capture all personnel hours worked & send through to wages.

Handling all wage queries.

Corresponding with clients via email & telephone.

Handling disciplinary notifications, procedures and warnings.

Signing of contracts.

Managing branch telephone – Handling wage queries. Taking messages and relaying to relevant parties

EMPLOYER: Laser Logistics

POSITION: Admin Clerk 2016 - 2017

CONTACT PERSON: Rameez Hector

CONTACT NO. 021-***-****, 078*******

Job Function:

●Driven by KPI’s and Internal reports

●Daily TMS / Accellos operational and warehousing reports

●Ensuring all customer orders are booked as stipulated

●Daily reporting to ensure critical areas of the booking system is controlled and any discrepancies addressed and resolved

●Strict control of POD’s

●Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved

●Ensure integrity and accuracy of the booking system

EMPLOYER: Outershield Security Solutions

POSITION: Administrator/Recruiter 2018 - Current

CONTACT PERSON: Reginald Theys, Shashle Fredericks

CONTACT NO. 061*******/ 076*******

I was employed as a branch administrator. In our recruitment office we help employ hundreds of people and capture all relevant information. We also tended to the individual needs of all clients

Dutie/Responsibilties:

•Secretarial Assistance up to 4 consultants

•Copy tying of standard letters

•Candidate application details

•Typing CV’s, both draft and final versions

•Daily Database Management

•Up-date of Candidate – Client Data Base / Direct Mail list

•Reference Checks

•Production & Delivery of Client Direct Mailer

•Drafting invoices

•Mail in/out

•Responsible for Purchasing as per Policy

•Design / placement of Advertising for recruitment (Uploading job description onto the Mednurse website.)

•Handling general enquiries

•Filing / photocopying

•Basic accounts – Sending out of invoices as required

•Filing

•Ensuring all administration documentation is in stock, printed and available

•Attend staff/training meetings when required.

•Any other duties requested to assist with company operations.