Administrative Assistant Office
Resume:
KATHLEEN M. Gatz
Bloomingdale, IL 60108
*****.*.****@*****.***
PROFESSIONAL EXPERIENCE
Schaul’s Signature Cuisine; 2003-present – Waitstaff, Bartender, Supervisor 2018-Director of Operations
Manage/supervise 2 to 30 employees, according to event size
On-site event coordination including assigning various roles ad tasks to staff members
Resolve last-minute issues that arise to ensure the event stays on schedule and creates the clients vision
Director of Operations
Oversee all aspects of operations, including; scheduling, hiring, training, inventory, cost control, coordinate rentals, maintain all company vehicles, update prices in CaterEase, run production meetings, maintain all required certifications
Fill in for all/any positions when staff is needed
Load and unload trucks when needed
Making sure are event are staffed, all rental items are ordered and all time lines are followed (events can range from 25 to 1500 guests)
Work with the sales team to ensure the event site fits the needs for the event/client
*heating units
*refrigeration
*tables, chairs
*ice, water, electricity
*prep area, garbage disposal
Prinova USA; 7/2017 to 4/2018 - HR Coordinator On-Boarding
•Assemble new hire packets, prepare folders and on-boarding binders
•Create ID badges for all new employees
•Work with the managers to gather information regarding first 2 week schedule and the 30.60.90 day goals and objectives
•Complete all new hire tasks including scanning and saving all paperwork electronically
HRIS
•Maintain HR records and documentation for personnel files
•Update company organization charts(created simple org charts in PowerPoint) Create and update reports and spreadsheets for various HR needs
•Work in PowerPoint to create monthly postings and special events Payroll and Benefits
•Assemble and send benefits package to eligible employees, including enrollment meeting information Update benefit eligibility spreadsheet as needed
•Organized and distribute all bi-weekly pay stubs within 3 local locations and various out of state locations
Midwest Equity Mortgage; 04/2016-05/2017- Benefits & Payroll Coordinator Employee Benefits
•Managed the open enrollment for all employee benefits including; medical, dental, vision, Term Life, STD, LTD and 401(k)
•Along with payroll team, completed semi-monthly payrolls for 260 employees efficiently and the correct state/unemployment deductions were made
•Oversaw the monthly billing process for the company's total benefits package
•Ran weekly 401(k) and attendance reports to ensure quality of reporting On boarding and Offboarding
•Completed all new/re-hire employee orientations
*Conducted tours of the multiple offices and building in the business complex
*Prepare new-hire information packets for each new employee
*Coordinated all new employees' information in ADP software
•Arranged and conducted exit interviews with terminated employees
*Completed all termination paperwork
Brook Electrical Supply: 04/2015 — 01/2016 — Business Service/Reception Coordinator Business Services
•Planned and coordinated all inter-office events, including lunches with customers and upscale meetings with meals and cocktails
•Planned, organized and shopped for breakfasts/lunches for 5 associated plants/locations
•Worked with supervision on times, dates and menu
•Managed shopping, ordering and payment for services
•Coordinated travel arrangements for co-workers, including ground transportation, flights and lodging Planned and arranged Annual Company Picnic
•Assembled and managed a team of volunteers
•Was responsible for event set up and break down
•Worked with food, rental and entertainment vendors
•Maintained the ordering of all office, coffee, vending and lunch room supplies for 6 Brook locations
Reception
•Answered all incoming calls for all 6 locations and routed to correct person/location.
•Greeted all visitors and vendors
•Ensured all guests were signed in correctly and directed them to the correct location
•Created monthly logs on an Excel spread sheet to accurately monitor incoming traffic
•Organized and routed all incoming mail and packages
•Made sure all outgoing mail was appropriated stamped and out with the daily mail
•Scanned, downloaded and indexed all tax forms in the "Eclipse" system
•Closed out all the of the Manifests on a daily basis
•This included scanning, downloading, releasing and manually making corrections before closing them
•Handled any and all of the day-to-day requests for supervisors
Klein Tools-Turn-Key Forging & Design: 10/2001-09/2014 - Administrative Assistant Human Resources
•Performed weekly and bi-weekly payrolls for 60-80 employees
•Corresponded on workman's compensation issues
•Maintained office supply inventory while meeting budgetary restrictions
•Planned events for holiday parties, summer picnics and various meal events
•Worked with managers to assist with additional tasks as needed
•Interviewed & contracted cleaning, snow plowing, coffee & vending and landscaping vendors
•Assisted the Account Payable Department with all of the incoming vendor invoices, scanning, coding and making sure the quantities and dollar amounts were correct
•Served as the direct Klein/Turn-Key contact for one of our major oil distributors
Shipping and Receiving
•Checked accuracy and quality of outgoing and incoming daily shipments, ensuring delivery to the appropriate individual
•Processed LDL and customs paperwork
•Collaborated with union employees on quality assurance for daily frucks' inventories
Century Auto Sales, LLC: 4/2000-2018 Administrative
•General office work including answering phones, working with customers, adding inventory to Police Book and Fed DMS program.
Working with the State TRP program to manage all new license plates
Dimension Molding/MicroMold: 01/1995 - 03/2001 - Administrative Assistant Human Resources
•Reconciled accounts payable and accounts receivable
•Purchasing Manager for the following: office supplies, paper products and janitorial supplies
•Performed weekly payrolls for 50-70 employees
•Planned events in conjunction with various holiday functions
•Serviced and repaired all office equipment needs
SKILLS
Proficient in Outlook, MS Word, Excel, PowerPoint, ADP/HRB, Paylocity, Quick Books, Eclipse, Kronos time keeping system and AS400. Certified in HIPAA, CPR and first aid responder. ** Certified Illinois Notary Republic
EDUCATION
Cibola High School — Albuquerque, NM
College of Du Page — Glen Ellyn, IL — Accounting
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