Document Control Engineering

LYSANDER C. ESCASINAS

E-mail Address: ********.*********@*****.***

Address : Al Khalifa Street, Abu Dhabi U.A.E.

Mobile No: 056-***-****

Nationality Filipino

Profession Document Controller

Specialisation Procedural documentations and standards

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KEY QUALIFICATIONS

With more than 10 years of high methodical experience in the field of Document Control, Office Administration and Project Support Services. Manage and coordinate the document control functions and project support services in Project Control Department with special attention towards the Quality Management System, Project Quality Plan, and Project Planning & Project Scheduling.

Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Prepares request for reproduction of documents. Operates reproduction equipment and arrange reports and memorandums.

WORK EXPERIENCES

2015 – Present NATIONAL PETROLEUM CONSTRUCTION COMPANY (NPCC)

Abu Dhabi, UAE

Document Controller

NPCC is a world class Engineering, Procurement and Construction Company that provides total EPC solutions to both the Offshore and Onshore Oil & Gas sector. It provides engineering, procurement, project management, fabrication, installation and commissioning to project owners and operators. It has relationships with most of the Operating Companies (OPCOs), National Oil Companies (NOCs) and International Oil Companies (IOCs), built on its proven track record of project delivery, quality, safety and customer satisfaction.

NPCC engineering provides innovative basic, detailed and offshore engineering solutions, utilizing the latest and most advanced design software. Its engineering services are provided by a team of over 800 engineers, based in two engineering centre’s in Abu Dhabi and Mumbai.

Carry out various functions related to document control, archive, document imaging and maintenance of database/registers. Ensure safety of database and quality of output.

Set-up proper documents procedure as per approved Inspection Test Plan of clients.

Preparing issuance of NDT request and NDT reports of the project assigned.

Receives and registers client provided document for EPC, detail engineering or construction engineering project, including in-house generated document.

Ensures proper Document classification, sorting, filing and proper electronic archiving.

Maintains project database in Electronic Document Management environment, including internet base document management system.

Manage to handle client audit and internal audit regarding documents of assigned projects.

In charge for Submissions of Complete Inspection Data Books (Dossier) to PMT.

In charge on compiling updated reports and drawings such as NDT drawing, dimensional drawing, material traceability, material identification drawing, NDT reports, release reports, manual reports, summary sheet.

Reviews completeness of documentation and prepares document transmittals.

Maintaining and updating documents for the new revision of drawings.

Maintain Electronic files and store in a software back-up facility on daily basis.

Performs file back up to ensure proper electronic storage and archiving of electronic registers.

Performs document quality checking in accordance to company engineering and quality control document control procedures.

Performs proper disposal of obsolete documents during project close out in accordance to project requirement.

Responsible for final review of documents as per project requirements.

Prepares engineering project reports as required.

Perform other duties as required.

2007 – 2015 MOTT MACDONALD GROUP (Engineering Consultancy)

Transmission and Distribution Division, Abu Dhabi, UAE

Document Controller

Mott MacDonald is a global management, engineering and development consultancy which provides essential, multidisciplinary expertise at all stages of power transfer from generator to consumer. Furthermore, they provide services through all stages of project development for both new schemes and plant refurbishment and up rating. The services cover every element from initial reconnaissance, feasibility and environmental impact studies, through electrical, mechanical and civil design and commercial and technical contract documentation, to project management and supervision of implementation.

Daily activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines.

Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System.

Assists the Principal Resident Engineer where applicable, in day to day duties of project’s administration. Perform additional assignments and responsibilities as requested by the division head.

Act as a liaison with consultants in expediting drawings and related information. Coordinates and replies to inquiries and requests for information related to projects.

Verify all incoming documents from the client, contractor, the content of the document and quantity against the transmittal sheet and ensure that all documents received are eligible and complete.

Maintain and arrange in an orderly manner all original non-administrative or technical documents with proper label indicating all necessary details.

Prepare, maintain and up-to-date logs of all contractual documents received from the client being generated by the Company.

Prepare and submit Document Transmittal Sheet of final drawings, hard and soft copies of manuals and other required documents to the client and the owner.

MAJOR PROJECTS HANDLED

LOCATION

CLIENT

400 / 132kV and 132 / 33kV Substations & Associated 400kV OHL and 132kV OHL & 132kV and 33kV Cabling Works

Ras Al Khaimah, UAE

TRANSCO

400 / 132kV Grid Station & 132/33kv Substation & related OHL / Cable Works

Fujairah, UAE

TRANSCO

132 / 33kV Mobile Station at Sudah Port

Fujairah, UAE

TRANSCO

Supply and Installation of AAIC 220 / 33kV Substation

Al Ain, UAE

TRANSCO

New 220/ 33kV Grid Station and Related Works in Al Ain Power House

Al Ain, UAE

TRANSCO

Supply & Installation of 33/11kV Primary Substation at Al Ain Hospital & Associated 33kV Cable Works

Al Ain, UAE

AADC

1997– 2007 SUPREME COURT OF THE PHILIPPINES

Court Stenographer

Take down notes during court proceedings and transcribing them afterwards within the reglementary period.

Follows instruction from the Presiding Judge and the Branch Clerk of Court.

Typing Case Decisions/Orders prepared by the Judge and Branch Clerk of Court.

Responsible in proper filing and organizing of documents, input data on the data base and other tasks as assigned.

Answering telephone calls in a nice polite manner and taking messages as well as sending faxes.

Examine case documents and forms to verify completeness and accuracy of data.

1994 – 1997 MERALCO INDUSTRIAL ENGINEERING SERVICES CORPORATION

Document Controller / Admin

Conduct inventories of manufacturing/office supplies.

Preparing purchase orders being utilized by the company.

Provide information to co-workers and subordinates by telephone, in written form, e-mail or in person.

Ensuring documentation procedures are followed.

Filing documents and make necessary follow ups.

Responsible in tracking down shipment and preparing the Bill of Lading and do the processing of the same.

Follow up accounts payable of clients and significant matters with the bank such as the rate of dollar and checking post-dated cheques issued by the company.

Meet and support department sales goals and objectives.

EDUCATIONAL AND PROFESSIONAL STATUS

Computer Technology Graduate (2 years course) 1991 – 1993 Bulacan State University

Bachelor of Science in Accountancy 1993 – 1994 Regina Carmeli College

Computer Secretarial (one year course) 1996 – 1997 Annie’s Secretarial School of Malolos

Basic Auto Cad 20 March - 23 April 2013 MFI Foundation Inc.

Home Design 31 May – 26 July 2013 Filipino Association for

Computer Excellence (Abu Dhabi U.A.E)

SKILLS

Knowledge in PiMS

Knowledge in operating computer for : MS Word, MS Excel, Outlook, Internet/E-mail

Hardworking, courteous and self-motivated individual who can manage to work with less supervision and have an ability to work under pressure.

Ability to learn fast and be responsible for any duties and regulation.

LANGUAGE CAPABILITY

Tagalog : Mother tongue

English : Spoken / written / reading – excellent

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