Administrative Assistant

Paula L. Siler

***** ********* *****

Cheltenham, MD 20623

240-***-**** (c)

**********@*****.***

SUMMARY OF QUALIFICATIONS:

●Productive, efficient, organized and dedicated

●Ability to communicate effectively and openly with upper management and peers

●Structured to work independently on tasks, meeting deadlines

●Willingness to upgrade skills to accommodate the trends of the office

●Ability to multi-task, prioritize tasks and work with little/no supervision

EXPERIENCE:

AFMS, Inc. (Department of Defense - SPMD)

Sharepoint Content Administrator/ Administrative Assistant

December 2016 - October 2017

Worked as the Sharepoint Content Administrator for the Space Portfolio Division. Duties included maintaining the Sharepoint site for Major Projects within DoD over $20k. Information uploaded was customer surveys, statement of work (SOW), GANTT charts, drawings and work charters. Other duties were to collect and compile office supply requests, picking up items on the lists, distribution of supplies. Also data entry into the ESSTS system for requests for furniture, moves, building services, and storage for DoD tenants. Setting up telephone conferences, division and branch meetings. Coordinated with Chief of Staff on documenting Front office procedures. Xeroxing, faxing, coordinated with space managers and other program contractors. Scheduling of the Director and Deputy director’s calendar meetings. Assured training packets were prepared and all the necessary documentation for such training was collected. Monthly disposal of FOUO information for the Division.

TeleSolv Consultants, Inc. (Department of Homeland Security - FDNS)

Administrative Assistant

March 2015 – October 2016

Worked as the Administrative assistant for the Fraud division under Fraud Detection and National Security (FDNS). Assisted the Division chief and Branch chiefs with their daily duties, i.e. Drafted memos, schedule appointments, arrange conferences and monthly All Hands meetings with ALL personnel (Field offices and regional service centers). Duties included monitoring the incoming email through the FDNS mailbox for Congressional, Headquarter and Front office tasking. Ordered supplies and maintained inventory. Answered incoming calls. Mail pick-up and distribution. Calendar support, travel arrangements, conference scheduling and T&A. Updated and maintained all division employee’s training, work schedules and special events. Meeting minutes and transcription.

Defense Logistics Agency – Defense Agency Initiatives (DLA/DAI) Administrative Assistant/Technical Area Security Officer

October 2012 – April 2014

Assisted the Business Manager for DAI programs for DLA. Reviewed and processed incoming contract personnel for DAI. Generated in/out processing packages for the contracting personnel project leads. Assisted with obtaining network as well as program authorized systems for over 150 contract personnel. Ensured the necessary credentials were provided to the Sr. TASO for DLA. Assisted with Audits, HQ mission statements and overall assurance of the program office personnel were always in continuity of work without any recourse of WORK stoppage. Answered phones, escorted visitors. Maintained the contractor's PII information (TASO) duties. Supply orders. Any and all duties as assigned.

Defense Health Headquarters (DHHQ)

Executive Administrative Assistant

April 2011– June 2012

Primary responsibility was to assist the Assistant Surgeon General of the Air Force (BGen) with scheduling calendars, office, as well as staff meetings. Received/monitored/directed caller’s to the appropriate staff member of office. Scheduled VTC’s, conference calls and skypes as needed. Made travel arrangements for military and civilian staffers (CONUS and OCONUS.) Faxed, copied and archived documents. Replenished supplies when necessary. Assisted with taskings. Maintained the database. (SG Task.)

Department of Defense (Missile Defense Agency)

Executive Administrative Assistant

January 2011 – April 2011

Primary responsibility is to assist the Director of Engineering Operations Management (DEO) scheduled calendar meetings, office meetings as well as staff meetings.

Received/monitored/directed callers to the appropriate staff. Scheduled VTC’s, conference calls and skypes as needed. Notated office personnel leave and travel schedules. Fax, copied and archived documents as need. Replenish supplies when necessary. Undertake other tasking when instructed or necessary.

Department of Defense (Policy-C-WMD)

Executive Administrative Assistant

June 2010 – September 2010

Primary responsibilities were to assist DASD and Principal Director for CWMD. My duties were to greet and escort visitors, receive telephone calls, channel incoming callers to the appropriate staffer and /or offices, scheduled immediate staff meetings as well as one-on-one Policy inter-office meetings, teleconferences and VTC’s. Booked and reserved airline and hotel reservations, scheduled meetings (In-house and White House), reservations were made with DOD motor pool for transportation. Scheduled luncheons with other DASDs and assisted office staff with other duties as assigned.

Federal Bureau of Investigation

Personnel Security Specialist Assistant

November 2009 – December 2009

Assisted the Personnel Security Specialist with Visitor access requests. Government, country clearances, contractor support and visitors (personal) are processed, tracked and archived. Telephone confirmations, email verifications and verbal (internal). Faxing, Xeroxing and other duties as assigned.

Department of the Army (Pentagon)

Staff Action Control Officer

January 2009 – March 2009

Responsible for assisting the XO for the Deputy Assistant Secretary for the Army (Procurement) DASA(P). Assign incoming tasking/actions to supporting offices. Generate, edit, complete tasking/actions for signature by DASA(P) to move forward for mission-critical products, supplies, services et.al for Army personnel out in the field.

Ball Aerospace & Technologies, Corp (Washington DC Office)

Senior Administrative Associate

October 2008 – January 2009

Responsibilities included assisting the Director in Environment Programs with administrative functions. Data entry, xeroxing, filing reports/documents, mailings, supplies. Travel arrangements, travel expense reports. Created reports, ran queries and transported supplies. Liason for DOD, NASA and/or Congressional staffers.

SKILLS:

Knowledgeable In: Operation of a variety of office software programs and machines. Windows XP, Microsoft Scanner, PowerPoint, Excel, Microsoft Access, Microsoft Outlook, PeopleSoft, Adobe Connect, SharePoint.

60+ WPM.

Education: GED/Some college

Salary Requirements: Negotiable

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