Office Administrative Assistant
Resume:
Sitio Anahaw, Brgy. Buhisan Labangon
Cebu City **00
adfj21@r.postjobfree.com
Team Leadership
Schedule Management
Deadline Driven
Customer Relations
Documentation and Control
File Maintenance
Credit and Collection
Managing Office Operations
Administrative Support
Microsoft Excel Certified
Attendance Record Management
Time Management
Letter Preparation
Facilities & Maintenance
Payroll
Answering Incoming Calls
November 2018 to February 2020
Provide direct supervision to admin/facilities staff, specifically maintenance, janitorial, and IT and conduct weekly coordination meetings to facilitate such
Organize, supervise, manage and evaluate all assigned third-parties such as but not limited to Housekeeping, Internet and Security
Ensure that the resources of the company are efficiently utilized
Inspect office sites to determine the need for repairs or renovations
Ensure that facilities meet government regulations and environmental, health and security standards
Evaluate and propose any change in existing policies and procedures to improve cost efficiency and overall effectiveness
Plan, coordinate and implement timely completion of all facilities projects including but not limited to construction fit-outs, relocation, assignment of seats, installation of new office equipment and all other requirements of the programs
Coordinate with building administration on all issues regarding building facilities including but not limited to cleanliness, shutdowns, power, water, elevators, parking and air-conditioning.
Assist in planning and organizing events, including coordinating with departments on equipment and facilities needs
Manage technical and non-technical problems, supervise programs for all corrective, preventive repairs and maintenance works to all identified equipment, and update the Workforce Management on the progress
Review all purchasing requests for supplies and equipment before endorsement to CEO
Liaise and coordinate with accounting periodically in monitoring the business group’s financial operating performance
Monitor, review and renew all facilities-related contracts in a timely manner
Liaise with the appropriate government agencies (EG PEZA, City Hall) as needed to complete requirements relating to the business
Liaise with lesser on all company-leased properties
Coordinate with the other departments on facilities, safety and infrastructure needs October 1, 2017 to November 30, 2018
Follow established guidelines, policies, and procedures in performing all areas of semi-monthly payroll processing
Perform man-hour computation and encoding of employees attendance
Process and check semi-monthly payroll
Leave monitoring and tracking
Attends to employees concerns related to payroll
Process monthly billing for several clients – from preparation of billing summary for work rendered to preparation of invoices
Provide appropriate answers to clients’ questions and queries regarding billing
Prepares monthly reconciliation of billing vis-à-vis payroll
Ensure that files/documents are properly kept
November 15, 2016 to September 30, 2017
Answering phone calls and transfer to the appropriate employees.
Monitoring and coordinating with messengers and courier services.
Receiving, recording, sorting and distributing incoming/outgoing mail.
Updating and maintaining databases such as mailing lists, contact lists of employees and other relevant companies, individuals and/or organization.
Monitoring and recording utility billing statements such as landline, internet, mobile, electricity, water etc.
Organizing travel and accommodation arrangement for employees and guests and coordinating.
Coordinating with building an administrative office for matters related to office, parking slots and/or utilities.
Organizing and/or assisting with company event planning and implementation.
Maintaining office cleanliness and tidiness and pantry supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt, and stocking items.
Keeping the inventory of office equipment and to whom it was issued.
Ensuring office equipment, internet connections, landline, and email are properly working and calling for repairs and/or for any other concerns.
Reviewing and verifying all billing statements received from the plant site.
Monitoring the issuance, inventory, and order of company uniforms and IDs for both plant site and Manila Office.
Assisting in securing relevant permits and/or licenses.
Coordinating with the plant site Administrative Assistant in relations to staff house and security guards matters.
Performing other related duties and responsibilities as required and assigned by the immediate superior.
June 2015 to June 2016
Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Manages the Maintenance, Cleaning, Security/Fire and Supplies for the support staff and client staff, working with preferred suppliers to provide essential services and maintenance
Reviewing and verifying all billing statements received from the plant site.
Monitoring the issuance, inventory, and order of company uniforms and IDs for both plant site and Manila Office.
Assisting in securing relevant permits and/or licenses.
Coordinating with the plant site Administrative Assistant in relations to staff house and security guards matters.
Performing other related duties and responsibilities as required and assigned by the immediate superior
April 2014 to May 2015
Recruitment and performance management
Compensation & benefits administration
Employees engagement and discipline
Policy improvements, development and implementation
Administration of office maintenance, supplies and assets
Supervision of HR & Admin personnel
Organizing travel and accommodation arrangement for employees and guests and coordinating.
Coordinating with building an administrative office for matters related to office, parking slots and/or utilities.
Organizing and/or assisting with company event planning and implementation.
Maintaining office cleanliness and tidiness and pantry supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt, and stocking items.
Keeping the inventory of office equipment and to whom it was issued.
Ensuring office equipment, internet connections, landline, and email are properly working and calling for repairs and/or for any other concerns. Sheila Go
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Evangeline Canoneo
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Supervisor
Jennifer Jane Carbungco
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Head Office
Wennifrida Gonzales
MIMMI Operations Manager
Angelo Baring
Santos Knight Frank HR Officer
NAME: HONELYN CAPALES VELARDE
NICKNAME: HONEY/YANIE/LYN
DATE OF BIRTH: DECEMBER 26, 1992
PLACE OF BIRTH: CATARMAN NORTHERN SAMAR
AGE: 28 y/o
GENDER: FEMALE
CIVIL STATUS: SINGLE
COLLEGE: UNIVERSITY OF EASTERN PHILIPPINES
ADDRESS: UEP CAMPUS, CATARMAN NORTHERN SAMAR
COURSE: BACHELOR OF SCIENCE IN HOME ECONOMICS
YEAR: 2008- 2012
SECONDARY: COLEGIO DE SAN LORENZO RUIZ DE MANILA
ADDRESS: CATARMAN NORTHERN SAMAR
YEAR: 2004- 2008
PRIMARY: CATARMAN II CENTRAL SCHOOL
ADDRESS: CATARMAN NORTHERN SAMAR
YEAR: 1998-2004
TESDA BOOKKEEPING NC III
Catbalogan City, Samar
Certificate#: 140***********
BUSINESS APPLICATION SOFTWARE (Word, Excel, PowerPoint & Internet)
Calbayog City, Samar
April 17, 2014 to July 16, 2014
TIN #: 407-***-***-***
SSS ID#: 06-3266128-6
PAGIBIG ID#: 121*-****-****
PHILHEALTH ID#: 13-050142386-7
DRIVER LICENSE#: H06-13-00018
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