Assistant Office

MYLA DIG PUATO

Deira - Dubai, UAE

Mobile : +971*********

Email : *************@*****.***

Nationality : Filipino

Date of Birth : May 03, 1976

Visa Status : Employment

Years in UAE : 15 years

Driving License : 3607535

OBJECTIVE

To utilize my expertise and knowhow more work to be add into my knowledge of the new organization, in order to ensure the accuracy and complying of the rules and standards which leads me and to build healthy, compliable staff that will lift-up into the new company. MAJOR QUALIFICATIONS

Aggressive, Dedicated and Fast learner

Can work under Minimal Supervision and can-do multi-tasking

Excellent Organizational and Customer Service Skills

Excellent Oral and Written English Communication Skills.

Knowledgeable in MS Application/Outlook.

JOB EXPERIENCE

3rd January 2018 – 30th July 2020 –Jumeirah Golf Estates / Wasl Properties - Project Completed Legal Dept., CEO Office, Finance (CFO) Dept., Buss. Dev. & Sales Dept., Commercial Relations Management Dept.- Admin Assistant/Document Controller/Procurement Assistant

Directly reporting Legal Director, Executive Director, Associate Managers and Senior Managers.

Directly reporting and assisting to the PA of CEO’s Office.

Deal with all enquiries in a professional and courteous manner, in person on the telephone or via-email.

Provide reports, as requested by Manager & Management. (Legal, Compliance, Buss. Dev. CRM Managers, CEO’s Office).

Assisting related activity of the company.

Handling a high volume of important documents and enquiries whilst providing proper documents.

Assisting the manager’s meeting schedule and ensure the meeting are arranged.

Assisting and carrying out administrative tasks such as completing paperwork and filling BoD, ExCom, Legal, Buss. Dev. & Sales, CRM documents.

Assisting finance for preparing manual payment receipt, cheques deposit transactions, sorting and updating incoming ongoing PDC’s excel report. (Oracle and SAP System)

Manage the entire process of all BoD-MoM, Excom, NDA, SPA, MoU, RFP from the initial and signature step, until keep in track the transactions.

Receive Courts litigation and notification document, Clients, Contractors, Consultants documents directly filed to our record (system and hard copy files).

Client’s information/details name of the company, contact person, contact numbers directly save to our database.

Record, scan, save, upload distribute the received & collected documents through different Department Management System and keep track of all transactions.

Answer internal and external telephonic and email queries on different of supported departments.

Follow up the document management guide to process daily documents. DECEMBER 2016 – OCTOBER 2017 – VECTOR DESIGN LLC

Admin Assistant / Project Coordinator / Receptionist

Deal with all enquiries in a professional and courteous manner, in person on the telephone or via-email.

Provide reports, as requested by Management.

Assisting with sales related activity of the company.

Handling a high volume of customer enquiries whilst providing a high quality of service to each caller.

Tracking sales order to ensure that they are scheduled and sent out on time.

Supporting the field of sales team effectively by preparing sales quotations.

Carrying out administrative tasks such as completing paperwork and filling documents.

Monitoring stationery and pantry items.

Maintaining the car-kms., log-book.

Maintaining the records of monthly inquiry and submit to CEO every month end.

Maintain records of supplier’s registration, new registrations, renewal and regular basis.

Real soft (Sales Orders, Purchase Order, PI and Goods Receipt Note, Packing List, DO’s)

Updating monthly the stock report from the warehouse.

Attend In-House training on Products/Services.

Registering with all government entities.

Updating stock report and monthly physical stock count with production Manager.

Managing Supplier Catalogues.

Requesting sample to the suppliers.

FEBRUARY 2010 – JUNE 2016 – MIDEAST DATA SYSTEM (Site & Power – Dubai) Admin Assistant / Document Controller / Receptionist

Directly reporting to the Managing Partner and Chief Accountant.

Filing of important and personal documents, manage in/out calls, flight booking & hotel reservations for the office colleagues.

Preparing Expense claims for the Project Dept. to Account Dept.

Preparing quotations Sales Dept. (SDMO - Generator, Emerson - Liebert’s UPS & Emerson - Liebert’s Close Control Units – CCU)

Preparing Quotations & O&M Manual to the clients.

Preparing Technical / Material Submittal to the clients.

Ensures all documents of Admin, Sales, Accounts and Project Dept. are properly filed and segregated.

Preparing documents for new & renewal colleagues for Ministry of Labor through our PRO.

Update network connection, all computers and machines condition.

Inform all colleagues for any updates in the company during their absence.

Responsible of updating all contacts through office phone system & dial guard.

Responsible for reporting any office defects to the building maintenance.

Provide high quality customer service by answering customer inquiries efficiently.

Convey messages and re-direct them where appropriate.

In charge of all incoming stationary supplies inventory.

Preparing purchase orders and updating purchase order report. APRIL 2005 – JANUARY 2010 - Gulf International Multimedia Receptionist / Office Coordinator / Document Controller

Directly reporting to the Managing Director / Finance / HR Manager.

Filing of important and personal documents, manage in/out calls, flight booking, hotel reservations for the Office colleagues.

In charge of all incoming stationary supplies inventory.

Responsible for everyday to monthly to quarterly to annually inventory of all newspaper, magazine, office supplies in the office.

Update all machines if they are still running good condition.

Responsible of updating all client contacts through office phone system & dial guard.

Responsible for reporting any office defects to the building maintenance.

Responsible for everyday in coming news paper and magazine if they properly delivered to us.

Preparing news paper and magazine for our clients to deliver.

Responsible for updating contact lists of the office.

Inform all colleagues for any updates in the company during their absence.

Ensures all documents of Sales, Admin, and Accounts Dept. are properly filed and segregated.

In charge of in/out mail and courier.

Provide high quality customer service by answering customer inquiries efficiently.

Convey messages and re-direct them where appropriate.

Preparing purchase orders and updating purchase order report. JUNE 1997 to DECEMBER 2000 Caloocan City Hall – Philippines Department of Public Safety and Traffic Management – (D.P.S.T.M) Admin Assistant / Receptionist / Secretary

Directly reporting Department Head and TM Police officers.

Responsible in process of time sheet and workflow of the department.

Prepares daily and weekly status report of the department thru our department head.

Ensures all documents are facilitated within in time and proper resolution was executed.

Coordinating to our Police and Traffic enforcer agent and higher personnel in the department.

Responsible in the accountability license confiscated, to be submitted in the Main Office. Language

Filipino, English, Japanese

PERSONAL REFERENCES

Mr. Mohamed Tekeisham – Legal Director (JGE)

Shk. Mohammed bin Zayed Road, Next to the

Green Community- Dubai UAE

Tel. No. 04 375 7332 Ext. 7332

Ms. Elita Diniz – CRM Executive Customer Service

Shk. Mohammed bin Zayed Road, Next to the

Green Community- Dubai UAE

Tel. No. 04 375 3516 Ext. 3516

Contact this candidate