Executive Assistant Administrative

Pamela White

*** ********** ******, *** * Brooklyn, NY 11233

***********@*****.*** 917-***-****

SUMMARY:

Experienced Administrative Assistant with strong communication skills and the proven ability to support upper management.

EXPERIENCE:

Noors Staffing, New York, NY 01/2020 - Present

Temporary Agency for Executive and Administrative Assistants

Roles utilizing Microsoft Office Suite advanced skills

Handling expenses and travel assistance

Independent Contractor Positions:

CalChoice Financial, Chino Hills, CA 03/2017 – 11/2019

Licensed Insurance Agent in NY & GA

Networking and building client base in GA & NYC

Teaching Financial Literacy to potential clients one-on-one

Selling Life Insurance, Annuities and Land Banking Real Estate Investments

Keller Williams Realty Landmark II, Rego Park, NY

Licensed Real Estate Salesperson

Part time Agent concentrating in residential sales in Brooklyn, NY

Learning contracts, forms, terms, rules and regulations, and technology programs related to Real Estate Business

Fashion Style Essentials, Brooklyn, NY

Founder & Owner - Women’s Accessories Boutique Pop Up Shop

Handled all logistics of owning retail business

Handled all merchandising, marketing and sales.

Merrill Corporation New York, NY 03/2012 – 02/2017

Administrative Sales Assistant –MCS East Sales Department

Supported C Level Executives – Chief Operating Office, Chief Revenue Officer, Chief Marketing Officer and Regional Vice President of Sales - East Coast Division

Managed and worked with the assistant of the CEO for all Roadshow and travel logistics for senior level executives from various parts of the company.

Coordinated client events with CRO held in our domestic and International spaces – flight, hotel and car service arrangements and meeting materials

Prepared and edited sales decks and presentations and client letters, monthly reports, using Word, Excel and PowerPoint

Processed all monthly travel expenses reports and department invoices using Oracle system iExpense

Managed and inputted customer data in SalesForce

Assisted HR and IT onboarding process of new team members

Pamela White Resume Page 2

Buck Consultants, LLC (ACS Company) New York, NY 03/2010 – 09/2011

Senior Administrative Assistant to Managing Director – Executive Compensation

Department (Perm Position)

Maintained Managing Director’s calendar using Outlook

Handled all roadshow & travel logistics for senior level executives – flight, hotel and car service arrangements for internal and client events within the U.S.

Managed and executed all monthly travel expenses for senior-level executives

Coordinated and expedited monthly client billing and invoices for department

Researched company via proxy statements for potential new executive compensation clients

Updated company survey data for various compensation clients via PowerPoint.

Buck Consultants Continued:

(Temporary Assignment) 11/2009 – 03/2010

Administrative Assistant - Managing Director of Retirement Department

Basic office functions, copier maintenance, faxing, and special projects

Assisted with client correspondence, spreadsheet and forms Reception coverage (floater coverage)

(Temporary Assignment) 03/2009 – 03/2009

Executive Assistant to Senior Vice President of Research & Publication

Compiled and published Buck Consultants “Daily Digest” internal research newsletter in Microsoft SharePoint

Internet/intranet postings detailing health & benefit articles using all Microsoft Office Programs

Coordinated and scheduled Live Meeting Conferences - ordered supplies, lunch and IT equipment for internal training classes

Citigroup CitiCards Division New York, NY 08/2005 – 09/2008

Executive Assistant to Chief Administrative Officer

Managed all internal and external meetings for executive via email using Outlook

Booked domestic and international travel arrangements – hotel bookings, car services using Concur

Arranged roadshows and business events, Executive luncheons and dinners.

Tracked and managed monthly expenses – Diners Club bills and personal flexible spending accounts

Proficient in Citi software systems - P2P, Citi Travel & Expense, Concur, and PeopleSoft

COMPUTER SKILLS:

Microsoft Office: Word, Excel, Outlook, PowerPoint, and SharePoint

Apple Products, Google Docs, Google Drive, Linkedin, Twitter, Facebook, Instagram

Travel & Expense Systems: Concur System, American Express Business Travel, Oracle iExpense, Egencia

Citi Software Systems: P2P, Citi Travel & Expense - Concur and PeopleSoft Investment Banking Business

Other Business Systems: Adobe Acrobat and SalesForce

EDUCATION:

Nyack College – Undergraduate degree in Biblical Studies - Currently Attending

Graphic Communication of Arts High School – Diploma Received

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate