Manager Administrative Assistant
Resume:
NICOLE WERNICK
***********@*****.***
EXPERIENCE
DATES FROM APRIL 2018 – TO MARCH 2020
RENCON DOOR & GLASS LLC
OFFICE MANAGER, LEAD ACCOUNTANT, AND CONTRACT ADMINISTRATOR
• Prepare and distribute contracts and attendant documents to subcontractors and suppliers for company projects.
• Enter contract information into the accounting system as well as monitor contract changes and update the accounting system accordingly.
• Create and maintain a contractor/supplier log and update regularly.
• Contact subcontractors for any outstanding contract and insurance items needed or that do not meet company specifications.
• Ensure that documents are properly executed.
• Communicate with Project Manager, Project Executive, contract administrator, and subcontractors/suppliers regarding missing contract and insurance items.
• Distribute Tax Exempt forms, as necessary.
• Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files.
• Ensure that subcontractor/supplier is in compliance with required insurance coverages.
• Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members.
• Reply to general information requests with the accurate information.
• Greet clients and visitors to the organization in a professional and friendly manner.
• Purchase, receive, and store the office supplies ensuring that basic supplies are always available.
• Provide secretarial and administrative support to management and other staff.
• Responsible for management of all accounts receivable and accounts payable.
• Virginia Notary responsible for notarizing all required documentation. DATES FROM JANUARY 2017– TO MARCH 2018
AMERICAN FAMILY RV
SERVICE CENTER MANAGER
• Schedule service appointments.
• Create work orders for technicians.
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• Coordinate with insurance adjusters and provide repair estimates.
• Create and distribute service parts orders.
• Generate spreadsheet for technician's daily work orders.
• Responsible for all employee personnel files.
• Maintain and schedule all employee training.
• Responsible for all service employee payroll.
DATES FROM JANUARY 2002 –TO MARCH 2004
NAVSEA Contractor NDI Engineering
ADMINISTRATIVE ASSISTANT
• Responsible for all incoming calls on a multi-line phone operating system.
• Generate and disperse all reports of travel for repair to Naval Ships.
• Ledger accountant for all civil servant and contractor man hours.
• Responsible for all employee physicals, passports, travel arrangements, and education for civil servant personnel.
• Ordered and maintained all office supplies.
• Made sure all personnel kept up to date on DOD contract changes. EDUCATION
• HIGH SCHOOL DIPLOMA
• EXPERIENCE WORKING WITH A GENERAL CONTRACTOR OR SUBCONTRACTOR
• GENERAL KNOWLEDGE OF CONSTRUCTION RELATED INSURANCE POLICIES SKILLS
• Virginia Notary
• Experience in commercial construction.
• Ability to work independently, with little
supervision.
• Knowledge and ability in the use of a
personal computer and software
applications (e.g. Microsoft Word, Excel,
Access, PowerPoint, etc.).
• Strong organizational skills and the ability to
maintain detailed records.
• Ability to communicate effectively both
written and verbally.
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• Ability to work effectively under stressful
conditions.
• Ability to use discretion and keep sensitive
financial related information confidential.
• Ability to multi task, work under pressure,
meet deadlines, and be able to thrive in a
fast-paced work environment.
• Ability to exercise initiative and sound
judgment and to react with discretion under
varying conditions.
• Advanced proficiency in QuickBooks
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