Office Assistant

JENNIFER ROBINSON

***** ********** ****** ******* *****, Florida 33437

954-***-**** *********@*****.***

SUMMARY

A results-driven and forward-thinking administrative professional with demonstrated proficiency in and a proven track record of accounts payable/receivable, files management, operations support, data management, billing, payroll, garnishments, and program support. Extensive skill to manage deadlines, lead teams, and deliver a variety of projects to completion. A highly organized, independent, and self-motivated professional able to cultivate positive relationships with clients and colleagues at all organizational levels.

CORE COMPETENCIES

Project Management Client Relationships Process Improvement Costing and Budgeting Team Building and Mentoring EXPERIENCE

TENET FLORIDA SERVICE CENTER Boca Raton, Florida

Assistant-Accounts Payable 2012 – 2020

Processed invoices for company in accordance with policies and procedures. Maintained consistent communication with vendors and employees regarding invoice information. Full participation as an active team member within department. Identified time-sensitive invoices and vouchers for processing to avoid finance charge. Ensured discounts were taken 100% of the time when appropriate.

• Ensured accuracy of account coding received on vouchers.

• Routed invoices to appropriate department managers for payment authorization.

• Reconciled past-due amounts to avoid late charges or interruption of service to owned facilities.

• Worked with senior accounts payable personnel to resolve all invoice exceptions.

• Ensured constant adherence to all of Tenet’s policies and procedures.

• Led maintenance of appropriate records, files, and documentation. PRESIDENTIAL AVIATION Ft. Lauderdale, Florida

Accounts Payables Specialist 2011 – 2012

Consolidated vendor/supplier invoices extracted from daily emails. Sorted and cataloged daily mail drop. Inputted all invoices received into QuickBooks application. Prepared weekly checks and wires for approval. Inputted all credit card receipts for management, pilots, and flight attendants into QuickBooks for reconciliation.

• Processed automatic debt on credit cards from vendors and input into QuickBooks.

• Filed all invoices.

KAPLAN UNIVERSITY & HARTE HANKES Deerfield Beach, Florida Temporary Assignments Accounts Payables Specialist 2009 – 2011 Performed full cycle of accounts payables for a high volume of invoices. Oversaw matching, batching, and coding of invoices and cut checks for payment. Performed reconciliations of accounts. Assisted with month-end closings. Jennifer Robinson, Page 2

ADDITIONAL EXPERIENCE

SCHEDUALL, Hollywood, Florida, Accounts Payable Specialist, 2007-2009. Processed all of company’s management and sales personnel credit card statements for payment for 100+ invoices per day. Reconciled all bank statements for the U.S. and United Kingdom operations. Processed expense reports for company personnel. Performed GL Coding – Inputted all data into the accounting system. QMED, INC. & OFFICE DEPOT, Davie & Delray Beach, Accounts Payable Specialist, 2006-2007. Supported supply chain process by preparing, analyzing, monitoring, and reporting on operational management information. Performed the full cycle of accounts payables for 150+ invoices per day. Analyzed, recommended, and implemented solutions as necessary for the smooth processing of accounts for payment. FENROB, INC., Ft. Lauderdale, Florida, Office Manager, 1994-2005. Led everyday operation of the office, including payroll. Processed invoices for payment. Performed customer service. Processed monthly sales tax reports.

EDUCATION

DUFF’S BUSINESS COLLEGE, Kingston, Jamaica, W.I., 1974 GAYNSTEAD HIGH SCHOOL, Kingston, Jamaica W.I., 1973 PROFESSIONAL DEVELOPMENT

Ethics and Compliance New Hire Compliance Training Curriculum Security Awareness URL Training

Security Awareness Essentials

Development and Strategy

Training for Employees (and Some Contractors)

Working with Physicians and Vendors at Tenet Hospitals TECHNICAL SKILLS

QuickBooks, Epicor, Deltek, Microsoft Excel, Microsoft Word, PeopleSoft, Lawson, and Snyder

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