Personal Assistant Information

Melanie Mienie

Personal Information

Email Address: *******.******@*****.***

Mobile Number: 067-***-****

Residential Address: Clubview, Centurion, Pretoria Languages: Afrikaans, English

Driver’s Licence: B

Professional summary

I have had the unique opportunity to learn bookkeeping from quite a few different points of views. In the last 12 years I have always been involved in bookkeeping in one or another way, most of the time in the legal industry. As an estate administrator whether it is for a sequestration, liquidation or deceased estate your duty is to the creditors and the Master of the High Court to finalize the estate, which consist of dealing with all the assets in the estate and then summarizing it in financial statements. My ability to prioritize, organize, be self-motivated and disciplined has made it possible to meet the required deadlines set by law to finalize estate in a certain time frame, it also ensured me to learn a certain deal of patience but still be focused enough to achieve the goals that was required. Skills

• Proficient in Word, Excel, Outlook,

• Knowledge of Pastel, QuickBooks & Bit Insolve

• Ability to listen and anticipate

• Problem- solving

• Strong organizational skills.

• Strong communication skills

Educations

• 2004 BCom Business Management – University of Pretoria, Major subjects: Business management, Communication & Tourism

• 2000 Waterkloof High, Subjects: Afrikaans, English, Maths, Science, Accounting & Catering. Work Experience

Financial Administrator at St Adens International

(Insolvency Practitioners)

April 2015 – Present

Responsible for opening, updating of all cashbooks, ensuring that all payments are done on the various estate that usually range from 400 to 600 that are being done by the company at any stage. In busy periods assisting with answering the phone and general admin duties. Duties:

• Daily banking done on ABSA Business Integrated Online for each estate

• Posting and recording transactions on excel for each estate

• Comparing bank statement to supplied proof of payments

• Updating the admin department on all funds received in the different estate

• Scan, saving and sending proof of payments to creditors

• Communicating with creditors in regards to payment

• Following up with the admin department in regards to monthly payments

• Requesting and reconciling the Couriers, Media 24, Arena Holdings and Citizen accounts

• Request bond of security information for each estate, ensuring that each estate bond information is updated on the system and with the insurance company as well as informing the insurance company of any changed made on the policy

• All invoicing is done on monthly basis for the company

• Processing cashbook and reconciliation of all accounts before payments are done after the account has been approved by the Master of the High Court

• Ensuring that all information is correct and requesting necessary references before payments are made to the Guardians fund

• Ensuring that all information is correct and requesting necessary references before payments are made to the South Africa Revenue Service

• All accounts to be closed timeously

• Providing assistance to admin department to finalize the estate and cancellation of the bond of security

Assistant Bookkeeper & Personal Assistant at JW Walters & Ass

(Accountants)

March 2010 – April 2015

Responsible for processing purchase and sales ledger invoices, complete reconciliation and general finance related activities.

Duties:

• Capturing of invoices and ensuring all relevant supporting documentation has been submitted

• Posting and recording transaction on pastel and excel for accounts handled

• Handling of companies’ petty cash

• Capturing and comparing receipts to bank details and imputing on the reports

• Comparing bank statement to supplied proof of payment.

• Bank statement reconciliation of all companies

• Chasing customers for payment

• Reconciled financial records

• Liaising and preparing financial statements for all companies handled. Responsible of the administration of deceased estates Duties:

• Reporting of deceased estate to the Master of the High court

• Requesting information from debtors & creditors

• Bank statement reconciliation

• Requesting necessary claims where applicable

• Communication information to the Heretrix, debtors & creditors

• Giving instructions to transfer attorneys

• Drafting and lodging the Liquidation & Distribution account with the Master of the High Court

• Ensuring all relevant parties are paid and all the necessary documentation lodge with Master

• Visiting the Master offices (Pretoria & Johannesburg) to attend to current issues or giving in any required documents for both deceased estate and trusts Responsible for the director’s rental properties and organising the director’s diary, answering the phone and other general admin duties.

Duties:

• Ensuring the maintenance of the directors’ rental properties

• Invoicing of tenants, collecting of rent

• Comparing bank statement to proof of payment provided.

• Bank statement reconciliation of all rental properties

• Ensuring the maintenance is kept up to date for all of the directors’ rental properties

• Registration of new companies with Companies & Intellectual Property Commission

• Drafting and lodging documentation for the voluntary liquidation of a company

• Drafting and lodging all documentation at Companies & Intellectual Property Commission

• Handling of all Companies & Intellectual Property Commission queries

• Assisting with registration and transfer of vehicles Estate Administrator at Kaap-Vaal Trust

(Insolvency Practitioners)

May 2009 to February 2010

Responsible of the administration of deceased estates, sequestration and liquidations. In busy periods assisting with answering the phone and general admin duties. Duties:

• Reporting of deceased estate to the Master of the High court

• Requesting information from debtors & creditors

• Bank statement reconciliation

• Requesting necessary claims where applicable

• Communication information to the Heretrix, debtors & creditors

• Giving instructions to transfer attorneys

• Drafting and lodging the Liquidation & Distribution account with the Master of the High Court

• Ensuring all relevant parties are paid and all necessary documentation lodge with Master Estate Administrator at Veritas Board of Executors

(Executors Practitioners)

March 2007 to April 2009

Responsible for the administration of deceased estates, sequestration and liquidations. In busy periods assisting with answering the phone and general admin duties. Duties:

• Reporting of deceased estate to the Master of the High court

• Requesting information from debtors & creditors

• Bank statement reconciliation

• Requesting necessary claims where applicable

• Communication information to the Heretrix, debtors & creditors

• Giving instructions to transfer attorneys

• Drafting and lodging the Liquidation & Distribution account with the Master of the High Court

• Ensuring all relevant parties are paid and all necessary documentation lodge with Master Estate Administrator at Veritas Board of Executors

(Executors Practitioners)

October 2006 to February 2007

Responsible for handling the switchboard, welcoming visitors and providing hospitality towards guests clients and organizing the post

Duties:

• Answering all incoming calls & emails and re-routing them to the relevant parties

• Meeting and greeting visitors

• Opening, distributing, collecting and taking the post

• General administration duties, photocopying, filing etc.

• Dealing with any enquiries at the reception

• Data entry into eternal systems

• Ensuring that the reception area is tidy and clutter free Temporary Staff Placements by BAC Recruitment

(Staff Placement)

September 2005 to April 2006

Responsible for handling the switchboard, welcoming visitors and providing hospitality towards guests clients and organizing the post

Duties:

• Answering all incoming calls & emails and re-routing them to the relevant parties

• Meeting and greeting visitors

• Opening, distributing, collecting and taking the post

• General administration duties, photocopying, filing etc.

• Dealing with any enquiries at the reception

• Data entry into eternal systems

• Ensuring that the reception area is tidy and clutter free Student Work at Service SETA

May 2004 to July 2004

Responsible for developing and updating SETA database Duties:

• Developing of Services SETA system

• Updating of Service SETA Database

• Data capturing

• Marketing of service SETA

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