Executive Assistant Manager

CURRICULUM – VITAE

SHAFALI RAWAT

Mobile: +91-828*******; E-Mail: *****.*********@*****.***

Date of Birth: 14 Oct 1991

PROFESSIONAL EXPERIENCE

Company: Cinepolis India Private Limited

Duration: Oct 2018- Jun 2020

Designation: Executive Assistant to MD (Asia & Middle East) and CEO (India) Secretarial:

• Managing complex calendars to keep tracks of events and activities.

• Draft Minutes of Meeting, file them and record them.

• Maintaining a high level of confidentiality when handle highly sensitive material

• Organising cross functional meetings and meetings across the globe.

• Preparing weekly excel reports and presentations, etc. as required

• Keep tracks and maintain record of credit cards transactions, cash payments, receipts and process them accurately and on schedule.

• Coordination of meeting rooms to include managing reservations and organising room set ups Travel:

• Organising and managing end to end travel requirements (domestic & international) for MD

(Mexican Expat) and CEO like Passport arrangements, Visa issuance, Forex, Hotel arrangements, Car arrangements.

• Preparing agenda and itineraries for the travel in advance

• Processing and issuing Visa invite letters for international clients. Company: Times Network

Duration: Oct 2017- Sep 2018

Designation: Executive Assistant to Vice President- Revenue (Television & Digital)

• Provide secretarial and business support to Vice President of India’s largest media house

• Maintain Calendar- plan and schedule meetings, teleconferences, trainings

• Manage meetings & weekly calls with functional leaders and other industry leaders

• Organize and manage periodic business reviews across the functions

• Organising Travel & Hotel Arrangements.

• Maintain utmost discretion when dealing with sensitive topics

• Taking care of the Reimbursements & Claims on monthly basis

• Managing leaves & approvals for the teams

Company: Paytm

Duration: Oct 2014 – Sep 2017

Designation: Executive Assistant (Senior Associate) to Founder Secretarial:

• Planning, Coordinating and supervising functional requirements for the Founder and providing dedicated secretarial/administrative assistance for routine work for the office.

• Calendar Management of CEO and organise his travel and other related arrangements

• Coordinate with the internal cross-functional departments, offices, for smooth execution of day-to- day business operations.

• Remittance and record maintenance of payments of Credit Cards/Mobile Phones of CEO

• Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule.

Meets and Events:

• Organize Board meetings and Press Meet events.

• Supporting and coordinating in annual functions and lunch meetings outside the organisation

• Guests Assistance (domestic & international clients & investors)

• Takes care of their hotel, travel arrangements and end to end requirements

• Preparation, Processing and Issuance of Visa Invite letter to international clients. Communication:

• Keep employees updated with internal communications newspaper “Ringin” with the new information and activities.

• Prioritise and ensure the reports, business papers and correspondence are dealt efficiently and promptly

Administration:

• Vendor Management

• Keeping tracks of stationery, facilities, booking meeting rooms for conferences.

• Invoicing through SAP, raising Purchase requisitions.

• Coordination for multiple payments with procurement and finance department. Company: Bank of Tokyo – Mitsubishi UFJ (On the payroll of Team Pasona) Duration: Nov 2012- Feb 2014

Designation: Executive Assistant to General Manager Secretarial:

• Secretarial/Administrative assistance to General Manager (Japanese Expat)

• Managing Calendars and booking conference rooms for meetings

• Coordination for Travel Arrangements.

• Managing Expenses & Reimbursement Claims of Senior Management. Human Resource:

• Overtime Calculation of the employees of the Bank.

• Updating and maintaining the staff profiles.

• Coordination in the trainings and events organised in the bank like One Day Banker. ACADEMIC CREDENTIALS

Bachelor of Business Administration from New Delhi Institute for IT and Management 2012. 12th from Kendra Vidyalaya, Andrews Ganj (C.B.S.E) in 2009. 10th from Sharda International School, Gurgaon(C.B.S.E) in 2007. TECHNICAL CREDENTIALS

MS Excel, MS Word, MS Powerpoint

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