Executive Assistant Office
Resume:
Brandi
Oswood
*** ******** **** ******, ** *****
***********@*****.***
Linkedin.com/in/brandi-oswood-066593140
Executive Assistant/Business Administrative professional with strong leadership and relationship-building skills. Responsible for developing and maintaining detailed administrative and procedural processes that improve accuracy and efficiency and achieve organizational objectives. Detail-oriented and driven executive assistant with expertise in problem solving and managing daily office functions.
Skills
Notary: Established 2018
Business Office Administration & Office Management
Data Entry & Filing Systems Knowledge/Implementation
Organization & Attention to Detail
Heavy Calendar Management & Scheduling
Travel Arrangements & Itineraries
Interpersonal, Strong Verbal & Written Communication
Litigation experience
Event Planning & Event Management
New Hire Onboarding Processes
Conflict Resolution and Confidentiality
Team Leadership and team building
Knowledgeable in all Microsoft Programs, QuickBooks & Google Docs
Project Management & Planning
Advanced Clerical Knowledge
Self-motivated
Experience
Executive Assistant / Request Technology, Naperville, IL
AUGUST 2019 – MAY 2020
Direct Administrative support to President of the company
oi.e.: Calendar management, scheduling meetings, travel arrangements and other company related business
Organize and gather data for Weekly Recruiter Meetings
Organize, gather and update data for daily, weekly or monthly Intake calls with Clientele.
Responsible for Company Financials (included invoicing, reconciliation, budgets, etc.).
oPreparation of inputting daily, weekly and monthly Client Invoices, Bills, and Deposits using QuickBooks software
oPoint of Contact for Financials
oPayroll
Business Office Management duties pertaining to the company and Contracted, Direct Hire and Corp-to-Corp Employees (i.e. new hires, disciplinary action, payroll, office supply inventory and ordering).
Meet with vendors to discuss upcoming Contract renewals
oReview new contract with old to ensure the company understands the changes made to new contract and why
oRelay said information to the President, Executive Assistant II and ownership and discuss any further details pertaining to Vendors and Vendor Contracts
Implemented Electronic filing system to ensure company efficiency when saving or researching previous company files.
Responsible for the renewal of all company related contracts with Clientele and Vendors
Responsible for renewing Liability, Crime, Worker’s Compensation and Employee Insurance benefits and plans
Conduct meetings with ownership and Executive Assistant II, to ensure the company is running smoothly and efficiently.
oIntroducing new job boards to help recruiters when posting new jobs, we received from our clients
Planning and Execution of companywide events for Employee of the Month, Employee Lunches, Employee Birthday’s, and other company activities.
Responsible for inputting and updating New, Closed, or updates to Jobs in PCR data system
oUpdating Job listing via Excel and Google One Drive.
Executive Assistant to CEO / Butterfield Health Care Group, Inc., Naperville, IL
JANUARY 2018 – FEBRUARY 2019
Organize and gather data for Weekly, Monthly Board Meetings, Worker’s Compensation Meetings and Insurance Liability/Open Claims Meetings.
oResponsible for providing all executives with meeting minutes shortly after meetings adjourn.
Worked closely with third party insurance company to update, change or renew current insurance policies for all Nursing Facilities and Corporate company policies
oCrime, Property, Worker’s Compensation, Employee, etc.
Meet with vendors to discuss upcoming Contract renewals
oReview new contract with old to ensure the company understands the changes made to new contract and why
oRelay said information to the CEO and discuss any further details pertaining to Vendors and Vendor Contracts
Provided Nursing Home Administrators with updated copies of Vendor Contracts for their Contract books to ensure compliance with Statewide policies.
Daily, Weekly, and Monthly organization to CEO’s Schedule in relation to meetings, conference calls and travel arrangements.
Worked closely with litigation pertaining open confidential cases for Corporate and Nursing facilities.
oFact finding, compilation of required documents
oScheduled meetings and took notes pertaining to each case and what the next steps would be.
Responsible for heavy calendar management and travel arrangement for CEO and other Ownership.
Planning and Execution of Corporate wide events for Employee of the Month, Employee Lunches, Employee Birthday’s, and Corporate wide Holiday Party for each separate facility and location.
Responsible for obtaining, issuing out, & collection of Employee Work-Cell Phones.
Reconciliation pertaining to Company issued Credit Cards
oObtaining receipts and compiling all information into a detailed spreadsheet for CFO to later review.
Business Office Management duties pertaining to Corporate Office and Facility Employees (i.e. new hires, disciplinary action, office supply inventory and ordering).
Person of Contact and Project Manager for multiple Business Entities with the company umbrella.
oRenewing of Contracts with Vendors
oBuilding Certificates/Licensing
Point of Contact for CEO and three additional C-Level Executives (Owners)
Office Administrator, Church Secretary / ManPower, St. John’s Lutheran Church, Somonauk, IL
JULY 2017 – JANUARY 2018
Organize/gather data for Weekly and Monthly Board Reports, Board Meetings and Staff Meetings
Provide Church/Congregation Members with any information pertaining to Church Events and Activities
Responsible for daily, weekly, and monthly changes to Pastor’s Calendar and Church Calendar (in house & online).
Creative Design of News & Notes, Weekly Worship Folders, Church Activity Flyers, Monthly Church Journal, Church Website (including postings & webpage design), and Church Facebook Page.
Responsible for ordering supplies to replenish Office inventory, Maintenance inventory and Church inventory.
Inputting of Data pertaining to Worship Attendance, New Members, Birthdates, Wedding Anniversaries, Baptism Anniversaries via Church Windows Software
Office Manager / A&W Lawn Services, Montgomery, IL
OCTOBER 2013 – JUNE 2017
Hired as Administrative Assistant in 2013 and promoted to Office Manager in 2015.
Preparation of inputting daily, weekly and monthly Client Invoices, Bills, and Deposits using QuickBooks software
Office management duties pertaining to employee schedules, disciplinary action, new hires, office supply inventory and ordering, lawn care supplies inventory and ordering, customer accounts and relations.
oPayroll
oInsurance Benefits & onboarding
Coordination and scheduling of special projects, job schedules, and quotes for any lawn care services requested by client or customer.
AP/AR experience in collections pertaining to customer accounts
Nanny / Private Family
JANUARY 2015 – SEPTEMBER 2016
Provide daily care for younger child and before/after school care for older child
Provide all day care for both children during the summer months
Transportation for children to/from school or other activities during work hours
Addressed behavioral and learning issues with parents
Incorporated music and play into developmentally appropriate activities for children
Maintained a safe play environment by emphasizing and maintaining cleanliness and organization.
Organized and engaged in recreational activities such as games, puzzles, and reading
Encouraged curiosity, exploration and problem-solving appropriate to children’s development levels.
Engaged with children on an individual basis in a pleasant manner.
Education
Associates of Applied Sciences, Major: Social Work/ Waubonsee Community College, Sugar Grove, IL
AUGUST 2014 - DECEMBER 2016
Graduated December 2016
Anita Dickson Scholarship Award 2016 via Waubonsee Community College Scholarship Foundation
Stein-Kramer Scholarship Award 2015 via Waubonsee Community College Scholarship Foundation
Trio-Student Support Member
Activities
Volunteering: Feed My Starving Children, Hessed House of Aurora, Habitat for Humanity, Sneakerz Heartz, and Movers for Moms
Notary to the Public Established August 2018, Expires August 2022
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