Personal Assistant Manager
Resume:
CURRICULUM VITAE OF YONELA YVONNE BALENI
Personal Information:
Surname: Baleni
First Names: Yonela Yvonne
Title: Miss
Home address: 64A Belgravia Crescent, East London, 5201 Telephone number: 073-****-*** or 060-****-***
Date of birth: 1986-06-13
Age: 34
Identity number: 860**********
Nationality: South African
Marital status: Single
Health: Good
Driver’s licence: Code 08
Criminal record: None
Education and Qualifications
High School: Attwell Madala High School
Matric subjects: English (HG), IsiXhosa (HG), Geography (SG), Biology (SG), History (SG), Agricultural Science
(SG) (Copy of Senior Certificate attached).
Special training: Attended an Advanced Excel Skills course and Business Writing Skills course (Copies of certificates attached).
Post-Matric qualifications: National Diploma in Management Assistant Academic institution: Buffalo City Public FET College Languages
Speak: IsiXhosa (good), English (good), Zulu (fair). Read: IsiXhosa (good), English (good), Zulu (fair). Write: IsiXhosa (good), English (good), Zulu (fair). Career History
Work Experience
Position: Personal Assistant to the Executive Director: Corporate Services Company: Eastern Cape Parks and Tourism Agency
Duration: Current (from April 2014)
Responsibilities
Diary management for the Executive Director.
Secretariat services to different committees (Bargaining committee, Employment Equity committee, Skills Development committee, Covid-19 coordinating structure and Office Space committee).
Minute taking and follow-up on actions taken on each meeting.
Typing, editing and consolidating submission packs to the committees and the Board.
Maintain incoming and outgoing mail register for the department.
Planning for annual budget allocation and monitor spending for the department.
Provision of travel and event support to the Executive Director and Corporate Services team.
Consolidation and submission of quarterly reports on behalf of the department.
Maintenance of confidential record keeping in the office of the Executive Director.
Procurement for the department and monitoring compliance on policy guidelines.
Monitoring invoice payment to the service providers after each procurement process.
Panel member in the tender specification and evaluation process.
Co-ordination of recruitment and competency assessments for senior positions
(Committee members and Executive Directors).
Fleet Management (Repairs, Km service, maintenance and vehicle bookings) for the department of Corporate Services.
Position: Intern Strategy and Risk Planning
Company: Eastern Cape Parks and Tourism Agency
Duration: May 2013 – March 2014
Responsibilities
Verification of quarterly, half-yearly and annual reporting evidence from various departments within the organisation.
Developing quarterly reporting templates and circulate to other departments.
Ensuring alignment of performance indicators across the submitted evidence from other departments.
Managing distribution of annual reports to relevant stakeholders including Legislature, Treasury and Auditor General.
Co-ordinating projects of the CEO’s office and liaise with relevant stakeholders.
Liaison with the suppliers for the printing of the organisational documents (Annual Reports and Annual Performance Plans).
Provision of logistical support to the Strategy and Risk Manager.
Attending strategic planning sessions of the Province. Position: Receptionist and General Office Administrator (Temp) Company: Courlander’s Agencies
Duration: September 2011 – October 2012
Responsibilities
Receiving walk-in visitors and directed them to relevant personnel
General office administration (Filing fax and photocopier).
Receiving orders (Huletts sugar, Georgio’s biscuits, Consol bottles and Messaries chips) from different supermarkets and punched them on SAP system.
Printed invoices on the system after the order was placed and confirmed with the supermarket.
Ensure a proper follow-up on the delivery of the orders to different supermarkets. Position: Secretary to the HOD: Academic (intern)
Company: Buffalo City Public FET College
Duration: March 2010 – August 2011
Responsibilities
Internal and external Stakeholder Management.
Attending to all telephonic enquiries with regards to Business Studies.
Arranging venues for workshops, meetings and examinations.
Managing the attendance register and leave forms for lecturers.
Managing internal communication.
Responsible for taking minutes, typing and filing them for the HOD’s future reference.
Compiling daily, weekly and monthly attendance report for lecturers.
Managing office stationery and key register for classrooms. Position: Programme Co-ordinator
Company: Production Management Institute
Duration: 2009 (12 months)
Responsibilities
Reception – receiving visitors for the team.
Planning and co-ordination of workshops with students (Johnson & Johnson,
Provision of logistical support to the Divisional Manager.
Workshop Coordinator.
Communication with students pertaining to their class schedules.
Telephone Management.
General Office Administration.
Liaison with service providers and suppliers.
Skills gained during my career and studies:
Ms Word
Ms Excel
Pastel
Ms Outlook
Internet browsing
Telephone etiquette
Effective communication
Customer care
Ability to work in a team and without supervision
Ability to work under pressure
Document management
Budget management
Interpersonal skills
Planning and organizing skills
Conflict management skills
Business writing skills
Events co-ordination
Diary management
Interests:
Activities: Piano lessons at Legends music school. Sport: Road running and aerobics.
Position of Responsibility held at School:
Class rep in N5 (Buffalo City Public FET College). Prizes and Awards
Woman of the year at work (2016).
References
1. Mr Siyabonga Malotana – IMCT Manager
Eastern Cape Parks and Tourism Agency.
Contact: 082-***-****
2. Ms Vuyelwa Mantyi – Former Risk and Planning Manager at Eastern Cape Parks and Tourism Agency
Contact: 076-****-*** or 078-***-****
3. Ms Lenoray Gower – Former Executive Director: Eastern Cape Parks and Tourism Agency
Contact: 082-****-***
Contact this candidate