Executive Assistant Office

Summary of Qualifications

Successful and organized professional with C-Level administrative experience in various environments, including property management, manufacturing, legal offices, and nonprofit settings.

Ability to effectively communicate on all levels with peers, employees, customers, board members and the community.

Exercise full confidentiality in all employee and executive matters.

Proficient user of MS Office (Word, Excel, PowerPoint, and Outlook). Type 80+ WPM.

Notary Public for the State of Maryland.

Accomplishments

Collaborated with other departments to centralize the Goodwill invoice database.

Assisted Horizon Goodwill’s marketing department in promotional activities and campaigns.

Managed Goodwill mobile cleaning crew, providing training, compliance, invoicing and scheduling.

Successfully centralized company travel for GST AutoLeather.

Successfully executed reclamation and sale of Grove quarry at Grove Worldwide.

Successfully oversaw the closure and relocation of the Legal Department at Grove Worldwide.

Professional Experience

2017- Present Horizon Goodwill Industries Executive Assistant

Provide administrative support to the CEO, Executive Team, and the Board of Directors.

Maintain calendars for CEO, Executive Staff, Conference rooms and Board of Directors Meetings.

Plan and organize special events, promotional activities, conferences, and travel.

Prepare records such as minutes, corporate documents and other correspondence.

Attend and record minutes for all meetings of the Board of Directors, Committees and Executive Staff.

Conduct research, gather data and prepare reports.

Responsible for all conference room scheduling and upkeep.

Manage filing activities and records retention.

Custodian of corporate documents and records; acts as Corporate Secretary.

Proactively initiate and draft internal and external correspondence.

Serve as a Goodwill Brand Ambassador and effectively communicate Goodwill’s mission to the community.

Serve as a point of contact for various external events and coordinates Goodwill’s participation in such events.

Serve as supervisor and backup to the corporate receptionist.

Maintain inventory of office supplies for corporate office and retail stores.

Maintain all office equipment (xerox, postal machine, printers).

2017-2017 Chambers Pointe at Menno Haven Executive Assistant

Reported to the Executive Director of Chambers Pointe.

Managed calendar, scheduled meetings, and coordinated events.

Scheduled, attended, and recorded minutes for committee meetings.

Responded to resident requests, maintained directories, and ensured resolutions to action items.

Gathered requested information for Dept. of Health inspections and updated other licensure data.

Supervised one Administrative Assistant.

2015-2017 Hub Labels, Inc. Executive Assistant

Managed executives schedule and maintained calendar.

Provided administrative support for members of the Executive Team.

Coordinated and assisted in the management of various associate-related activities.

Coordinated visits of external guests.

Efficiently communicated with all business units.

Exercised discretion and independent judgment with respect to President’s schedule.

2008-2015 Horizon Goodwill Industries Executive Assistant

Provided administrative and calendar support to the CEO, Executive Staff, and Board of Directors.

Maintained CEO’s calendar; planned and scheduled meetings, conferences and travel.

Negotiated pricing agreements with resorts, vendors, caterers and other providers for service at special events.

Prepared records such as minutes, documents, and resolutions relative to the activities of the Executive Office and Board of Directors.

Managed filing and records retention and acted as custodian of corporate documents and records.

Maintained calendars, managed Executive Office mail, e-mail and telephone communications.

Conducted assigned research, ordered information and data, prepared reports, and made recommendations.

2007-2008 The Manitowoc Crane Group Human Resources Assistant

Processed all new hires using PeopleSoft and Time & Attendance.

Made travel arrangements for candidates and HR personnel.

Oversaw orientation and scheduled training.

Created and updated employee files; updated filing system, processed terminations, and discipline.

Assisted employees with benefit questions and forms.

Processed Domestic Relations paperwork and employment verifications.

2006-2007 JLG Industries, Inc. Executive Assistant

Provided administrative support for new business group by setting up office, ordering equipment and supplies.

Scheduled travel, sales meetings, conferences and open houses.

Managed several database programs and trained field sales personnel.

Prepared complex correspondence, spreadsheets, dashboards and presentations.

2003-2005 GST Auto Leather, Inc. Executive Assistant/Travel Manager

Provided administrative and analytical support to Sr. VP, Global Sourcing, VP of Sales, and other executives.

Implemented and managed airline soft dollar program.

Scheduled executive and department travel, obtained passports and visas.

Managed monthly bid for leather scrap, generated sales orders and contracts.

Compiled reports, maintained spreadsheets and developed presentations for monthly meetings.

Scheduled and organized complex activities such as meetings and conferences, domestic and international.

Assisted with logistics management by coordinating domestic and international shipments.

Created a filing and storage system for all customs paperwork.

1997-2002 Grove Worldwide Legal Assistant

Managed intellectual property for Grove Worldwide companies.

Provided administrative and calendar support to General Counsel and staff attorneys.

Performed a wide range of research, reporting and documentation.

Maintained and revised company distributor sales and service agreements.

Managed projects including reclamation of Grove quarry.

Managed and processed leases, rentals/purchases, real estate and bonds.

Secured attestations of corporate officers and obtained legalization of international documents.

Maintained corporate records and company minute books.

Drafted correspondence and legal documents; dictation/transcription, established new filing system, processed invoices, responsible for office supplies.

Education

Hagerstown Community College Hagerstown, MD Psychology, Criminal Justice

Chambersburg Area Senior High School Chambersburg, PA High School Diploma

Military Service

U.S. Navy - Honorable Discharge Coos Bay, OR Ocean Systems Technician

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