Finance and Accounting, Tax, Cashflow, Budgeting and Cost management

RESUME

PERSONAL PARTICULARS

Name : Tan Bee Tin

Date of Birth : 13 Dec 1969

Gender : Female

Contact Number : 601*-***-****

E-mail : **********@*****.***

SUMMARY

An experienced accounting and finance professional with over twenty years of experience in varing industries and exceptionally strong leadership and analytical skills. Evaluated numerous financial/accounting system, improved processes and controls, as well as coordinated effort in conversion project such as system enhancement, integration and implementation. Team-oriented adept at creating clear and comprehensive financial reports to present to senior management. Enjoys being part of a dynamic team.

WORKING EXPERIENCE

Company De Sofa Manufacturing Sdn Bhd

Position Title Part-Time Accountant

Duration May 2019 – Current

Managed accounting operations, including journal entries, collection efforts, reconciliations and payroll processing

Strengthened financial management processes to bring errors to near-zero in reporting, payroll administration and general bookkeeping

Partnered with auditors on annual audits and realized compliance with governmental tax guidelines.

Managed payroll operations for team of 40 employees.

Maintained cash flow by monitoring bank balances and cash requirements.

Prepared monthly reports, including bank reconciliation, financial statements, business activity reports, annual budgets and other reports.

Reconciled accounts and resolved both internal variances and discrepancies in external documentation.

Oversaw documentation and reporting expenses, sales and other transactions.

Managed all areas of accounting, including accounts payable and receivable, general ledger management, banking reconciliations and monthly balance sheet statements.

Prepare and submit quarterly Sales tax / GST return to Custom Malaysia

Prepared yearly tax filings for business.

Trained new and existing staff members in various financial procedures to help each prepare for job requirements.

Interfaced and implement new accounting software applications and system roll-outs –SQL system

Company Kimberly Clark Regional (M) Sdn Bhd

Position Title Costing Team Lead

Duration Nov 2016 – May 2019

Drive adherence to and compliance with KC’s internal controls, US GAAP, Sarbanes-Oxley (SOX) compliance, and accounting policies.

Perform deep dive of process and gap analysis; understand and apply best practices; play a hands-on role in proposing and testing solutions.

Coordinating with corporate department in various activities like project change in valuation class in SAP, developed action plan on SOX audit findings for Australia, China and India.

Cultivating, maintaining, and enhancing interdepartmental relationships by conducting departmental meetings and participating in leadership meetings.

Prepare, analysis, reporting of actual, budgets, and forecasts of the manufacturing operations following US GAAP and accepted inventory valuation methodologies.

Provide a source of financial and product costing expertise, business knowledge, and problem-solving capabilities to ensure sound reporting and analysis which accurately reflect the performance and integrity of the manufacturing operations, product costs, and transfer pricing.

Lead the team on the project for shared service migration for Taiwan and Korea. Improved on manufacturing reporting

Managed internal/external audits and developed action plans for improvement.

Developed leadership skills by managing 6 Senior Accountants. Developed good delegation skills.

Applied coaching and mentoring process to develop my down lines.

Drive a customer service culture, sustaining and improving on key performance metrics that measure the effectiveness and service levels of the Shared Services function.

Achievements:

oAmendment in accounting policies - Lead the team to perform cost deep-dive analysis on as it & to be, to share and get alignment from APAC stakeholder on change in accounting treatment and Coordinate with many stakeholders such as Marketing, warehouse & operation to ensure smooth cutover and ensure all cost accuracy are in place.

oWork with Vietnam Procurement as there is a single point of contact with Accounting. Streamline the import and export forwarding process to allow system to capture more accurate freight cost that had previously required 36 hours of staff time per month to perform MAP analysis. This exercise had to result in saving time of 300 hours per year. And this practice is also shared across other countries.

Company Cargill Palm Product (M) Sdn Bhd

Position Title Plant Finance & Admin Manager

Duration Apr 2012 – Oct 2016

Oversee finance functions, administration and plant security for 3 plants. Collaborating directly with respective Plant superintendence on financial matters relating to business strategy, plant performance, cost, and budgeting, forecast/forecasting, cash management and variance analysis.

Accelerated the plant month-end closing process to the six calendar day of every month. Provide on-time and accuracy of financial reports on operating entities and capital projects.

Coordinates the activities of the plant in the areas of accounting costs and budgets through the review of the operations and the criteria used for developing cost standards and expense budgets to establish an acceptable base for measuring product cost, expense control and plant performance.

Responsible for ensuring the integrity of the financial records and safeguarding of assets ensuring a strong internal control environment in compliance with Cargill’s policies, GAAP and Sarbanes-Oxley (SOX).

Managed the quarterly forecast and budgets and assisting with the annual planning process.

Supervise administration team to ensure all license i.e. manufacturing license, food safety license, bank guarantee and insurance is renewal on-timely manners and ensure plant records and documentation are retained in accordance to (RIM) compliance, and provide training to new hiring staff.

Managing authority stakeholders such as PKFZ Customs during GST implementation and worked towards mitigate the issues.

Key contact point in GST implementation and cutover activities for 3 plants.

Provided supporting roles such as safety programs for the plant. (I.e. food safety, EHS safety).

Worked on a project with Sales & Marketing team to make a comparison on manufacturing cost between Cargill and other competitors. This is to identify where are the gaps which we are able to improve. Identified there was around RM 50K gaps.

Assisted management in rolling out a Lean Manufacturing program and created common metrics and tools to track performance.

Played a key role in implementation/transition of legacy system of JD Edward to SAP system.

To understand business and inter-department process and developed work breakdown structure and account code for process improvement.

Achievements:

oDeveloped consolidated dashboard in excel for 3 plants manufacturing cost (both Variable Cost and Fixed Cost) by business process, as a result, it provides direction for improving plant performance and decision making.

oPlayed a key role by working together with Supply Chain & Operation team in improving end month cycle count process; streamlined process enabled quicker processing of accounts, remove inefficiencies and improved productivity resulting in reduction in monthly stock take from 2.5 days to 1 day. This exercise has improved the work efficiency and improved on cost saving by reduction of total oil loss from 800MT to around 150MT. this equals to about RM450K savings per month. This is also an effort of streamline the cycle count process.

oArrange review session with departments Head to discuss on their budgets. Tabulate previous year to date cost to make the budget process more accuracy and identified areas for potential improvement so that a quick decision making can be obtained. This resulted in saving business overall expenditure about 5% which equals to RM100K annually.

oSuccessfully met all project timelines and client requirements with a spending reduction of 5%.

Company SGL Carbon Sdn Bhd

Position Title Financial Accountant

Duration Jan 2009 – Mar 2012

Responsible for all aspects of finance functions of the company including prepare examine and analyse of full accounting record, financial statements and prepare audit schedule for external auditors and submission of reports to the head office and involved in forecast/budget preparation.

In charge of month end close processes which includes monthly accruals, prepayments amortizations, bad debts provision and running fixed asset depreciation, and correcting and adjusting journal entries.

Prepared monthly, quarterly and year-end financial statement analysis and compile and upload financial data into SAP Business Warehouse for group’s consolidation per timeline.

Reviewing financial results with Finance Manager and presented the results to senior management with highlighting risk and opportunities.

Responsible to submit for MITI and BNM statistic reporting on-time.

Participate in yearly stock take with operation team and external auditors.

Support and assist in internal control system implementation including documentation and testing/walk thru all finance process include identification on risk and control to minimize risk.

Liaise with auditors, bankers, tax agents, company secretary and other statutory body to ensure all regulatory requirements are met

Monitor and maintain the organization working capital requirements, controlling credit, and monitoring debt as well as manage drawdown facilities.

Prepared and submitted for tax incentive claims to Malaysia Industrial Development Authority (MIDA) as well as provide and support relevant documentations to MIDA’s officer during on-site audit.

Responsible for corporate tax return, tax computation and estimate tax estimates and liaise with tax consultants for submission to IRB.

Responsibility and prepared Group consolidation for Malaysia, India and Taiwan.

Prepare and maintain the yearly budgets and present to Management to obtain approval.

Participate in GST preparation, communicate with Global tax team to provide insight, assumption and perform UAT testing in SAP system.

Intercompany reconciliation are performed and submit on-time and accurate, with open item cleared timely.

Responsible for insurance related matters.

Responsible for compliance of local statutory requirements including taxation and audit matters

CAPEX evaluation and reconciliation of asset under construction with fixed assets ledger and monitor the asset under construction to ensure timely and accurately asset capitalization

Review general ledger to ensure compliance with group policies and procedures as well as statutory reporting requirements.

Advising project management of payment positions of contract on regular basis for follow-up with client and on all financial matters related to contracts and subcontracts.

Developed Project cost or work breakdown structure and account code in system for various project type to increase the quality of report

Achievements:

oIdentified incorrect tax filing for YA2012-13 amounting of RM100k. Tabulate and liaise with Inland Revenue officer to provide documentation on the incorrect computation. As result, manage to get refund from Inland Revenue Board of Malaysia in 4 months’ time.

Company Wijaya Baru Holdings Sdn Bhd

Position Title Senior Accounts Officer

Duration Jan 1993 – Dec 2008

●Prepare various financial statements including monthly, quarterly and year end, consolidated, profit and loss, and balance sheet and supporting schedules on-time, with accuracy and ensure compliance with local laws and accounting standards.

●Provided guidance, trained staff, and mobilized teams in finance and compliance matters.

●Ensured accounts payable, accounts receivable, change orders, payments, distribute checks and monthly billing, analysing aging of accounts payable and obtain approval. Auditing and reimbursement as well as resolve invoices discrepancies.

●Liaised with Banker’s for banking facilities, i.e. drawdown, Overdraft, better rate for foreign payment and others bank related matters.

●Managed and negotiated diesel rates with vendors to obtain top-notch pricing for 2 units of Dredgers.

●Process payroll for WBSB’s over 100 employees. Handled and liaise with Employees Provident Fund (EPF) officer on employee’s complaint.

●Worked directly with Project Manager, Consultants and financial institutions in conducting monthly drawdown process, monitoring project budget and forecasting future expenses.

●Review contractors and consultant’s claims/invoices that their claims/invoices are between budget and percentage of completion. Monthly disbursement of MYR10mio.

●Responsible for corporate and individual tax return, tax computation and estimate tax estimates and liaise with tax consultants for submission to IRB.

●Monitored working capital and project expenditures verse budget and calculated percentage of project completion for revenue recognition

●Liaise with auditors, company secretaries, tax agents, lawyers, bankers and other statutory body.

●Representing, handling and attending query on audit/tax investigation from Inland Revenue Board of Malaysia (LHDN) and Malaysian Anti-Corruption Commission (MACC).

●Undertake any and all others duties and responsibilities as so instructed by the Management.

Achievements:

oIdentified the incorrect loan interest charged by Bank. Re-compute according to contract and liaise with the Bank Manager on claim back the overcharge interest amounting of RM50k.

EDUCATION

2009

Institute Technology Klang, Selangor (Sutherland University (US))

Master's Degree in Business Studies/Administration/Management

GPA : 3.00 Grade B

1991

Saito Academy of Graphic Design

Diploma in Graphic Design

PERSONAL SKILLS / ABILITIES

●Able to work independently, deal with difficulties and adapt to new environment and changes

●Strong leadership skills. Managed a total of 12 staff during stint in Cargill Palm Product Sdn Bhd and 6 senior accountant during stint in Kimberly Clark Regional Shared Services Sdn Bhd to perform financial modelling, reporting and data analysis.

●Good stakeholder management skills. Able to manage and influence senior management across different departments.

●Excellent interpersonal and communication skills. Able to converse and understand proficiently in both English, Mandarin & Malay

●Excellent knowledge in IFRS and proficient in applying GAAP principles to auditing engagements and management reports.

●Sound knowledge of corporate / individual /Withholding tax/ SST/GST.

●Proven record in analysis, identify roof cause and provide implication / recommendation

COMPUTER LITERACY

Microsoft Office

ERP System i.e. SAP R3 in FI/CO/MM/BW

IFCA / ACCPAC/MYOB/UBS/SQL

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