Document Control Manager
Resume:
CV of Kauser Ali Ahmed Page */*
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately KAUSER ALI AHMED
Hill International Consultant
Riyadh Metro Project, Riyadh-Saudi Arabia
Mobile # .:+966-***-******, E-mail:**********@**********.*** Career Objective:
Looking to secure the role of a Senior Document Controller Officer, where I can discover abilities to produce better results through better relationship. Professional Summary:
Over 18 years’ experience, 16 years in GCC-KSA, UAE, Qatar, Libya and 2 years in India. Ability to design and develop document control systems for the business. Well versed with distributing documents; and tracking and retrieving them on a regular basis. Proficient with maintaining the registry entries for all the receipts, submission of a document and the corresponding issues with the clients. Proficient in Aconex, Primavera, Unifier, Project wise, Word, Excel, Outlook & PowerPoint.
Organized and responsible individual with good communication skills.
Experience of managing Site Document Control team. Ensure the effective running of the day-to- day activities.
Ensure compliance with the quality management.
Educational Qualification
Academic Qualification : Bachelor’s Degree in Arts (B.A.) completed in 1997 Technical Qualification : Diploma in Computer Management completed in 1998 Languages Known : English, Urdu, Bengali & Working knowledge of Arabic Present Experience in Saudi Arabia:
Working with Hill International (PMCM), at Riyadh Metro Project, Riyadh-KSA as a “Senior Document Controller” from December 9, 2019 to till date. Duties & Responsibilities:
Receive:
• Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
• Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
• Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
Record:
• Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
• To maintain the record of all controlled documentation – issue, status and location. CV of Kauser Ali Ahmed Page 2/5
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately
• Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, NCRs, Contracts, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc. Scan:
• Scan and store the approved shop drawings in the database so that the project team can access.
• Keep current hard copies and file supersede version. Distribute:
• Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.
File / Store:
• To file all project documents : project wise, date wise, subject wise, sender wise with sequence.
• Maintain, record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
Issue:
• Ensure that all documents are issued with the transmittal system.
• To maintain accurate record of the receipt and issue of transmittals. Archives & Retrieve
• Manage archive activities for controlled documents and validation of files.
• Prepare list of Open items to get them closed on a weekly basis. Previous Experience:
Worked with Huta Hegerfeld Saudi Arabia, Makkah at King Abdul Aziz Infra Project as a
“Senior Document Controller” from February 21, 2017 to December 8, 2019. Duties & Responsibilities:
• Exposure in Engineering design office, managing Site Document Control team, in addition to the execution of my own document control duties.
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Maintain registers of all receipts and issues or submissions of documents and correspondence.
• Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
• Ensure the effective running of the day-to-day operations of the document center.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Download/upload all the projects related drawings/documents using UNIFIER and PROJECTWISE Software.
• Assist Project Manager as and when it is required.
• Prepare list of Open items to get them closed on a weekly basis. CV of Kauser Ali Ahmed Page 3/5
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately
• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
• To ensure compliance with quality assurance requirements at all time. Worked with Hill International (Project Management Consultant), Makkah at Jabal Omar Project in Phase-III as a “Document Controller” from June 12, 2014 to February 19, 2017. Duties & Responsibilities:
• Receive Letter and Technical Documents (Shop Drawings, Material Submittals, PQ-Documents, ITP’s, Reports, RFI’s, NCR, Safety Violation, Calculations, Daily Report, Weekly Report & Monthly Report etc. from Contractor and Consultant on Daily basis.
• Register and upload all incoming and outgoing Documents using Primavera Software and distribute to the concerned Engineer/Manager for their Review, Action or Information.
• Distribute the documents with correct revision to the concerned Manager/Engineer for their action, review & information.
• Organize & supervise filing in Archive. File all superseded drawings and documents.
• Prepare Transmittal, Minutes of Meeting.
• Ensure that hard copies and electronic copies are controlled and maintained in good order.
• Maintain tracking of documents and drawings in the system.
• Distribute and retrieve documents to/from all concerned departments.
• Preserve secrecy.
Worked with Maytas Infra Saudi Arabia Co. (JV with Saudi Binladin Group), Jeddah as a “Senior Document Controller" from December 24, 2010 to March 26, 2014. Duties & Responsibilities:
• Register & Control all incoming and outgoing documents/drawings.
• Ensure timely issuance & distribution of all the Drawings/Documents with correct revisions to all dept. as detailed in the distributed matrix.
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA/QC requirements.
• Establishes a systematic and comprehensive Project Filing System.
• Accurately process and record all technical documentation in procedures.
• Send E-mails which is responsive to project related documents to the discipline engineers.
• Manage the processing of all documents to ensure details are added to the database and transmittals created.
• Track of engineering documentation & file all documents.
• File and maintain document tracking of engineering documents and drawings in the system.
• File all superseded drawings and documents.
• Issue and track of drawing and documents.
• Distribute and retrieve documents to/from all concerned departments.
• Action taken promptly to various queries when raised by the Site or Clients.
• Perform routine administrative tasks as required. Worked with STRABAG-LIDCO, Tripoli-Libya at Tajura Infrastructure Project as a “Secretary” from June 16, 2009 to November 11, 2010.
CV of Kauser Ali Ahmed Page 4/5
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately Duties & Responsibilities:
• Control all In-coming and Out-Going Drawings/Documents, etc. Ensure timely issuance & distribution of all the Drawings/Documents with correct revisions to all Parties as detailed in the Distribution Matrix contained in project procedures.
• The documentation required to be managed by this system included, complete range of the Technical documentation like Drawings, Reports, Calculations, Technical Specification, Purchase Requisition generated from the Design/construction phase, which are further utilized for As-Built documentation/Final Handover.
• Co-ordination with Client, subcontractor & the Project Management Team and other Internal Departments for Documentation related issues.
• Strict adherence to the internal & client provided documentation procedures.
• Produce reports as required by management & other parties from time to time. Ensure all project documents/drawings & correspondences are available in paper Version & Electronic version (scanned format).
Worked with Midmac Contracting Co., Doha-Qatar at Georgetown University Project as a
“Secretary” from November 2, 2008 to April 30, 2009. Duties & Responsibilities:
• Responsible for the correspondence of Project Manager, routine English Typing and Drafting Letters, Memorandums, Circulars, Reports etc.
• Maintaining Logbook for all In-coming and Out-going Correspondences.
• Filing documents in order for easy access.
• Arranging meetings and appointments with the visiting personnel’s.
• Co-coordinating with the personnel department in maintaining employees’ movement and preparing payroll schedules.
Worked with Steel Products Limited, Kolkata-India as a “Document Controller” from February 5, 2007 to October 30, 2008.
Duties & Responsibilities:
• Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.
• Issuing and receiving of controlled documentation and creation of general electronic transmittals of the Project, Client and Suppliers.
• Scanning of documentation and liaising with the external reprographic company.
• Archiving, retrieval and storage of documentation adhering to company standards and policies.
• Assisting the Document Control Team with the issues, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage.
• The awareness of all necessary procedures to ensure that Document Management is carried out at optimum effectiveness.
• General document control activities such as photocopying, scanning, quality checking of metadata and documents. Maintaining various Subcontractor Correspondence with Log sheets. Worked with Al Jaber LEGT Engg. & Cont. (ALEC), Dubai-UAE as a “Document Controller” at Media One Project from November 25, 2004 to December 26, 2006. CV of Kauser Ali Ahmed Page 5/5
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately Duties & Responsibilities:
• Registering all incoming and outgoing documents. Handling of Files. Store and retrieve data on computers.
• Input incoming documents and prepare, document transmittals.
• Accurate filing of project Correspondence, Quotation, Reports and Drawings. And maintaining filing register.
• Follow up with the subcontractors to make a proper submission to the client for approval.
• Preparation of all submissions likes Shop Drawing, As-Built Drawing, Inspection Request, Material Submission, Technical Queries, and Confirmation of Verbal Instruction.
• After comments from Consultant, distribution of documents to the concerned Manager, Engineer and Sub-Contractors.
Worked with Saudi Oger Limited, Riyadh-Saudi Arabia as a “Secretary” at King Khalid International Airport Project from May 19, 1999 to August 25, 2003 Duties & Responsibilities
• Letter Drafting, Filing of Documents.
• Support to office management in other clerical duties.
• Compelling routine inventory lists of the equipment and materials needed to maintain and operate the offices.
• Receiving service calls from Maintenance Control Dept. and notifying the concerned supervisor to get the equipment repaired.
• Checking expiry dates of Employees documents like Passport, Work Permit, Driving License & General renewal with submitting necessary paperwork to the Head Office.
• Making Monthly Progress Report spends on different types of work orders.
• Making Employees Monthly Time Sheets for Payroll section. Preparing Vacation Schedule of Employee’s.
Strengths
Positive Attitude, Willingness to learn, Self-confident, Adaptable to new environment, Cooperative, Belief in teamwork, Hard work, Self-motivated.
Personal Data
Date of Birth
Nationality
Marital Status
: 9th March 1977
: Indian
: Married
Iqama Status :Transferable
Passport No. : S0574131
Passport Valid upto : 28-10-2027
Religion : Islam Place of Issue : Jeddah
I am confident that I can get well versed with the works of your esteemed organization at the earliest, if an opportunity is offered to serve as your need. I can execute my work to the entire satisfaction of the company in anticipation.
Very truly yours,
Awhile ago
Kauser Ali Ahmed
Riyadh, Saudi Arabia
CV of Kauser Ali Ahmed Page 6/5
Post Applied for: Document Controller Officer
Having Transferrable Iqama and can join immediately Mobile No.:+966-***-***-***
Email: **********@**********.***
Contact this candidate